HR Virtual Workshop Agreement

HR Virtual Workshop Agreement

This HR Virtual Workshop Agreement ("Agreement") is entered into between Client Name: and Provider Name: . The parties agree that the Effective Date is , .

Workshop Description & Scope

Workshop Title:

Scheduled Date:   Start Time:   End Time:

Fees, Payment & Cancellation

Cancellation by Client within days prior to the scheduled date will incur a cancellation fee of .

Responsibilities

Provider Responsibilities: The Provider will prepare and deliver the workshop materials, provide qualified facilitators, and ensure reasonable compatibility with the stated platform. Provider agrees to deliver the Objectives set forth above and to supply any written materials to participants within a reasonable period after the workshop.

Client Responsibilities: The Client will ensure participant registration, provide timely access credentials, confirm attendee roster at least days prior, provide necessary internal communications, and ensure participants comply with technical requirements.

Participant Personal Information

Position Information

Employment Start Date:

Employment History (Most Recent First)

Employer 1 - Dates Employed: to

Employer 2 - Dates Employed: to

Education

Graduation Date:

Professional References (3)

Legal Disclosures & Authorizations

At-Will Employment: Nothing in this Agreement alters the at-will employment relationship between Client and Participant where applicable. Either party may terminate employment in accordance with applicable law and Client policies.

Equal Opportunity: Client and Provider each represent that they are equal opportunity organizations and agree not to discriminate in the selection of participants or in the delivery of workshop services on any protected basis.

Confidentiality: Each party will maintain in confidence all Confidential Information disclosed by the other. Confidential Information includes participant personal data, proprietary training materials, and non-public business information. Confidential Information does not include information that is publicly known, rightfully received from a third party without restriction, or independently developed without use of Confidential Information.

Recording & Materials: Provider may record the virtual session and distribute materials to registered participants unless Client indicates otherwise below. Client grants Provider a limited right to use anonymized aggregate data for the purpose of internal quality assurance.

Client consents to Provider recording the workshop and distributing recordings and materials to registered participants.

Client does NOT consent to recording; in such case Provider will not record or distribute materials that would violate this instruction.

Background Checks & References: Applicant Certification below authorizes Provider and Client to contact prior employers and references and to conduct reasonable background checks to verify information provided. Please indicate consent:

I authorize contact with prior employers and the performance of background checks as reasonably necessary for participation in the workshop.

Intellectual Property, Indemnity & Liability

Intellectual Property: All workshop materials prepared and delivered by Provider are the exclusive property of Provider unless otherwise agreed in writing. Client is granted a non-exclusive, non-transferable license to use materials for internal training purposes only. Client will not reproduce or distribute materials beyond its organization without Provider's prior written consent.

Indemnity: Each party agrees to indemnify, defend and hold harmless the other party and its officers, agents and employees from and against claims, liabilities, losses and expenses arising from the indemnifying party's negligence, breach of this Agreement, or willful misconduct.

Limitation of Liability: Except for liability arising from gross negligence, willful misconduct, or breach of confidentiality, neither party will be liable for consequential, special, incidental or punitive damages. The aggregate liability of either party for any claim relating to this Agreement will not exceed the total fees paid under this Agreement.

Termination; Force Majeure; Governing Law

Termination: Either party may terminate this Agreement for material breach if the breach remains uncured thirty (30) days after written notice. Termination does not relieve the Client of payment obligations for services rendered prior to termination.

Force Majeure: Neither party will be liable for delays or failure in performance caused by events beyond its reasonable control, including acts of God, government action, labor disputes, or internet outages. The affected party will use reasonable efforts to resume performance.

Governing Law: This Agreement will be governed by and construed in accordance with the laws of the jurisdiction agreed by the parties below. Any disputes shall be resolved in the competent courts of that jurisdiction unless the parties agree otherwise in writing.

Participant Certification & Authorization

I certify that all information provided on this Agreement and associated participant forms is true and complete to the best of my knowledge. I understand that falsification or omission of material information may result in removal from the workshop and that Provider and Client may rely upon the information provided.

I authorize Provider and Client to contact my listed references and prior employers and to perform background checks where permitted by law. I agree to comply with the reasonable policies and procedures of Client and Provider while participating in the virtual workshop.

Participant Signature (electronic signature by typing name is acceptable for workshop enrollment):

Date Signed:

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