Parties
Identify the full legal name of the employer (entity name) and the employee’s legal name and, where applicable, employer EIN or business address.
A well-drafted Indefinite Employment Contract reduces ambiguity about ongoing obligations, sets lawful termination processes, and documents benefits and compensation—protecting both parties and simplifying future personnel actions.
Use appropriate internal reviewers to confirm compensation, nondisclosure, and termination provisions align with company policy and applicable state law.
Identify the full legal name of the employer (entity name) and the employee’s legal name and, where applicable, employer EIN or business address.
Describe job title, reporting structure, primary duties, and any material duties that might reasonably be assigned during employment.
State salary or wage rate, pay frequency, overtime eligibility, bonus structure if any, and expense reimbursement policy.
Summarize health insurance, retirement plans, paid time off, and eligibility windows; reference employee handbook or plan documents.
Include nondisclosure and intellectual property assignment clauses where applicable to protect trade secrets and work product.
Specify termination for cause, termination without cause, notice requirements, severance (if any), and post-termination restrictions such as noncompete or non-solicit clauses.
| Field | Configuration |
|---|---|
| Signature Field | Require signature and date; enforce format where needed. |
| Routing Order | Set employer approval before final employee signature if internal sign-off is required. |
| Authentication | Use email + SMS code or stronger methods for sensitive hires. |
| Document Retention | Enable long-term storage with exportable audit trail. |
Ensure the vendor supports ESIGN and UETA compliance, secure encryption, and exportable audit reports to demonstrate proper consent and attribution.
Confirm whether benefits or payroll begin on signing or first workday.
Complete tax and direct-deposit setup prior to first pay period.
Most employer plans require elections within 30–60 days of hire.
Schedule performance review at end of any stated probation period.
Retention clock commonly begins on the effective date or hire date.
Employer issues the offer; employee signs to accept terms.
HR completes payroll, benefits, and I-9 verification steps.
Conduct review at probation end or anniversary date.
Move executed contract to secure storage per retention policy.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Verify vendor | Verify vendor | Verify vendor | Verify vendor |
| Bulk Send | Yes (plan) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Optica adopted digital signing to simplify onboarding for remote hires.
A real estate firm moved offers and employment forms online for agents.