Parties and Dates
Identify intern and host legal names, effective date, and term or end date to establish when obligations begin and end.
A properly completed agreement reduces misunderstandings, documents consent and responsibilities, and supports compliance with employment, privacy, and recordkeeping laws such as ESIGN and applicable federal retention rules.
Several organizational roles commonly complete or review the internship agreement before final signatures.
The intern and an authorized representative of the host organization must sign to make the agreement effective and enforceable.
The intern must provide true personal details, accept the learning objectives and rules, and sign to indicate consent. Signature demonstrates intent and attribution under ESIGN (15 U.S.C. §7001) and may be required for personnel records and stipend disbursement.
A designated supervisor or HR representative signs on behalf of the host organization to confirm assignment, supervision, and any stipend or benefits. The signer should be listed with title and delegated signature authority in organizational records.
Identify intern and host legal names, effective date, and term or end date to establish when obligations begin and end.
Describe duties, deliverables, learning objectives, schedule, expected hours, and reporting lines to set measurable expectations.
Specify stipend, payroll arrangements, reimbursements, or confirmation of unpaid status and any eligibility for benefits.
Address treatment of confidential information and ownership of work product, including assignment or license of copyrights if applicable.
Include applicable workplace policies, privacy protections, security clearances, and any background check or suitability requirements.
Define notice requirements for early termination, grounds for dismissal, and the process for modifying the agreement in writing.
| Field | Configuration |
|---|---|
| Signer Order | Sequential: Host rep first, intern second |
| Authentication | Email + SMS code or organization SSO |
| Notifications | Enable reminders at 3 and 7 days |
| Audit Records | Capture IP, timestamp, and confirmation email |
Choose platforms and settings that meet authentication, document format, and integration needs.
Ensure the selected platform supports audit trails, role-based access, and secure storage to comply with ESIGN, UETA, and any agency-specific policies.
Confirm by effective date before onboarding
Complete before first stipend payment
Run prior to start if required
Begin retention clock on execution date
Follow notice period defined in agreement
Agreement populated with all required fields
Supervisor and legal review and approve
Host rep and intern execute the document
Store executed copy in secure records
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
An agency uses a standardized agreement to assign duties and security clearances.
A university coordinates with an external host to place an intern for credit.