HR Working Alone Policy

HR WORKING ALONE POLICY

Employer Identification

Personal Information

Full Name:

Employee ID:

Position Information

Job Title:

Department:

Reporting Manager:

Start Date:    Salary/Rate:

Employment History

Title:   Dates Employed:

Title:   Dates Employed:

Education

References

Phone:   Email:

Phone:   Email:

Phone:   Email:

Purpose and Scope

Purpose: This Working Alone Policy establishes minimum requirements and controls to reduce risks for employees who perform duties without immediate on-site supervision or co-worker presence. It applies to all employees whose assigned duties require them to work alone at any location under the control of the employer.

Scope: This policy applies to locations and job functions where an employee may be alone during regular hours, non-standard business hours, or while conducting remote site visits. Locations covered:

Definitions

Working Alone — performing job duties at a location or time when no other worker is present and immediate assistance is not readily available. High-risk activities — tasks that increase the likelihood of injury or medical emergency while working alone. Supervisor — the individual responsible for direct oversight and implementing this policy.

Responsibilities

Employer: The employer shall perform a documented risk assessment of work activities, provide necessary controls, maintain communication systems, ensure emergency response procedures are available, and provide training for employees required to work alone.

Supervisor: Supervisors must identify tasks that may be performed alone, implement risk controls, approve work-alone schedules, and confirm that employees have appropriate training and equipment.

Employee: Employees must follow all controls, use required communication devices, check in as scheduled, report hazards or incidents immediately, and not undertake high-risk tasks while alone without authorization.

Risk Assessment and Controls

A documented risk assessment will consider environmental conditions, task hazards, medical risk, and response time for emergency services. Controls may include engineering, administrative, and personal protective measures. Selected controls for this position (check all that apply):

Scheduled check-ins at defined intervals
Two-way radio or cell phone with confirmed coverage
Personal duress alarm or panic button
Automated lone worker monitoring service
Restriction: employee shall not perform specified high-risk tasks while alone

Communication and Check-in Procedures

Standard check-in method: . Check-in frequency: . If an employee fails to check in, the supervisor will initiate the escalation procedure described below.

Training and Competency

Employees required to work alone will receive training on hazards, use of communications equipment, emergency procedures, and the requirements of this policy. Confirm training completed: Yes

Incident Reporting and Recordkeeping

All incidents, near misses, and hazards must be reported immediately to the supervisor and recorded in the employer's incident reporting system. The employer will investigate incidents, document findings, and implement corrective actions to prevent recurrence.

Legal Disclosures

At-Will Employment: Nothing in this policy alters the at-will employment relationship between the employer and the employee. Either the employer or the employee may terminate employment at any time, with or without cause, unless otherwise provided by a written agreement signed by authorized representatives.

Equal Opportunity: The employer provides equal employment opportunity without regard to race, color, religion, sex, national origin, age, disability, or other protected characteristics, and will apply this policy consistently to all employees.

Authorization to Contact and Background Checks

By signing below, the employee authorizes the employer to contact previous employers and references provided in this document for purposes of employment verification related to work-alone duties and to conduct background checks as permitted by law. Consent: I authorize the employer to contact previous employers and conduct background checks.

Acknowledgement and Applicant Certification

I certify that all information provided in this document is true and complete to the best of my knowledge. I have read and understand the Working Alone Policy and agree to comply with its requirements. I understand that failure to follow this policy may result in disciplinary action up to and including termination.

I further acknowledge that I have been informed of the controls, check-in procedures, and emergency escalation steps that apply to my position and that I have had an opportunity to ask questions and seek clarification.

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