Confidentiality
Define confidential information precisely, list exclusions (public domain, independently developed), and set duration for obligations after termination.
A clear Internship PIIA Agreement reduces later disputes over ownership of inventions and confidential data, preserves trade secret protection, and helps maintain regulatory compliance. When executed properly it supports enforceability under U.S. electronic signature laws such as the ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes where applicable.
Organizations and interns complete PIIA agreements when internships involve access to nonpublic business information, software, prototypes, or patentable work.
The agreement should be completed before the intern begins substantive work and retained with personnel and IP records for future reference.
Define confidential information precisely, list exclusions (public domain, independently developed), and set duration for obligations after termination.
Describe inventions covered (work performed, tools used), the scope of assignment, and procedures for disclosure and patent prosecution.
Specify that company property and copies must be returned at separation and include secure disposal obligations for electronic data.
State permitted activities (training, supervision) to limit ambiguity about use of proprietary data during the internship.
Select governing state to resolve disputes; this affects interpretation and applicable statutes such as UETA or local contract law.
Include injunctive relief and indemnity language to address breaches involving trade secrets or IP misappropriation.
| Field | Configuration |
|---|---|
| Signer Order | Employer sign first, then intern for clarity |
| Authentication | Email + optional SMS verification |
| Reminders | Automatic reminders at 3 and 7 days |
| Retention | Store executed PDF + audit trail |
Choose a platform that supports common file formats, secure authentication, and audit logs for legal defensibility.
Date intern accepts offer; tie PIIA execution to this milestone.
Date obligations begin; enter as MM/DD/YYYY in the agreement.
When access to confidential systems is granted.
When post-termination confidentiality periods begin.
Records retention starts on execution or termination depending on company policy.
HR or legal prepares the PIIA tailored to the internship.
Legal, IT, or research office reviews assignment language.
Employer and intern sign electronically with audit trail.
Store executed agreement and audit record in secure repository.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |