HR Work Scheme Policy

HR WORK SCHEME POLICY

Purpose: This Work Scheme Policy establishes the framework, eligibility criteria, application and approval processes, responsibilities and controls governing alternative work arrangements including remote work, hybrid schedules, flexible hours, compressed work weeks and job sharing. The Company retains absolute discretion to approve, modify or terminate any work scheme consistent with business needs, operational requirements, performance expectations and applicable law.

Scope and Effective Date

Scope: This policy applies to all employees of the Company. Contractors, temporary staff and interns may be considered under separate arrangements at the discretion of Human Resources.

Effective Date:

Definitions

Remote Work: Employee performs duties from a location outside Company premises on a regular or ad hoc basis.

Hybrid: Combination of on-site and remote work in a recurring pattern approved by Manager and HR.

Flexible Hours: Employee adjusts start and stop times while meeting agreed total hours and availability requirements.

Compressed Work Week / Job Sharing: Alternatives that alter the standard work schedule subject to operational approval.

Eligibility

Eligibility is determined by business need, job duties, coverage requirements and individual performance. General eligibility conditions include:

• Employee has completed initial probationary period unless waived by HR.
• Employee's role is considered suitable for an alternative work arrangement as determined by Manager and HR.
• Employee has satisfactory performance and timekeeping records.

Types of Work Schemes (select all that apply)

Remote Work Hybrid Flexible Hours Compressed Work Week Job Sharing

Application and Approval Process

Employees seeking an alternative work arrangement must submit a completed request to their Manager and HR. Manager will evaluate operational impact, coverage, and risk, then forward recommendation to HR. Final approval rests with HR in consultation with Business Unit Leadership.

Requested Start Date:

Proposed Schedule Details:

Employee Responsibilities

Employees approved for a work scheme must: maintain productivity and quality of work; be available during agreed core hours; comply with timekeeping and attendance rules; safeguard Company confidential information; maintain a safe work environment; and participate in periodic reviews. Failure to meet responsibilities may result in revocation of the arrangement or other disciplinary action.

Manager and HR Responsibilities

Managers must assess suitability, ensure equitable treatment, monitor performance, and maintain operational coverage. HR will retain approved records, advise on compliance matters, and ensure consistent application of this policy.

Equipment, Expenses and Reimbursement

The Company may provide equipment where required. Employees using personal equipment must ensure appropriate security and accept responsibility for reasonable costs unless otherwise authorized in writing. Reimbursement requires pre-approval and receipts.

Data Security, Privacy and Confidentiality

All work performed under this policy must comply with Company information security protocols. Unauthorized disclosure, access or storage of confidential data is prohibited. Employees must use secure networks, approved devices, and report any suspected security incident immediately to IT and HR.

Health, Safety and Insurance

Employees remain subject to workplace health and safety obligations when working off-site. The Company is not liable for home maintenance or service costs. Work-related injuries must be reported promptly in accordance with Company incident reporting procedures.

Performance Monitoring and Review

Work schemes are subject to periodic review. The Company may monitor performance, output, attendance and compliance with this policy. Continued eligibility is contingent upon satisfactory performance and business requirements.

Changes, Suspension and Termination of Arrangement

The Company may amend, suspend or terminate any alternative work arrangement with notice based on operational needs, performance issues, or policy changes. Employees may request reassessment through their Manager and HR.

Equal Opportunity and Non-Discrimination

The Company applies this policy without regard to protected characteristics and will make reasonable accommodations as required by law. Decisions will be based on business need, job requirements, and employee performance.

Recordkeeping and Privacy

HR will maintain records of requests, approvals, equipment issued and related documentation. Personal data will be processed in accordance with applicable privacy laws and Company policies.

Exceptions and Policy Review

Exceptions require written approval from HR and the appropriate Business Unit Leader. This policy will be reviewed periodically and may be revised.

Employee Identification and Position Information

Employment History (Most recent first)

Education

Professional References (3)

Legal Disclosures and Authorizations

Applicant Certification: I certify that all information provided in this form is true and complete to the best of my knowledge. I understand that false statements, omissions or misrepresentations may result in disciplinary action up to and including termination.

Authorization to Contact and Background Checks: I authorize the Company and its agents to contact my previous employers, educational institutions and references to verify the information I have provided. I consent to background checks as required for my role, including but not limited to employment verification, criminal background and identity verification, subject to applicable law.

Acknowledgement of Policy Terms: I acknowledge receipt of and agree to comply with the Work Scheme Policy and related Company policies. I understand that approval of a work scheme does not alter the terms of my employment or my obligations under Company policies.

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