Can the disclosure be signed electronically?

Yes. Electronic signatures are legally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA laws when the parties consent and the record is preserved. Ensure the platform captures signature attribution, timestamp, and a reproducible copy.

Which properties require this disclosure?

The disclosure applies to most housing built before 1978, including single-family homes, multi-unit dwellings, condominiums, and rentals. Consult EPA/HUD guidance for specific exemptions or program exceptions.

What if the seller doesn't know about lead?

If no records or knowledge exist, the seller should state that no known lead-based paint or records are available. Documenting due diligence reduces later disputes.

Can a buyer rescind if not provided?

Failure to provide the required disclosure may give buyers or tenants remedies under federal or state law, potentially including rescission or damages depending on jurisdiction and facts.

Is notarization required for the disclosure?

Notarization is not typically required by federal lead disclosure rules. State or lender practices may differ; verify local closing requirements before finalizing documents.

How long should I keep disclosure records?

Retain signed disclosures and supporting reports for at least three years after closing or lease end; some transactions or states require longer retention — maintain records per retention policy.

Electronic Signature
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Lead-Based Paint Disclosure

Lead-Based Paint Disclosure

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Lead-Based Paint Disclosure (Sales)

Street Address

City

State

Zip Code

WARNING! LEAD FROM PAINT, DUST, AND SOIL CAN BE DANGEROUS
IF NOT MANAGED PROPERLY

Disclosure of Information on Lead-Based Paint and/or Lead-Based Paint Hazards

Lead Warning Statement

Every purchaser of any interest in residential real property on which a residential dwelling was built prior to 1978 is notified that such property may present exposure to lead from lead-based paint that may place young children at risk of developing lead poisoning. Lead poisoning in young children may produce permanent neurological damage, including learning disabilities, reduced intelligence quotient, behavioral problems, and impaired memory. Lead poisoning also poses a particular risk to pregnant women. The Seller of any interest in residential real property is required to provide the buyer with any information on lead-based paint hazards from risk assessments or inspections in the Seller's possession and notify the buyer of any known lead-based paint hazards. A risk assessment or inspection for possible lead-based paint hazards is recommended prior to purchase.

Seller's Disclosure

(a) Presence of lead-based paint and/or lead-based paint hazards (check (i) or (ii) below):

(i) Known lead-based paint and/or lead-based paint hazards are present in the housing (explain).

(ii) Seller has no knowledge of lead-based paint and/or lead-based paint hazards in the housing.

(b) Records and reports available to the seller (check (i) or (ii) below):

(i) Seller has provided the purchaser with all available records and reports pertaining to lead-based paint and/or lead-based paint hazards in the housing (list documents below).

(ii) Seller has no reports or records pertaining to lead-based paint and/or lead-based paint hazards in the housing.

Purchaser's Acknowledgment (initial)

(c) Purchaser has received copies of all information listed above.

(d) Purchaser has received the pamphlet Protect Your Family from Lead in Your Home.

(e) Purchaser has (check (i) or (ii) below):

(i) Received a 10-day opportunity (or mutually agreed upon period) to conduct a risk assessment or inspection for the presence of lead-based paint and/or lead-based paint hazards; or

(ii) Waived the opportunity to conduct a risk assessment or inspection for the presence of lead-based paint and/or lead-based paint hazards.

Agent's Acknowledgment (initial)

(f) Agent has informed the seller of the seller' obligations under 42 U.S.C. 4852(d) and is aware of his/her responsibility to ensure compliance.

Seller Initials:

Buyer Initials:

Agent Initials:

Certification of Accuracy for Lead-Based Paint Disclosure

The following parties have reviewed the information above and certify, to the best of their knowledge, that the information they have provided is true and accurate. Penalties for failure to comply with Federal Lead-Based Paint Disclosure Laws include treble (3 times) damages, attorney fees, costs, and a penalty up to $10,000 for each violation.

Seller

Date

Buyer

Date

Seller

Date

Buyer

Date

Seller's Agent (if any)

Date

Buyer's Agent (if any)

Date

What the Lead-Based Paint Disclosure Is and when it applies

A Lead-Based Paint Disclosure documents known lead-based paint hazards for properties built before 1978 and notifies buyers or tenants about those risks. Federal regulations implemented by EPA and HUD require sellers and lessors to provide purchasers and lessees with this disclosure and the EPA/HUD lead hazard pamphlet before a binding sale or lease. The form summarizes known inspection reports, records, and the availability of remediation history so prospective occupants can make informed decisions and negotiate repairs or testing prior to closing or move-in.

Why completing the disclosure matters for transactions

Completing the Lead-Based Paint Disclosure protects parties by providing required notice, documents buyer consent, and documents the seller’s or landlord’s knowledge of lead hazards. Timely disclosure reduces legal and financial risk, supports regulatory compliance with EPA/HUD expectations, and helps avoid delays at closing or lease start.

Who typically completes and relies on this disclosure

Several participants in a real estate transaction must prepare, deliver, or rely on the Lead-Based Paint Disclosure before a sale or lease is final.

Real estate agents and brokers — Prepare and deliver disclosures as part of transaction paperwork and coordinate receipt of buyer acknowledgements.
Sellers and landlords — Provide known information, attach available inspection reports, and confirm delivery of the EPA/HUD pamphlet.
Buyers and tenants — Review disclosure, request inspections or repairs, and sign acknowledgements prior to a binding agreement.

Proper completion clarifies responsibilities and documents that required notices and pamphlets were given and received.

Essential parts of a compliant Lead-Based Paint Disclosure

A professional disclosure contains standard sections to capture property history, known hazards, supporting reports, and formal acknowledgements so parties can confirm receipt and understanding.

Property Details

Street address, unit number, and construction year. These identify whether federal lead rules apply for pre-1978 structures and aid recordkeeping.

Seller/Landlord Statement

Clear statement of any known lead-based paint or hazards, including dates of discovery and remediation actions completed or pending.

Records and Reports

List and attach available lead inspection, risk assessment, or remediation reports; note where additional records can be obtained.

EPA/HUD Pamphlet

Confirmation that the federally required lead hazard information pamphlet was delivered to the prospective buyer or tenant.

Acknowledgement

Signature blocks for buyer/tenant and seller/landlord with dated initials acknowledging receipt and understanding of disclosures and pamphlet.

Attachments

Space for signed inspection reports, contractor invoices, or clearance certificates that document testing and abatement results.

Required data elements on the disclosure

Property Address: Full street address

Year Built: Four-digit construction year

Seller/Landlord Name: Full legal name

Known Records: Inspection or remediation files

Pamphlet Delivered: Yes or No checkbox

Signatures: Signers with dates

Step-by-step: completing the disclosure form

Follow these steps in order to prepare and deliver a compliant Lead-Based Paint Disclosure as part of a sale or lease transaction.

01

Collect property details: Enter address and year built, verify with public records.
02

Declare known hazards: Describe any known lead paint, tests, or remediation actions.
03

Attach records: Upload inspection reports, risk assessments, and clearance letters.
04

Obtain acknowledgements: Deliver pamphlet and secure dated signatures from all parties.

Where to send and who should receive copies

After completing the disclosure, distribute copies to the transaction participants and retain a record for compliance and future reference.

Prospective Buyer/Tenant: Provide the signed disclosure and EPA/HUD pamphlet before contract or lease signing.
Listing Agent: Share a copy to document delivery and agent disclosure duties.
Closing Agent or Title: Deliver signed copies to closing team for inclusion with escrow documents.
Seller/Landlord File: Retain originals and attached reports for the recommended retention period.

Digital signing and platform basics

Use an eSignature platform that preserves the record, provides an audit trail, and supports PDF upload for attachments.

File formats: PDF, DOCX supported for signed disclosures
Audit and security: Timestamped audit trail and tamper-evident records
Common integrations: Integrations: Salesforce, Microsoft 365, NetSuite

Ensure the chosen solution meets ESIGN/UETA standards and preserves attachments so the disclosure and supporting reports are reproducible for audits or closing.

Timing requirements and practical deadlines

The disclosure must be provided early enough for the recipient to review and act before a binding agreement — timing affects inspection rights and closing schedules.

Before contract execution:

Deliver disclosure and pamphlet prior to a buyer or tenant becoming contractually bound.

Inspection window:

Allow time for lead testing or risk assessment requests before closing.

Document retention start:

Retention period begins on the date of transaction completion or lease commencement.

Closing coordination:

Confirm signed disclosure is included in closing packet to avoid delays.

Lease start:

For rentals, provide disclosure before lease signature and possession.

Common preparation mistakes to avoid

Failing to provide the federally required EPA/HUD pamphlet with the disclosure, which can invalidate the notice and create compliance risk.
Incomplete property details such as incorrect year built or unit number, which can misclassify applicability of federal lead rules.
Attaching incomplete or unsigned inspection reports, leaving buyers without necessary evidence to assess hazard severity.
Using initials where full dated signatures are required, or mismatched signer names that complicate attribution and enforceability.

Consequences of missing or incorrect disclosures

Civil penalties: Fines and administrative enforcement

Contract rescission: Buyer may have remedies including rescinding the sale

Liability exposure: Potential tort claims for lead-related injuries

Escrow delays: Closings may be postponed pending corrected disclosures

Financial loss: Cost of post-closing remediation and damage awards

Reputational risk: Agent or seller credibility impacts future deals

Practical tips for accurate, efficient completion

Adopt controlled processes to reduce error, support audits, and preserve enforceability of the disclosure and attachments.

Deliver the EPA/HUD pamphlet

Always attach or confirm delivery of the federally required lead hazard pamphlet and record the date and method of delivery for the file.

Use complete attachments

Attach full inspection or remediation reports rather than summaries so recipients can independently assess the evidence.

Preserve audit trail

Use an eSignature platform that timestamps actions, records IP and device, and stores a tamper-evident copy of the signed disclosure.

Verify signer identity

Confirm signer names match closing documents; consider SMS or multi-factor authentication for remote signers to strengthen attribution.

Typical eSignature pricing and capabilities for processing Lead-Based Paint Disclosures

Vendor pricing and feature availability vary; signNow is shown first for comparison. Use plan details and platform capabilities to match volume, authentication, and compliance needs.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	Yes
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No envelope cap	100 env/user/yr	Varies	Varies	Varies

Frequently asked questions about Lead-Based Paint Disclosures

Answers to common questions about when a disclosure is required, whether it can be signed electronically, and what to do if information is incomplete.

Need help? Contact support

Can the disclosure be signed electronically?
Yes. Electronic signatures are legally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA laws when the parties consent and the record is preserved. Ensure the platform captures signature attribution, timestamp, and a reproducible copy.
Which properties require this disclosure?
The disclosure applies to most housing built before 1978, including single-family homes, multi-unit dwellings, condominiums, and rentals. Consult EPA/HUD guidance for specific exemptions or program exceptions.
What if the seller doesn't know about lead?
If no records or knowledge exist, the seller should state that no known lead-based paint or records are available. Documenting due diligence reduces later disputes.
Can a buyer rescind if not provided?
Failure to provide the required disclosure may give buyers or tenants remedies under federal or state law, potentially including rescission or damages depending on jurisdiction and facts.
Is notarization required for the disclosure?
Notarization is not typically required by federal lead disclosure rules. State or lender practices may differ; verify local closing requirements before finalizing documents.
How long should I keep disclosure records?
Retain signed disclosures and supporting reports for at least three years after closing or lease end; some transactions or states require longer retention — maintain records per retention policy.

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