Intern Onboarding Documents

INTERN ONBOARDING DOCUMENTS

Personal Information

Position & Assignment Details

Reporting Manager:

Anticipated Start Date:    Expected End Date:

Compensation:   Paid internship    Unpaid internship

Emergency Contact

Employment History (Most Recent First)

Education

Professional References (Provide three)

Legal Disclosures & Acknowledgments

At-Will Acknowledgment: I understand and agree that my internship is at-will, which means that either I or the organization may terminate the internship relationship at any time, with or without cause or prior notice, unless otherwise expressly provided in a signed written agreement.

Equal Opportunity Statement: The organization provides equal employment opportunity to all applicants and interns without regard to race, color, religion, sex, national origin, disability, age, sexual orientation, or any other characteristic protected by applicable law. Employment decisions are based on qualifications, merit, and business needs.

Confidentiality and Intellectual Property: During the course of the internship, I may receive or create confidential information, trade secrets, inventions, or other intellectual property. I agree to keep all confidential information in strict confidence and assign to the organization all rights, title, and interest in any inventions, works of authorship, developments, or discoveries conceived or made by me while performing duties for the organization. Upon request, I will execute documents reasonably required to effectuate these assignments.

Policy Compliance: I agree to comply with all organizational policies and procedures, including those related to workplace conduct, information security, and health and safety. I acknowledge that violation of policies may subject me to disciplinary action, up to and including termination of the internship.

Background & Reference Authorization

Background Check Consent: I authorize the organization and its agents to investigate my background, references, and employment history to the extent permitted by law. I understand that such investigation may include criminal history checks, education verification, and verification of prior employment. I authorize former employers, educational institutions, and references to disclose any and all information concerning my background and qualifications.

Consent to Obtain Information: I expressly consent to the procurement of consumer reports and/or investigative consumer reports for employment purposes and understand that a conditional offer of internship may be revoked based on information obtained through these reports if allowed by law.

I authorize contact with prior employers and references:    Yes    No

Background check consent:    I authorize a background check

Applicant Certifications & Acknowledgment

I certify that all information I have provided on this form and any accompanying documentation is true, complete, and accurate to the best of my knowledge. I understand that falsification, misrepresentation, or omission of facts may disqualify me from consideration or, if discovered after beginning the internship, may result in immediate termination.

I authorize the organization to rely on the representations made in this onboarding packet in its decision to proceed with my internship and to verify any statements I have made. I understand that compliance with organizational policies and lawful directives is a condition of my continued participation in the internship program.

Additional Onboarding Items

Documents Provided (check all that have been supplied to HR): 
Copy of photo ID    Transcript or enrollment verification    Signed confidentiality agreement

Applicant Signature

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