Severance Terms
Specify gross and net severance amounts, payment schedule, tax withholdings, and any conditions tied to receipt, such as a signed release of claims; include an example calculation where helpful.
Providing a Layoff Benefits Package clarifies post-termination pay and benefits, sets enrollment and appeal timelines, and documents any releases or waivers. Clear documentation reduces litigation risk, supports consistent HR practice across separations, and helps payroll and benefits teams meet tax and regulatory obligations.
HR, legal counsel, managers, and departing employees use the Layoff Benefits Package to document separation terms and next steps.
Assigning these roles clearly reduces confusion during separation and helps ensure timely delivery of benefits and mandatory notices.
HR Manager handles drafting the Layoff Benefits Package, computes severance and accrued pay, coordinates COBRA or benefits continuation notices, and tracks signatures and delivery dates. They ensure internal approvals and accurate recordkeeping for tax reporting and potential unemployment or benefit claims.
Company Counsel reviews release and nondisparagement language, confirms compliance with federal and state employment statutes, advises on minimizing litigation exposure, and recommends necessary state-specific disclosures. Counsel also confirms proper execution formalities to support enforceability of waivers or releases.
Specify gross and net severance amounts, payment schedule, tax withholdings, and any conditions tied to receipt, such as a signed release of claims; include an example calculation where helpful.
Detail COBRA or employer-sponsored health continuation options, enrollment deadlines, employer contributions if any, premium assistance details when provided, and contact information for benefits administrators to initiate and complete coverage continuation.
State payout for accrued vacation, PTO, bonuses, and unpaid wages, timing of final paycheck, and any deductions required by law or company policy; note state-specific payout rules.
Include precise release or waiver language, explain what claims are covered, any statutory exemptions, and whether the package includes revocation periods or additional consideration beyond minimum requirements.
Outline obligations for returning company property with serial numbers where applicable, deadlines, and procedures for disputed items; note any permitted withholding of final amounts under law.
Describe outplacement services, unemployment resources, reference policies, and contact points for career transition support during the employee’s separation period.
| Field | Configuration | Recommendation |
|---|---|
| Template | Master template with placeholders | Use role-based fields and conditional logic |
| Signer Order | Sequence signers HR → Employee | Notify manager and payroll automatically |
| Authentication | Email link or SMS code | Use SMS or two-factor for higher assurance |
| Storage | Encrypted cloud storage | Retain per documented retention policy |
Common distribution channels and technical integrations used to share and sign the package.
Specify exact payroll date or schedule within 30 days of separation
Employee typically has 60 days to elect COBRA continuation
Set a clear deadline, often within 5–14 business days
If providing a release, include any statutory revocation window
Report final wages and severance per IRS and payroll schedules
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |