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Internship Performance Evaluation Form

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INTERNSHIP PERFORMANCE EVALUATION FORM

Personal Information

Phone:

Email:

Position & Assignment Information

Position/Title:

Department:    Reporting Manager:

Internship Start Date:    End Date:

Employment History (Most Recent)

Employer 1 - Company Name:

Title:    Dates Employed:

Employer 2 - Company Name:

Title:    Dates Employed:

Education

Highest Degree:    Institution:

Graduation Date:

References (Professional)

Performance Evaluation (For Supervisor/Evaluator)

Evaluation Period Start:    End:

Instructions to Evaluator: Rate the intern on each criterion using 1 (Unsatisfactory) to 5 (Outstanding). Provide specific examples in comment boxes. Ratings will be used for training, development, and placement decisions.

Rating: 1 2 3 4 5

Rating: 1 2 3 4 5

Rating: 1 2 3 4 5

Rating: 1 2 3 4 5

Rating: 1 2 3 4 5

Rating: 1 2 3 4 5

Overall Assessment & Development

Continue internship / extend assignment    Consider for hire    Do not extend / end internship

Legal Notices, Certifications & Authorizations

At-Will Employment Statement: Nothing in this evaluation creates a contract of employment. Internship status and any subsequent employment remain at-will and may be terminated by the organization or the intern at any time, with or without cause or notice, unless otherwise expressly provided in a signed written agreement.

Equal Opportunity: The organization provides equal employment opportunities to all applicants and interns without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected characteristic.

Certification and Authorization: I certify that the personal information provided in this form is true and complete to the best of my knowledge. I authorize the organization to contact listed references and former employers for the purpose of verifying my background and internship performance where permissible by law.

Confidentiality & Use of Evaluation

The contents of this evaluation are confidential and will be maintained in the intern's personnel record. Evaluation results may be used for training, performance improvement planning, placement decisions, and compliance with organizational policies.

Intern (Printed Name):

By:

Date:

Evaluator / Supervisor (Printed Name):

By:

Date:

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What the Internship Performance Evaluation Form Is

The Internship Performance Evaluation Form is a standardized document used to record an intern's job duties, performance ratings, supervisor observations, and recommended next steps. Organizations use it to document learning outcomes, confirm completion of objectives for academic credit, and create a personnel record for human resources. The form typically captures competency ratings, attendance or punctuality notes, project outcomes, supervisor comments, and an overall assessment that informs future hiring, references, and development plans.

Why a Clear Evaluation Form Matters

A consistent evaluation form improves fairness, supports academic reporting, and creates an auditable HR record. It helps supervisors provide focused feedback and allows organizations to compare outcomes across interns and terms.

Why a Clear Evaluation Form Matters

Who Completes and Receives This Form

The form is completed by the intern's direct supervisor or assigned mentor and shared with HR and the intern.

  • Direct Supervisors — Evaluate daily work, assign ratings, and provide narrative feedback to support development and HR records.
  • Human Resources — Retain the record in the employee or intern file and use it for compliance, onboarding, and reference requests.
  • Interns and Academic Advisors — Receive the completed form for grade verification, career development, or inclusion in a portfolio.

Use role-based routing so the supervisor completes the assessment first, HR reviews and files the final record, and the intern receives a copy.

Essential Sections to Include

A professional evaluation form groups information logically so reviewers can find ratings, narrative feedback, and decisions quickly.

Intern Details

Full legal name, school or program, internship title, department, and evaluation period so the record is uniquely identifiable.

Competency Ratings

A defined rating scale (for example 1–5) across core competencies such as communication, technical skills, initiative, teamwork, and problem solving.

Supervisor Comments

Structured narrative fields for examples, strengths, areas for improvement, and suggested next steps tied to each rated competency.

Attendance and Professionalism

Summary of punctuality, attendance, dress code adherence, and other professional behaviors that affected performance.

Learning Outcomes

Checklist or narrative confirming which learning objectives were met for academic credit or training milestones.

Overall Assessment

Final recommendation (satisfactory, needs improvement, exceptional), signature lines, and date for supervisor and intern acknowledgment.

Core Information the Form Must Record

Intern Name: Full legal name
Intern ID: Employee or student ID
Internship Dates: Start and end dates
Supervisor: Name and title
Ratings Summary: Numeric or categorical scores
Signatures: Supervisor and intern

Step-by-Step: Filling Out the Evaluation

Follow these ordered steps to complete the form accurately and consistently.

  • 01
    Prepare Records: Gather time logs, project notes, and any prior feedback used to support ratings.
  • 02
    Complete Identifiers: Enter intern name, ID, position, and evaluation dates before ratings.
  • 03
    Assign Ratings: Score each competency and add objective examples that justify each score.
  • 04
    Sign and Route: Supervisor signs, intern acknowledges, then route to HR for filing.

Configuring an Online Evaluation Workflow

Key settings establish who signs, how the form routes, and how records are stored in your HR system.

Field Configuration
Notification Settings Email reminders to supervisor and intern; escalate after 7 days
Authentication Level Email link with optional SMS code for added verification
Template Fields Lock intern identifiers; make ratings required fields
Routing Order Supervisor -> Intern acknowledgment -> HR filing

Where the Completed Form Should Go

Routing determines who retains the record and who receives copies for review or academic credit.

  • Supervisor Records: Keeps a working copy for performance discussions
  • Intern Copy: Provides development feedback and evidence for portfolios
  • Human Resources: Files the official record in personnel or intern files
  • Academic Office: Sends a verification copy to the intern's school if required

Technical Format and Integration Considerations

Choose file formats and integrations that match your HR systems and privacy obligations.

  • File Formats: PDF or DOCX preferred
  • Integrations: Connectors to HRIS and cloud storage
  • Authentication: Email, SMS, or stronger methods

Ensure the platform supports secure storage (AES-256 at rest), clear audit trails, and integrations such as Google Workspace, Microsoft 365, or your HRIS for automated filing.

Timing and Submission Deadlines

Set explicit deadlines to ensure academic deadlines and HR timelines are met.

Midpoint Review Deadline:

Typically by midpoint of the internship term to provide formative feedback

Final Evaluation Submission:

Submit within two weeks of internship end for timely grade verification

Academic Credit Cutoffs:

Follow the school’s posted grading or verification deadlines

HR Filing Timeline:

File final record in HR within 30 days of completion

Access Requests:

Respond to intern or school verification requests within 14 days

Key Milestones in the Evaluation Lifecycle

Track milestone stages from intake through archival to maintain compliance and transparency.

01

Intake and Setup

Create the evaluation template and assign supervisor responsibilities

02

Midpoint Feedback

Conduct formative review and document progress

03

Final Submission

Supervisor completes final ratings and signs the form

04

Archival and Retention

HR files the final record and applies retention rules

Risks of Incorrect or Incomplete Evaluations

Inaccurate Records: May impair hiring decisions
Privacy Exposure: Risk if protected health data disclosed
Academic Impact: Late forms can prevent grade submission
Discrimination Claims: Insufficient documentation increases legal risk
Audit Findings: Missing records may trigger compliance issues
Data Loss: Lack of backups can nullify evidence

Common Mistakes to Avoid

  • Using vague comments without project examples reduces the utility of feedback and weakens HR defensibility in disputes.
  • Failing to define the rating scale causes inconsistent scores across supervisors and complicates comparisons between interns.
  • Delaying signature and routing creates gaps that can prevent timely academic verification or delay payroll-related reconciliations.
  • Including sensitive health or student education records without proper consent can violate HIPAA or FERPA protections.

Example Use Cases

Two concise examples show typical ways organizations use the form for academic and HR needs.

Academic Credit Verification

A university internship coordinator requires supervisor ratings and a learning outcomes checklist to confirm credit eligibility.

  • The supervisor lists three project examples that demonstrate competencies.
  • The completed form is sent to the academic office within two weeks so the student receives timely course credit and the HR file includes the signed document.

HR Onboarding Record

A corporate HR team uses the final evaluation to support future hiring and performance discussions.

  • Supervisor provides competency ratings and professionalism notes.
  • HR files the signed evaluation in the intern's personnel record, enabling consistent comparisons across interns and supporting reference checks.

eSignature Vendor Comparison for Intern Evaluations

Select an eSignature provider that supports your security, compliance, and volume requirements. The table compares common vendor features and starting prices.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions

Answers to common questions about e-signing, signatures, retention, and dispute handling for Internship Performance Evaluation Forms.


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