HR Tenant Rights Notice

HR TENANT RIGHTS NOTICE

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Notice: Tenant Rights and Employer Practices

This notice explains the employer's policies and the rights of employees who are applicants or current tenants of residential housing. Employee Name: Date of Notice:

Scope: This notice applies to employees and applicants for employment who request employment verification, income confirmation, or reasonable accommodation letters for housing purposes. The employer will provide factual employment information in response to a properly authorized request and will do so in a manner consistent with applicable fair housing and employment laws.

Rights & Protections

1. Right to Non-Retaliation: Employees who exercise tenant rights, request reasonable accommodations, or provide information to housing providers shall not be subject to adverse employment action for exercising those rights. Adverse actions include termination, demotion, reduction in pay, or any form of retaliation.

2. Right to Reasonable Accommodation for Housing: Employees with disabilities who require documentation from the employer to secure or maintain housing may request a reasonable accommodation from Human Resources. Requests should identify the accommodation sought and the housing provider requiring verification. The employer will evaluate requests consistent with confidentiality obligations and provide only the information necessary to support the accommodation.

3. Verification of Employment and Income: The employer may furnish verification letters, standard employment verification forms, or wage statements to housing providers upon receipt of the employee's signed authorization. The employer's verification will be limited to factual employment status, dates of employment, and compensation as requested and permitted by law.

4. Confidentiality: Medical information and disability-related documentation will be maintained separately and kept confidential to the extent required by law. Only personnel with a legitimate need to process accommodation requests or verifications will access such records.

How to Request Verification or Accommodation

To request employment verification or a reasonable accommodation for housing, complete the sections below and submit to Human Resources. HR Representative: HR Contact Phone:

Housing Provider / Landlord Name: Provider Contact:

Acknowledgements and Consents

I acknowledge receipt of this Tenant Rights Notice and understand my rights as described above.

I authorize the employer to provide employment and income verification to the housing provider listed above upon receipt of this signed authorization.

I request a reasonable accommodation related to housing and understand the employer may require reasonable documentation to support the request.

Legal Disclosures

At-Will Employment: Employment with the employer is at-will unless otherwise provided by a signed written agreement. Either the employee or the employer may terminate the employment relationship at any time, with or without cause, and with or without notice, to the extent permitted by law.

Equal Opportunity: The employer is an equal opportunity employer. Employment decisions are made without unlawful discrimination on the basis of race, color, religion, sex, national origin, age, disability, familial status, or any other protected characteristic. Requests for housing-related verification or accommodation will be considered in a manner consistent with this policy.

Applicant Certification & Authorization

I certify under penalty of perjury that the information provided on this form is true, correct, and complete to the best of my knowledge. I authorize the employer and its agents to contact my previous employers and references for purposes of verifying my employment history and suitability for verification letters provided to housing providers.

I further authorize the employer to obtain background information where permitted and to disclose factual employment information to the housing provider identified herein upon my authorization. I understand that I may withdraw this authorization in writing, but that such withdrawal will not affect disclosures made in reliance on the authorization prior to receipt of the withdrawal.

By signing below, I acknowledge that I have read and understand this Tenant Rights Notice and that I have received a copy for my records.

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