HR Union Integration Document

HR UNION INTEGRATION DOCUMENT

Parties and Effective Date

Employer Name:

Union Name:

Effective Date:

Purpose and Scope

Purpose: This document memorializes agreed procedures and administrative changes necessary to integrate the recognized bargaining unit and its represented employees into the Employer's human resources, payroll, and benefits administration systems. The Employer and the Union agree to administer the matters described below in accordance with the applicable collective bargaining agreement, federal and state law, and the terms of this Integration Document.

Scope (Covered Employees/Bargaining Unit):

Recognition and Collective Bargaining Documents

The Employer recognizes the Union as the exclusive bargaining representative for the employees described in the bargaining unit. The parties confirm the controlling collective bargaining agreement: Title/Reference: ; Effective Date of CBA:

Where the CBA specifies procedures inconsistent with Employer policies, the CBA shall govern for represented employees unless otherwise modified by mutual written agreement.

Payroll Deductions and Dues Check-Off

The Employer shall implement payroll deductions for union dues, initiation fees, and assessments for employees who have authorized such deductions in writing consistent with applicable law and the CBA. Authorization to deduct will be processed as follows:

I authorize payroll deduction of union dues and fees as specified by the Union.

Dues amount or formula (if known):

Payroll Deduction Start Date:

Grievance Procedure and Dispute Resolution

The parties agree to apply the grievance and arbitration procedures set forth in the CBA for disputes concerning discipline, contract interpretation, and other matters within the scope of representation. Administrative HR processes will be adjusted where necessary to align with grievance timelines and steward access provisions in the CBA.

Benefits, Seniority, and Pay Administration

The Employer will integrate represented employees into benefit plans, seniority lists, and payroll systems as required by the CBA. Seniority calculations, benefit eligibility dates, and accruals shall be applied in accordance with the CBA and applicable law. Any temporary administrative adjustments will be documented and communicated to affected employees and the Union.

Union Access, Notices, and Labor-Management Meetings

The Employer shall permit Union representatives reasonable access to premises and employees for purposes consistent with the CBA and law. The parties will designate labor-management contacts for coordination of integration activities and ongoing issues.

Administrative Actions Required

The Employer will undertake the following administrative actions to complete integration. Check and complete the items below as applicable and provide dates where implementation is complete.

Employee Information (for acknowledgement)

Position Information

Employment History (Most Recent 2 Employers)

Education

References (Professional)

Legal Disclosures and Authorizations

At-Will Employment: Nothing in this Integration Document or in any administrative adjustment made pursuant to it alters the at-will employment relationship between the Employer and its at-will employees, except where the CBA or a written agreement expressly provides otherwise.

Equal Opportunity: The Employer and the Union affirm their commitment to equal employment opportunity and will not discriminate in any aspect of employment or representation on the basis of a protected characteristic.

I authorize the Employer to contact the previous employers listed above and to conduct background checks where permitted by law for purposes related to employment and benefits administration.

Employee Certification and Acknowledgment

I certify that the information provided in this document is true and complete to the best of my knowledge. I understand that false statements or omissions may be grounds for disciplinary action, up to and including termination, subject to the CBA where applicable.

I acknowledge that I have received notice of the Union's status as the exclusive bargaining representative for my bargaining unit, and I understand the payroll deduction authorization above will be implemented only with proper written authorization or as permitted by the applicable CBA and law.

Notices

Miscellaneous Provisions

Amendment: This Integration Document may be amended by written agreement of the Employer and the Union. Any amendment that affects represented employees shall be communicated in writing to affected employees and their steward(s).

Severability: If any provision of this Integration Document is found invalid or unenforceable, the remainder shall remain in full force and effect.

Governing Law: This Integration Document shall be governed by the laws of the applicable jurisdiction and consistent with federal labor law as applicable.

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