Who must sign the evaluation?

The primary supervisor should sign and date the form; HR or the academic coordinator may also need to sign to confirm receipt. If the intern acknowledges the evaluation, include their signature or an electronic acknowledgment.

Can evaluations be completed electronically?

Yes. Electronic signatures are legally enforceable under the ESIGN Act and UETA when intent, consent, attribution, and retention are present. Ensure the eSignature platform records an audit trail and, if consumer-facing records apply, present required disclosures.

Are notarization or witnesses required?

Most internship evaluations do not require notarization or witnesses. Check state-specific rules if your evaluation includes statements that affect legal rights, or if local policy requires a witness for personnel records.

What privacy rules apply?

If the evaluation contains student education records, FERPA may apply; if it contains health information, HIPAA rules may apply. Limit access and obtain consents where required under applicable laws and institutional policies.

How should electronic records be stored?

Store signed evaluations in a secure HRIS or LMS with access controls, encryption at rest, and retention tags that meet federal and institutional retention schedules.

What if the intern disputes the evaluation?

Follow your organization's dispute resolution process, retain the original evaluation, document any corrections or rebuttals, and consider adding an addendum rather than altering the signed record.

Electronic Signature
Templates
Education
Internship Evaluation Form

Internship Evaluation Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

INTERNSHIP EVALUATION FORM

Student & Internship Information

Student Full Name

Date of Birth:

Student ID:

Program / Major:

Academic Supervisor

Site / Placement Details

Host Organization

Site Supervisor:

Title:

Site Address & Contact

Phone:

Email:

Position / Department:

Start Date:

End Date:

Evaluation Instructions & Certification

The evaluator should assess the intern's performance during the stated period. Ratings are numeric: 5 = Excellent, 4 = Very Good, 3 = Satisfactory, 2 = Needs Improvement, 1 = Unsatisfactory. Provide objective comments to support each rating. Completion of this form constitutes a formal evaluation for academic credit purposes and may be retained in the student's academic record.

By completing and signing this form, the evaluator certifies that, to the best of their knowledge, the information is accurate and represents a fair assessment of the intern's performance. Deliberate falsification may subject the evaluator and organization to institutional review.

Performance Criteria

Attendance & Punctuality — Reliability in reporting to work and adhering to scheduled hours. Rating:

Initiative & Dependability — Willingness to take responsibility and follow through on assignments. Rating:

Communication Skills — Clarity, professionalism, and effectiveness in verbal and written communication. Rating:

Teamwork & Interpersonal Skills — Ability to work collaboratively and maintain professional relationships. Rating:

Technical / Job-Specific Competence — Demonstrated knowledge and skill relevant to assigned tasks. Rating:

Problem Solving & Judgment — Ability to identify issues, evaluate options, and apply sound judgment. Rating:

Overall Assessment

Overall Rating (average or holistic assessment):

Summary of Strengths Areas for Improvement / Recommended Actions

Administrative Questions

Did the intern satisfactorily complete assigned learning objectives? Yes No

Would you recommend this intern for future employment or advanced responsibilities? Yes No

Additional Comments (administrative)

Certification & Release

I certify that the foregoing evaluation is an accurate and objective appraisal of the intern's performance. I understand this evaluation will be used by the academic institution in considering the student's course grade and may be retained in the institution's records. The evaluator confirms permission to share this evaluation with the academic supervisor.

Evaluator Name:

By:

Date:

What an Internship Evaluation Form Is and when it's used

An Internship Evaluation Form is a standardized record employers or educational supervisors use to assess an intern's performance, skills, and professional development at defined intervals or at the end of an internship. It documents competencies, attendance, completed projects, learning objectives, and supervisor ratings, and creates a consistent record for HR, academic credit, or future hiring decisions. When completed accurately it supports performance feedback, justification for grades or stipends, and personnel files while helping organizations compare outcomes across placements and terms.

Why completing the form matters

A clear, consistent evaluation protects institutional recordkeeping, supports legal compliance where education or health data are implicated, and provides actionable feedback to interns. It also documents workplace supervision and can be used for payroll, academic credit, or future hiring assessments.

Typical people who fill out or receive the evaluation

Ensure each signer understands their role: supervisors provide ratings and examples, HR records the form, and interns may be asked to acknowledge receipt or add self-assessment.

Supervisors and managers who oversee day-to-day intern responsibilities and provide objective ratings and narrative feedback.
Human resources or internship coordinators who store evaluations in personnel or academic files and track completion for compliance.
Academic advisors or internship faculty who review evaluations when awarding course credit or verifying learning outcomes.

Core sections to include in a professional Internship Evaluation Form

A complete form balances structured ratings with brief narrative examples so reviewers can compare results across internships and create actionable development plans.

Intern Identification

Full legal name, university or school affiliation, internship title, department, supervisor name, and internship period so records are unambiguous and traceable across systems and terms.

Objectives & Tasks

A concise list of agreed learning objectives and primary tasks completed during the placement to connect ratings to expected outcomes and justify academic credit or stipends.

Competency Ratings

Numeric or scale-based assessments (for example 1–5) covering areas such as technical skills, communication, teamwork, initiative, and reliability for quick aggregation and trend analysis.

Narrative Feedback

Short supervisor comments with specific examples of strengths and areas for improvement to support ratings and provide constructive guidance to the intern.

Intern Self-Assessment

Optional section where the intern reflects on accomplishments and learning, which helps align supervisor observations with the intern's perspective.

Signatures & Dates

Space for supervisor signature, intern acknowledgment, and HR or academic coordinator signature plus dates to record who approved the evaluation and when.

Essential data fields required on the form

Intern Name: Full legal name

Supervisor: Name and title

Internship Dates: Start and end

Department: Organizational unit

Rating Scale: Defined scale

Sign-off Date: MM/DD/YYYY

How to complete and finalize the evaluation — step by step

Follow this sequence to produce a complete, auditable evaluation that meets HR and academic requirements.

01

Prepare the form: Gather intern records and objective list
02

Complete ratings: Enter scale ratings with brief examples
03

Add narratives: Write specific supervisor feedback
04

Sign and submit: Supervisor signs; route to HR/academic office

Configuring an online evaluation workflow

Set up a repeatable eForm workflow to route evaluations automatically to supervisors, HR, and academic staff while capturing required metadata.

Field	Configuration
Supervisor field	Assign role-based signer
Routing	Sequential: Supervisor → HR → Academic
Authentication	Email or SMS code as default
Retention tag	Auto-apply retention category

Where to file or send completed evaluations

Completed evaluations should be routed to the correct stakeholder groups and stored according to organizational retention policies.

Human Resources: Upload to employee file
Academic Office: Submit to internship coordinator
Supervisor Copy: Retain for performance records
Intern Acknowledgement: Provide signed copy to intern

Digital signing and eSubmission considerations

Ensure the chosen solution records timestamps, IP addresses, and retains a tamper-evident copy; integrate with your records system for automated filing and retention.

File formats: PDF or DOCX supported
Authentication: Email, SMS, or stronger
Integration: Connects to HRIS or LMS

Typical timelines and submission windows

Establish clear deadlines to ensure evaluations support payroll, grading, and personnel decisions without delay.

Interim Review:

Midpoint review within first half of placement

Final Evaluation:

Completed within 7 days of internship end

Academic Credit Deadline:

Submit before institution's grading deadline

Payroll Reconciliation:

Attach evaluation for stipend adjustments promptly

Record Storage:

File to HR within 14 days

Common mistakes to avoid

Leaving narrative sections blank or vague, which undermines the integrity of ratings and makes performance decisions hard to justify.
Using inconsistent rating scales across departments, preventing valid comparisons and skewing aggregate reporting.
Failing to capture dates or using ambiguous date formats, which can affect eligibility for credit or stipend calculations.
Not securing intern consent where records contain education or health information, risking FERPA or HIPAA violations.

Practical risks of incomplete or incorrect evaluations

Academic Dispute: Missing evidence risks grade appeals

Payroll Errors: Delayed stipend corrections

FERPA Violation: Unauthorized disclosure risk

HIPAA Exposure: Protected health data mishandling

Employment Claim: Inaccurate records affect hiring

Audit Failure: Incomplete records fail audits

Practical examples of evaluating interns in different organizations

Two brief examples show how structured evaluations support feedback and recordkeeping across organizations of different sizes.

Optica Ventures — Small firm

The firm standardized an evaluation to reduce variability in feedback and speed hiring decisions.

Used a 1–5 competency scale for consistency.
"The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers," highlighting the value of a straightforward process for both administrators and participants.

Tech Data — Enterprise

Large HR team integrated evaluations with onboarding records to automate retention and reporting.

Routing required supervisor then HR approval.
"Tech Data uses airSlate SignNow to improve our internal and external customer service while increasing our speed to revenue," illustrating how integrated workflows reduce administrative bottlenecks.

eSignature vendor comparison for signing Internship Evaluation Forms

Basic pricing and feature indicators for common eSignature providers; signNow is listed first per the comparison format.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about the Internship Evaluation Form

Answers to common completion and processing questions to reduce rework and ensure compliance.

Need help? Contact support

Who must sign the evaluation?
The primary supervisor should sign and date the form; HR or the academic coordinator may also need to sign to confirm receipt. If the intern acknowledges the evaluation, include their signature or an electronic acknowledgment.
Can evaluations be completed electronically?
Yes. Electronic signatures are legally enforceable under the ESIGN Act and UETA when intent, consent, attribution, and retention are present. Ensure the eSignature platform records an audit trail and, if consumer-facing records apply, present required disclosures.
Are notarization or witnesses required?
Most internship evaluations do not require notarization or witnesses. Check state-specific rules if your evaluation includes statements that affect legal rights, or if local policy requires a witness for personnel records.
What privacy rules apply?
If the evaluation contains student education records, FERPA may apply; if it contains health information, HIPAA rules may apply. Limit access and obtain consents where required under applicable laws and institutional policies.
How should electronic records be stored?
Store signed evaluations in a secure HRIS or LMS with access controls, encryption at rest, and retention tags that meet federal and institutional retention schedules.
What if the intern disputes the evaluation?
Follow your organization's dispute resolution process, retain the original evaluation, document any corrections or rebuttals, and consider adding an addendum rather than altering the signed record.

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