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Residential Property Disclosure and Disclaimer Statement

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Residential Property Disclosure and Disclaimer Statement

Instructions to the Seller

Please complete the following form. Do not leave any spaces blank. If the question clearly does not apply to the property write "NA". If the answer to any items requires explanation, explain on attached sheets, if necessary.

Notice to the Buyer

The following disclosures are made by the seller(s), concerning the condition of the property located at , ("the property"), or as legally described on attached Exhibit A.

Disclosures contained in this form are provided by the seller on the basis of seller's actual knowledge of the property at the time this disclosure form is completed by the seller. The following are disclosures made by the seller and are not the representations of any real estate licensee or other party. This information is for disclosure only and is not intended to be a part of any written agreement between the buyer and the seller.

For a more comprehensive examination of the specific condition of this property you are advised to obtain and pay for the services of a qualified specialist to inspect the property on your behalf, for example, architects, engineers, land surveyors, plumbers, electricians, roofers, building inspectors, or pest and dry rot inspectors.

Seller(s), , is / is not currently occupying the property.

Seller has owned the property for years.

I. Seller’s Disclosures. If explanation is needed, use attached sheet if necessary. Approximations should be labeled as such.

1. Title

A. Do you have legal authority to sell the property? Yes No Unknown

B. Is title to the property subject to any of the following:

(1) First right of refusal Yes No Unknown

If yes, explain:

(2) Option Yes No Unknown

If yes, explain:

(3) Lease or Rental Agreement Yes No Unknown

If yes, explain:

(4) Life Estate Yes No Unknown

If yes, explain:

C. Are there any encroachments, boundary disputes, or boundary agreements? Yes No Unknown

If yes, explain:

D. Are there any rights of way, easements, or access limitations that may affect the owner's use of the property? Yes No Unknown

If yes, explain:

E. Are there any written agreements for joint maintenance of an easement or right of way? Yes No Unknown

If yes, explain:

F. Is there any study, survey project, or notice that would adversely affect the property? Yes No Unknown

If yes, explain:

G. Are there any pending or existing assessments against the property? Yes No Unknown

If yes, explain:

H. Are there any zoning violations, nonconforming uses, or any unusual restrictions on the subject property that would affect future construction or remodeling? Yes No Unknown

If yes, explain:

I. Is there a boundary survey for the property? Yes No

J. Are the property's boundaries marked? Yes No Unknown

If yes, explain:

K. Are there fences on the property? Yes No

If yes, were the fences put up by the property owner? Yes No

L. Are any trees or other flora on the property diseased, dead or damaged? Yes No Unknown

If yes, explain:

M. Are there any covenants, conditions, or restrictions which affect the property? Yes No Unknown

If yes, explain:

N. Is the property accessed by public or private road? Public Private Unknown

If private, what yearly upkeep amount is paid by the property owner?

If private, explain road upkeep in detail:

2. Water

A. Household Water

(1) The source of the water is: Public Community Private Shared

(2) Water source information: Yes No Unknown

a. Are there any written agreements for shared water source? Yes No Unknown

If yes, explain:

b. Is there an easement (recorded or unrecorded) for access to and/or maintenance of the water source? Yes No Unknown

If yes, explain:

c. Are any known problems or repairs needed? Yes No Unknown

If yes, explain:

d. Does the source provide an adequate year round supply of potable water? Yes No Unknown

e. Are there any water treatment systems (softener, purifier, etc.) for the property? Yes No Unknown

If yes, explain, and state if the system(s) is/are leased or owned:

B. Irrigation

(1) Are there any water rights for the property? Yes No Unknown

If yes, explain:

(2) If they exist, to your knowledge, have the water rights been used during the last five-year period? Yes No Unknown

If yes, explain:

(3) If so, is the certificate available? Yes No Unknown

Explain:

C. Outdoor Sprinkler System

(1) Is there an outdoor sprinkler system for the property? Yes No Unknown

(2) Are there any defects in the outdoor sprinkler system? Yes No Unknown

If yes, explain:

3. Sewer/Septic System

A. The property is served by (circle one): Public Sewer Main Septic Tank System Other Disposal System

If other, describe:

B. If the property is served by a public or community sewer main, is the house connected to the main? Yes No Unknown

If no, explain:

C. Is the property currently subject to a sewer capacity charge? Yes No Unknown

If yes, explain:

D. If the property is connected to a septic system:

(1) Was a permit issued for its construction, and was it approved by the city or county following its construction? Yes No Unknown

(2) On what date was it last pumped:

(3) Are there any defects in the operation of the septic system? Yes No Unknown

If yes, explain:

(4) On what date was it last inspected: By whom:

(5) How many bedrooms was the system approved for?

E. Do all plumbing fixtures, including laundry drain, go to the septic/sewer system? Yes No Unknown

If no, explain:

F. Are you aware of any changes or repairs to the septic system? Yes No Unknown

If yes, explain:

G. Is the septic system, including drainage field, located entirely within the property’s boundaries? Yes No Unknown

If no, explain:

4. Structural

A. How old is the current roof? years. Unknown

Roof is constructed of: Asphalt Shingle Wood Shingle Slate Metal Tile Asbestos Unknown Other:

B. Has the roof leaked during your ownership? Yes No Unknown

If yes, has it been repaired? Yes No

Explain any roof repairs of which you are aware:

C. Has the house undergone any conversions, additions, or remodeling? Yes No Unknown

1. If yes, were all building permits obtained? Yes No Unknown

2. If yes, were all final inspections obtained? Yes No Unknown

Explain any conversions/additions/remodeling:

D. Do you know the age of the house? Yes No

If yes, give year of original construction:

E. Are you aware of: Yes No

(1) Any movement, shifting, deterioration or other problems with walls, foundation, crawl space or slab? Yes No

(2) Any cracks or flaws in the walls, ceilings, foundations, concrete slab, crawl space, basement, floors or garage? Yes No

(3) Any water leakage or dampness in the crawl space or basement? Yes No

(4) Any dry rot on the property? Yes No

(5) Any repairs or other attempts to control the cause or effect of any problem described above? Yes No

Explain any “Yes” answer(s) to 1-5 above:

F. If you know of any defect(s) regarding the following items, mark the defective item with a check:

1. Foundation

2. Deck

3. Exterior walls

4. Chimneys

5. Interior walls

6. Fire Alarm

7. Doors

8. Door locks

9. Patio

10. Ceilings

11. Slab Floors

12. Driveways

13. Attic Stairs

14. Windows

15. Window locks

16. Sidewalks

17. Outbuildings

18. Fireplaces

19. Garage Floors

20. Walkways

21. Balconies

22. Wood Stoves

If you checked any of the above items, explain the defect(s):

G. In the last 4 years, was a pest, dry rot, structural or "whole house" inspection done? Yes No Unknown

If yes, which test(s), when, and by whom was the inspection done?

H. Has the property had a problem with pest control, infestations, or vermin? Yes No Unknown

If yes, explain:

I. Are you aware of: (1) Any termites, wood destroying insects or pests on or affecting the property? Yes No

(2) Property damage by termites, wood destroying insects or pests? Yes No

If yes, describe:

(3) Any termite/pest control treatments on the property in the last 4 years? Yes No

If yes, list company and where treated:

(4) Current warranty or other coverage by a licensed pest control company on the property? Yes No

If yes, explain warranty and attach documentation:

J. Have you made a homeowner’s insurance claim(s) regarding the property in the last 4 years? Yes No

If yes, explain when and why:

5. Systems and Fixtures

If the following systems or fixtures are included with the transfer, do they have any existing defects: YES NO UNKNOWN

A. Electrical system, including wiring, all switches, all outlets, and service Yes No Unknown

If yes, explain:

What type of wiring comprises the electrical system? Copper Aluminum Unknown

B. Plumbing system, including pipes, faucets, fixtures, and toilets Yes No Unknown

If yes, explain:

C. Hot water heater (mark one): Electric Natural Gas Other: Age: years

If yes, explain:

D. Oven/stove: Electric Natural Gas Other: Age: years

If yes, explain:

E. List ANY OTHER APPLIANCES TO REMAIN, attach separate sheet if necessary.

1. Age: years Yes No Unknown

If yes, explain:

2. Age: years

If yes, explain:

3. Age: years

If yes, explain:

F. Cooling and Heating systems

Air Conditioning (mark one): Central Electric Central Gas Heat Pump Window Unit(s) Other (describe):

Air Conditioning (continued): Age of cooling system: years. Zoned cooling? Yes No

Air Conditioning defects? No Unknown Yes, explain:

Heating system (mark one): Electric Natural Gas Fuel Oil Heat Pump Propane Other:

Age of heating system: years. Zoned heating? Yes No

Heating system defects? No Unknown Yes, explain:

Last date of servicing: Heating: Cooling: By whom:

Are there rooms without heating/air conditioning vents? Yes No

If yes, which rooms:

G. Security system (Circle One): Owned Leased Any defects? Yes No Unknown

Describe security system:

If defects are indicated, explain:

H. Other: Any defects? Yes No Unknown

If defects are indicated, explain:

6. Common Interest

A. Is there a Home Owners' Association? Yes No Unknown

If yes, what is the name of the association?

B. Are there regular periodic assessments: Yes No Unknown

If yes, give amount per: Month: $ Year: $ Other: $

If other, explain:

C. Are there any pending special assessments? Yes No Unknown

D. Are there any shared “common areas” or any joint maintenance agreements (facilities such as walls, fences, landscaping, pools, tennis courts, walkways, or other areas co-owned in undivided interest with others)? Yes No Unknown

If any such areas exist, explain:

7. Appliances, Heating, Plumbing, Electrical and Other Mechanical Systems

Instructions: Mark INCL if the item is included in the sale. If item is included in sale, mark Yes or No to indicate whether item is in working order. Indicate the item’s approximate age in the age space, if provided.

Explanations: if any item above is NOT in working order, list the item and explain the defect in the space below.

8. General

A. Is there any settling, soil, standing water, or drainage problems on the property? Yes No Unknown

If yes, explain:

B. Does the property contain fill material? Yes No Unknown

C. Is there any material damage to the property or any of the structure from fire, wind, floods, beach movements, earthquake, expansive soils, or landslides? Yes No Unknown

If yes, explain:

D. Is the property in a designated flood plain? Yes No Unknown

E. Are there any substances, materials, or products that may be an environmental hazard such as, but not limited to, asbestos, formaldehyde, radon gas, lead-based paint, fuel or chemical storage tanks and contaminated soil or water on the subject property? Yes No Unknown

If yes, explain:

F. Are there any tanks or underground storage tanks (e.g., chemical, fuel, etc.) on the property? Yes No Unknown

If yes, explain, and give approx. position (attach map):

G. Has the property ever been used as an illegal drug-manufacturing site? Yes No Unknown

If yes, explain:

H. If the property contains a wood-burning stove or fireplace, when was/were the chimney(ies) last cleaned? Detail date(s) and chimney(ies), or mark Unknown:

I. Are you aware of any of the following regarding the property?

Existing or threatened legal action Violation of any law or regulation General stains or pet stains to carpet or floor

Transferable warranties Any locks without keys Unrecorded interests affecting the property

Fire Damage at any time Appraiser or Mechanic’s Lien Landfills or underground problems

If any of the above are marked, explain:

J. If any tests to detect radon gas have been done on the property, provide documentation. If radon gas has been detected on the property, explain when, where, by whom, and all other details:

9. Full Disclosure by Sellers

A. Other conditions or defects:

Does the Seller know of any other material defects affecting this property or its value that a prospective buyer should know about? Yes No

If yes, explain:

B. Verification:

The foregoing answers and attached explanations (if any) are complete and correct to the best of my/our knowledge and I/we have received a copy hereof. I/we authorize all of my/our real estate licensees, if any, to deliver a copy of this disclosure statement to other real estate licensees and all prospective buyers of the property.

Date

Seller

Seller

II. Buyer’s Acknowledgment

A. As buyer(s), I/we acknowledge the duty to pay diligent attention to any material defects which are known to me/us or can be known to me/us by utilizing diligent attention and observation.

B. Each buyer acknowledges and understands that the disclosures set forth in this statement and in any amendments to this statement are made only by the seller.

C. Buyer (which term includes all persons signing the buyer's acknowledgment portion of this disclosure statement below) hereby acknowledges receipt of a copy of this disclosure statement (including attachments, if any) bearing seller's signature.

Disclosures contained in this form are provided by the seller on the basis of seller's actual knowledge of the property at the time of disclosure.

Buyer hereby acknowledges receipt of a copy of this real property transfer disclosure statement and acknowledges that the disclosures made herein are those of the seller only, and not of any real estate licensee or other party.

Date

Buyer

Buyer

Required Statutory Disclosures Addendum

Seller:

Buyer:

Property:

Contract Date:

1. Brokerage Relationships Disclosure:

a. Seller and buyer acknowledge that the real estate licensees involved in this transaction may be functioning as agents of the seller, agents of the buyer or transaction brokers.

b. Listing Licensee is functioning as a: Seller’s Agent Designated Seller’s Agent Transaction Broker Seller(s) is/are representing themselves.

c. Selling Licensee is functioning as a: Seller’s Agent Buyer’s Agent Designated Seller’s Agent Designated Buyer’s Agent Transaction Broker Buyer(s) is/are representing themselves.

2. Potential Proximity of Registered Offenders to Property:

Kansas law requires persons who are convicted of certain crimes to register with the sheriff of the county in which they reside. Information may be found on the Kansas Bureau of Investigation website or by contacting the local sheriff’s office.

3. Radon Notice:

Every buyer of residential real property is notified that the property may present exposure to dangerous concentrations of indoor radon gas. The Kansas department of health and environment recommends all home-buyers have an indoor radon test performed prior to purchasing or taking occupancy of residential real property.

Carefully read the terms before signing. When signed by all parties, this document becomes part of a legally binding contract.

Seller

Date

Buyer

Date

Presented to Seller’s Representative for signature and no signature was provided on this date:

Signature of Selling Licensee who has been unable to obtain seller’s signature:

Enter text✕

What this Residential Property Disclosure and Disclaimer Statement is for

The Residential Property Disclosure and Disclaimer Statement is a document used by sellers to disclose known material facts about a residential property and to provide standardized disclaimers. It collects factual details about structure, systems, environmental hazards, pest activity, and legal encumbrances so buyers can evaluate condition risks before closing. The form clarifies which items the seller knows or does not know, allocates responsibility for latent defects, and creates a record of disclosures that may be required by state law or local custom prior to transfer of title.

Why a clear disclosure and disclaimer matters

A complete disclosure reduces post-closing disputes, supports compliance with state disclosure laws, and documents seller statements for buyer reliance. Clear disclaimers set reasonable expectations about information sources and limit seller liability when appropriate, while preserving the buyer’s right to inspection and further investigation.

Why a clear disclosure and disclaimer matters

Who typically completes this statement

The seller or seller’s agent usually completes the statement, often with information gathered from inspection reports, title searches, and municipal records.

  • Listing agents preparing disclosures for prospective buyers and lenders
  • Property sellers documenting known defects and conditions
  • Title officers and closing agents verifying completeness before settlement

Lenders, title companies, and buyers review the completed statement before closing to confirm disclosures and assess risk.

Step-by-step: completing the disclosure before listing

Follow a consistent sequence to gather facts, complete the form, verify signatures, and deliver disclosures to buyers and title professionals.

  • 01
    Gather Records: Collect inspection reports, repair invoices, and permits prior to entering facts.
  • 02
    Complete Form: Fill each field accurately and attach supporting documents.
  • 03
    Review With Agent: Have the listing agent confirm entries and add clarifying notes.
  • 04
    Sign and Distribute: Obtain seller signature(s) and provide copies to buyer and title company.

Key data points collected on the form

Seller Name: Full legal name
Property ID: Parcel or tax ID
Condition Items: Roof, foundation, HVAC
Environmental Flags: Lead, asbestos, mold
Repair History: Dates and invoices
Signature Info: Signer name and date

Core sections of a professional disclosure statement

A comprehensive disclosure groups information so buyers and title professionals can quickly assess risks and review supporting documentation.

Property Details

Legal description, parcel number, and full address to match the deed and title report for clear identification.

Structural Condition

Questions and factual answers about foundation, roof, walls, and visible structural defects with dates where known.

Systems & Utilities

Status of plumbing, electrical, HVAC, water heater, and any known code violations or required permits.

Environmental Disclosures

Known presence of lead-based paint, asbestos, radon, contaminated soil, or other environmental hazards.

Encumbrances

Existing liens, easements, covenants, or pending assessments that materially affect title or use.

Seller Statements

Affirmations and disclaimers by the seller, plus signature block and date to create an evidentiary record.

Typical document flow from completion to closing

Understand who receives the statement and when, so timing aligns with contract contingencies and title review.

  • Preparation: Seller completes form with agent input and attachments.
  • Delivery: Seller provides disclosure to buyer per purchase contract timelines.
  • Review: Buyer and inspector evaluate details and request repairs if needed.
  • Closing: Title officer confirms disclosure delivery before settlement.

Configuring a digital workflow for disclosures

Set up the online form, routing, signer authentication, and document retention to match contract and regulatory needs.

Field Configuration
Signer Order Sequential or parallel routing as contract requires
Authentication Email plus optional SMS code or knowledge-based checks
Attachments Permit uploads for inspection reports and invoices
Retention Store executed copy with audit trail for required period

Technical and integration considerations for eSubmission

Use a platform that supports secure eSignatures, audit trails, and the file formats you need for attachments and title review.

  • File Formats: PDF, DOCX, and scanned images supported
  • Integrations: Connectors for MLS, Google Drive, and CRMs
  • Security: TLS and AES encryption required

Timing considerations and common deadlines

Be aware of contractual deadlines for disclosure delivery, buyer inspection windows, and any state-mandated timing to avoid breach or delay.

Delivery Timing:

Provide disclosures per purchase agreement deadlines

Inspection Contingency:

Buyer typically has fixed days to inspect after disclosure

Repair Requests:

Requests must be submitted before contingency expiration

Closing Review:

Title company confirms disclosures before settlement

Record Retention:

Retain executed copies per regulatory timelines

Key milestones from listing to settlement

A sequential milestone view helps sellers and agents track obligations and avoid missed deadlines that could delay closing.

01

Listing Preparation

Collect repair invoices and inspection reports before listing.

02

Disclosure Completion

Seller fills form and attaches supporting documents.

03

Buyer Review

Buyer inspects property and reviews disclosures within contingency period.

04

Final Settlement

Title officer confirms disclosures and executes closing documents.

State-level legal differences affecting the statement

Some states vary on UETA adoption, remote notarization, and witness requirements; these differences affect execution and enforceability.

Requirement California New York
UETA Adopted
Notarization
RON Availability authorized limited
Witness Rules varies varied

eSignature vendor comparison for executing disclosures

Compare base pricing and select features relevant to high-volume residential disclosure workflows and compliance needs. signNow is listed first per comparison guidelines.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/yr Varies Varies Varies

Real-world examples of disclosure use

Practical examples illustrate how sellers and agents document property conditions and manage closing risk.

Martin Properties

The brokerage standardized disclosures across listings to reduce post-closing claims.

  • Used templated forms and inspection attachments to clarify known defects.
  • As a result, they reported fewer negotiation delays and clearer audit trails for title and escrow review.

Optica Ventures LLC

A small investor group centralized disclosure records for each flip property.

  • Stored executed statements with invoices for all repairs.
  • This allowed faster closings and supplied clear evidence to buyers about remediation work performed before sale.

Common preparation mistakes to avoid

  • Incomplete fields or vague descriptions that omit dates or locations, making it hard to verify claims during title review or post-closing dispute resolution.
  • Failing to attach supporting documents such as inspection reports or repair invoices, which weakens the evidentiary value of the disclosure.
  • Using ambiguous language like 'may have' or 'unknown' without qualification, which can foment buyer distrust or lead to demand for repairs.
  • Delaying delivery of the disclosure past contractual deadlines, which can constitute a breach and give buyers remedies under the purchase agreement.

Penalties and legal risks from incorrect disclosures

1099 Penalties: $60–$330 per form
I-9 Violations: $281–$2,789 per violation
Fraud Allegations: Potential civil damages
Contract Rescission: Buyer may cancel sale
Title Insurance Claims: Claims for undisclosed encumbrances
Settlement Delay: Costs and financing disruptions

Practical tips for accurate and efficient completion

Follow these practices to reduce errors, speed review, and preserve legal protections for both parties.

Use Document Templates
Standardized templates reduce variability and ensure required fields are not omitted; pair templates with checklists for supporting attachments.
Attach Evidence
Whenever a defect or repair is disclosed, attach dated invoices, inspection reports, or permits to substantiate the statement.
Maintain Audit Trails
Use an eSignature platform that records IP addresses, timestamps, and signer authentication to evidence consent and attribution.
Confirm Identity
Verify seller identity with government ID and match the name used on title to avoid reconciliation problems at closing.

Frequently asked questions about disclosures and electronic execution

Answers to common legal and procedural questions about completing, signing, and delivering the disclosure document.


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