Parties
Names and legal entities for the employer and intern.
A formal contract documents mutual obligations, limits legal exposure, supports compliance with labor laws, and creates a basis for dispute resolution. It helps HR and hiring managers manage expectations and protects proprietary information.
Signed copies are kept in personnel files and provided to the intern for transparency and recordkeeping.
Names and legal entities for the employer and intern.
Clear role description, responsibilities, and reporting lines.
Start and end dates, weekly hours, and any probation periods.
Stipend, hourly wage, reimbursable expenses, or unpaid status.
NDA language and assignment of work product rights.
Notice, cause, and application of workplace policies.
| Field | Configuration |
|---|---|
| Signer Order | Set HR first, then intern, then supervisor. |
| Authentication Method | Choose email link or SMS code for signer verification. |
| Reminder Schedule | Enable automated reminders after 3 and 7 days. |
| Storage Location | Save completed files to encrypted HR folder. |
Ensure the chosen platform can export signed originals, retain audit logs, and meet any industry compliance requirements.
Date by which intern must sign to secure placement.
Complete within three business days of hire.
Allow one to two pay cycles for processing.
Follow the notice period set in the agreement.
Retention begins on contract effective date.
A global operations team used a digital signing workflow to route agreements
A small firm standardized short-term internship contracts to clarify deliverables
HR managers typically review terms, confirm classification and compensation, and sign on behalf of the employer after legal approval. They are responsible for retaining the final executed agreement.
The intern (or parent/guardian if a minor) must sign to confirm acceptance of terms, schedule, and any confidentiality or IP provisions before beginning work.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |