What does the notice need to say?

The notice must identify the petitioner, state the proposed new name, include the court case number and hearing date, and name the publication venue. Exact wording can vary by county; follow local court directions.

Can the notice be signed electronically?

Electronic signatures are generally permissible where the court accepts digital filings. Ensure the e-sign solution provides an audit trail, clear signer attribution, and that the court accepts electronic proof.

How many times must the notice run?

Publication frequency is set by local rule or statute and often requires one or more consecutive issues. Confirm the required run length with the court or chosen publisher before ordering.

What proof must be filed with the court?

File the publisher's certificate or affidavit showing exact publication dates and the notice text. The court will not proceed without accepted proof in many jurisdictions.

Is publication required for all petitions?

Some petitions may qualify for a waiver or alternate notice when safety or confidentiality concerns exist. Petitioners should request waiver in writing and provide supporting reasons.

What if a publication error occurs?

If the published text contains material errors, request a corrected run and file amended proof; the court may continue the hearing until accurate notice is confirmed.

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Illinois Statewide Form Publication Notice of Court Date for Request for Name Change

Illinois Statewide Form Publication Notice of Court Date for Request for Name Change

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

This form is approved by the Illinois Supreme Court and is required to be accepted in all Illinois courts.

STATE OF ILLINOIS,

CIRCUIT COURT

COUNTY

Instructions

Directly above, enter the name of the county where the case was filed.

Enter your current name.

Enter the case number given to you by the Circuit Clerk.

For Court Use Only

PUBLICATION NOTICE OF COURT DATE FOR REQUEST FOR NAME CHANGE (ADULT)

Request of:

Your current name (First, middle, last name)

Case Number

There will be a court date on my Request to change my name from:

Enter your current full name.

First

Middle

Last

to the new name of:

Enter the new full name you would like.

First

Middle

Last

Get the court date and time from the Circuit Clerk when you file the Request for Name Change.

Make sure the date is at least 8 weeks after the date you file this form with the Circuit Clerk.

The court date will be held:

on

at

a.m. p.m.,

Enter the address of the court and the court room number.

at

Street Address

City

County

in Courtroom # Room Number

If you are completing this form on a computer, sign your name by typing it. If you are completing it by hand, sign and print your name.

For information on how to publish this Notice, see How to Change your Name (for an Adult).

/s/

Your Current Name

NC-N 304.3

Page 1 of 1

(01/18)

Overview of the Illinois Statewide Publication Notice of Court Date for Request for Name Change

The Illinois Statewide Form Publication Notice of Court Date for Request for Name Change is the standardized public notice used to inform interested parties that a petition to change a legal name has been filed and a hearing date has been set. The notice is published to satisfy statutory notice requirements, provide an opportunity for objections, and create a record of public dissemination. It typically appears in a court-approved newspaper or publication and must include the petitioner’s name, the proposed new name, the court date, and filing information to ensure the proceeding proceeds lawfully.

Why the publication notice matters for a name change

Publishing the notice preserves procedural due process, gives third parties a chance to object, and helps the court verify proper notice before issuing a final order. Proper publication minimizes delays and reduces the risk of challenges to the name change later in administrative or identity matters.

Who prepares or relies on this publication notice

The notice is completed and managed by people involved in the petition process, whether self-represented filers, clerks, or practitioners. Use the checklist below to identify relevant roles.

Self-represented petitioners who must publish notice and file proof with the court.
Attorneys who prepare the petition and arrange publication on behalf of clients.
Court clerks who verify publication proof and docket the hearing information.

Each participant has a specific task — preparing accurate text, ordering timely publication, and filing proof of publication with the circuit court before the hearing.

Step-by-step: completing and filing the publication notice

Follow these four core steps to prepare the publication notice and satisfy Illinois court filing requirements.

01

Prepare Petition: Draft and file the name change petition with the clerk.
02

Obtain Hearing: Receive a court date and the assigned case number.
03

Order Publication: Submit notice copy to an approved newspaper for the required run.
04

File Proof: File the publisher's certificate of publication before the hearing.

How publication fits into the overall name change workflow

Publication is a discrete step that links the filed petition to public notice and final adjudication; these items outline typical routing and checkpoints.

Document Preparation: Draft notice text consistent with the petition.
Publisher Coordination: Arrange publication dates and confirm schedule.
Proof Submission: Obtain and file certificate of publication.
Court Review: Judge reviews notice compliance at hearing.

Configuring an online workflow for the publication notice

Set up digital routing to collect signatures, proof of publication, and to store documents securely for court filing.

Field	Configuration
Recipient Email	Designate petitioner and attorney addresses for notification
Authentication	Use email link or SMS code for signer verification
Notification	Enable reminders for publication and filing deadlines
Storage Location	Save final PDF to secure cloud or court e-filing folder

Technical considerations for digital completion and submission

Choose a platform that supports PDF/DOCX uploads, field placement, audit trails, and secure storage before e-filing or sharing with the publisher.

Integrations: Salesforce, Microsoft 365, Google Workspace
Document Formats: PDF and DOCX supported
Storage Options: Box, NetSuite, AWS

Verify the chosen system captures an audit trail, supports required signer authentication, and stores publisher certificates to produce admissible proof for the court.

Typical deadlines and timing expectations

Timing varies by county, but these milestones reflect common scheduling and filing windows associated with name-change publication notices.

File Petition with Clerk:

Occurs before the hearing; schedule determined at filing.

Court Sets Hearing Date:

Clerk provides a hearing date to be published.

Publication Run:

Publisher typically runs notices for 1 to 3 consecutive issues.

File Proof of Publication:

File the publisher's certificate prior to the hearing when required.

Hearing and Final Order:

Judge confirms notice compliance and may grant name change.

Key processing milestones from filing to final order

Sequence these milestones to monitor progress and avoid missed filing or publication steps.

01

Petition Filed

Clerk accepts petition and assigns case number.

02

Hearing Scheduled

Court issues a date that must be published.

03

Notice Published

Newspaper runs the publication per court directions.

04

Proof Filed and Reviewed

Clerk and judge verify publication before final order.

Comparing statewide publication to a standard local notice

This comparison highlights typical differences between a formal statewide publication notice and a localized newspaper notice used in some jurisdictions.

Criteria	Statewide Publication Notice	Local Newspaper Notice
Notarization Required
Publication Method	court-approved paper	local press insertion
Proof Filed	publisher certificate	publisher affidavit
Typical Cost	moderate	varies widely

Common penalties and risks of incorrect publication

Hearing delay: Judge may continue the hearing

Case dismissal: Court could dismiss for lack of notice

Fee forfeiture: Additional publication or filing fees applied

Publication errors: Incorrect text may void notice

Privacy exposure: Public disclosure of sensitive information

Administrative burden: Extra filings and counsel involvement

Security and privacy considerations for handling notices

Encryption: TLS 1.2/1.3 in transit

Data at rest: AES-256 encrypted storage

Audit Trail: Timestamped signing history

HIPAA Safety: BAA available if needed

Access Controls: Role-based permissions

Certifications: SOC 2 Type II and ISO 27001

Typical e-sign pricing and feature comparison relevant to publication notices

Compare base pricing and key enterprise features for common e-sign providers. signNow is listed first per vendor comparison convention.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	No	No	Yes, limited	Yes, limited
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about the publication notice and court date

Answers to common procedural and technical questions to help petitioners, attorneys, and clerks avoid delays or errors when using the Illinois Statewide Form Publication Notice of Court Date for Request for Name Change.

Need help? Contact support

What does the notice need to say?
The notice must identify the petitioner, state the proposed new name, include the court case number and hearing date, and name the publication venue. Exact wording can vary by county; follow local court directions.
Can the notice be signed electronically?
Electronic signatures are generally permissible where the court accepts digital filings. Ensure the e-sign solution provides an audit trail, clear signer attribution, and that the court accepts electronic proof.
How many times must the notice run?
Publication frequency is set by local rule or statute and often requires one or more consecutive issues. Confirm the required run length with the court or chosen publisher before ordering.
What proof must be filed with the court?
File the publisher's certificate or affidavit showing exact publication dates and the notice text. The court will not proceed without accepted proof in many jurisdictions.
Is publication required for all petitions?
Some petitions may qualify for a waiver or alternate notice when safety or confidentiality concerns exist. Petitioners should request waiver in writing and provide supporting reasons.
What if a publication error occurs?
If the published text contains material errors, request a corrected run and file amended proof; the court may continue the hearing until accurate notice is confirmed.

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