HR Training Engagement Letter

HR TRAINING ENGAGEMENT LETTER

Parties and Primary Contacts

This Training Engagement Letter (the Agreement) is entered into between:

Engagement Recitals and Scope

Effective Date:

Program Title:

Scope of Services: Trainer agrees to provide the following services to Client for the Program Title identified above. Services shall include curriculum development, delivery of instruction, workshop facilitation, participant materials, and post-training evaluation as further described below.

Number of Participants:   Delivery Method:

Scheduled Dates: From to . Specific daily schedule will be agreed in writing by the parties.

Fees, Invoicing, and Expenses

Professional Fees: Client will pay Trainer the following fee for the services rendered:

Reimbursable Expenses (if any):

Cancellation, Rescheduling, and Termination

Cancellation by Client more than days prior to the first scheduled date: no fee beyond retainers paid. Cancellation within days: Client shall pay of the total fee unless mutually agreed otherwise in writing.

Either party may terminate for material breach if the breaching party fails to cure within days of written notice.

Materials, Intellectual Property, and Confidentiality

Ownership: Trainer retains copyright and ownership of training materials, subject to a limited license to Client to use materials internally for employees who attended the training. Client shall not distribute or publish Trainer materials without prior written consent.

Data Protection and Privacy

Each party shall comply with applicable data protection laws in the processing of personal data. Trainer will handle participant information only to the extent necessary for delivery of services and will implement reasonable technical and organizational measures to protect such information.

Client and Trainer Responsibilities

Warranties, Liability, and Indemnification

Trainer warrants that the training will be delivered in a professional manner consistent with industry standards. Except as explicitly provided, Trainer makes no other warranties, express or implied. Neither party shall be liable for indirect, incidental, or consequential damages. Each party shall indemnify and hold harmless the other from third-party claims arising from the indemnifying party’s negligence or willful misconduct.

Insurance and Compliance

Trainer shall maintain appropriate professional liability and, if applicable, workers’ compensation insurance. Upon request, Trainer will provide certificates of insurance evidencing coverage.

Trainer Qualifications and Background (Required)

Trainer represents that the individuals delivering services meet the qualifications agreed below. Trainer authorizes Client to verify employment history, education, and references.

Legal Disclosures and Acknowledgements

At-Will and Employment Relationship: Nothing in this Agreement creates an employment relationship between Trainer and Client. Any individuals engaged by Trainer are employees or contractors of Trainer, and Trainer is solely responsible for compensation, taxes, and benefits. Client acknowledges that engagement of Trainer does not affect the at-will employment status of Client employees.

Equal Opportunity: Trainer and Client each represent that they comply with nondiscrimination and equal opportunity obligations in their operations. Training content will be developed and delivered without unlawful discrimination.

Trainer hereby authorizes Client to verify employment history, education, and references for the individual(s) delivering services. Trainer acknowledges that Client may require background checks on such individuals and consents to the same where legally permitted.

Trainer acknowledges and confirms:   I authorize verification and, where applicable, background checks.

Applicant Certification / Acceptance

I certify that all information provided by Trainer in this Engagement Letter and attachments is true and complete to the best of my knowledge. I further certify that I have authority to enter into this Agreement on behalf of the organization I represent.

Authorization to Contact Previous Employers and References: Trainer authorizes Client to contact the employers and references listed above for the purpose of verifying qualifications and suitability to perform the services described.

Acknowledgment:   I acknowledge and agree to the terms in this Engagement Letter.

Governing Law, Notices, and Miscellaneous

Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction mutually selected by the parties in writing. Notices shall be in writing and delivered to the primary contact addresses identified in this Agreement.

Entire Agreement: This Agreement, together with any attachments and mutually executed statements of work, constitutes the entire agreement between the parties and supersedes prior discussions and agreements relating to the subject matter herein. Amendments must be in writing and signed by authorized representatives of both parties.

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