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Indiana Annual Consolidated Sales Tax Information Return

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Indiana Annual Consolidated Sales Tax Information Return

Please return to:
Indiana Department of Revenue
Consolidated Sales Tax
100 N. Senate Avenue
Indianapolis, IN 46204-2253
Phone (317) 232-2104

If the preprinted information listed below is not correct, please do not make corrections on the label. Use the Change of Address Form found with your sales tax vouchers to report any address change.

A. In what county is your home office located? If out of state, enter (00).

B. Total Gross Sales (Line 1 on Form ST-103) $

Total Exempt Sales (Line 2 on Form ST-103) $

Total Taxable Sales (Line 3 on Form ST-103) $

Total Tax Collected (Line 4 on Form ST-103) $

C. Sales Tax Collection Breakdown by County in Which Business Sites are Located

County Name and Code Number Tax Collected County Name and Code Number Tax Collected County Name and Code Number Tax Collected
1 Adams 32 Hendricks 63 Pike
2 Allen 33 Henry 64 Porter
3 Bartholomew 34 Howard 65 Posey
4 Benton 35 Huntington 66 Pulaski
5 Blackford 36 Jackson 67 Putnam
6 Boone 37 Jasper 68 Randolph
7 Brown 38 Jay 69 Ripley
8 Carroll 39 Jefferson 70 Rush
9 Cass 40 Jennings 71 St. Joseph
10 Clark 41 Johnson 72 Scott
11 Clay 42 Knox 73 Shelby
12 Clinton 43 Kosciusko 74 Spencer
13 Crawford 44 LaGrange 75 Starke
14 Daviess 45 Lake 76 Steuben
15 Dearborn 46 LaPorte 77 Sullivan
16 Decatur 47 Lawrence 78 Switzerland
17 DeKalb 48 Madison 79 Tippecanoe
18 Delaware 49 Marion 80 Tipton
19 Dubois 50 Marshall 81 Union
20 Elkhart 51 Martin 82 Vanderburgh
21 Fayette 52 Miami 83 Vermillion
22 Floyd 53 Monroe 84 Vigo
23 Fountain 54 Montgomery 85 Wabash
24 Franklin 55 Morgan 86 Warren
25 Fulton 56 Newton 87 Warrick
26 Gibson 57 Noble 88 Washington
27 Grant 58 Ohio 89 Wayne
28 Greene 59 Orange 90 Wells
29 Hamilton 60 Owen 91 White
30 Hancock 61 Parke 92 Whitley
31 Harrison 62 Perry 00 Out-of-State

This return must be signed by the owner, partner or corporate officer.

Signature

Title

Date

Please print or type the signature name.

Telephone Number

Instructions for Completing Form RP-11

What to Remit?

Do not remit any monies, other returns, or amended returns with the RP-11.

Address Changes.

Please leave the mailing label intact and legible. This is critical for your return to be properly processed. Do not write address changes over the original mailing label. Please visit the Department's Web site at www.in.gov/dor/ if you wish to change your mailing address, or you may use the Change of Address form provided to you along with your sales tax vouchers.

What is an RP-11?

The Annual Consolidated Sales Tax Information Return is an information return which allows the Indiana Department of Revenue to allocate sales tax collections of consolidated filers back to the actual site of sales tax collection as required by IC 6-2.5-6-3.

Who has to file an RP-11?

This return is intended for consolidated sales tax filers. If you or your business has received this return you must complete and return it. You must complete and return this form by the due date even if all your business activity was from a single county. IC 6-8.1-10-6 outlines penalty provisions for failure to file an information return.

How to complete an RP-11.

In Section A of the return, enter the name or code number of the county in which your home office is located. For purposes of this return, your home office is the location from which you remitted your consolidated sales tax returns during the tax year. If your home office is outside of Indiana, enter 00.

The four lines in Section B of the return correspond with lines 1 through 4 on the sales tax return. The dollar amounts on these lines of the RP-11 will equal the sum of the dollar amounts on the corresponding line on all of the sales tax returns filed during the tax year. Do not include any sales tax collected on metered pump sales of motor fuel, any local sales tax collections, any innkeepers tax collections, or any use tax collections.

Section C of the return, enter the amounts of sales tax actually collected in the appropriate county by the businesses included in your consolidated sales tax returns that are located in that county. The amounts listed on the bottom of the return should total the amount reported on line 4, total tax collected.

For more information, or if you have problems with the return, please address your question(s) to the attention of “Consolidated Sales Tax” at the address listed on the front or call (317) 232-2104.

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What the Indiana Annual Consolidated Sales Tax Information Return Is

The Indiana Annual Consolidated Sales Tax Information Return is the state filing used to report aggregated sales and use tax activity for businesses that operate multiple locations or file consolidated returns. It collects annual totals for gross receipts, taxable sales, exempt sales, and tax remitted, and it enables the Indiana Department of Revenue to reconcile local and state-level tax collections. The form supports reconciliation across affiliates and trade names and typically accompanies remittance, supporting schedules, and any required certifications from an authorized filer.

Why this consolidated return matters for Indiana filers

Filing a complete consolidated return ensures accurate statewide tax reconciliation, reduces duplicate filings, and centralizes reporting for multi-location businesses. Proper consolidation avoids local underreporting, minimizes audit exposure, and helps maintain correct allocation of receipts across jurisdictions.

Why this consolidated return matters for Indiana filers

Typical filers and professionals who handle this return

The Indiana Annual Consolidated Sales Tax Information Return is prepared by businesses and their advisors when multiple locations or affiliates file in a consolidated manner.

  • Multi-location retailers and chains that combine locations under a single consolidated filing for Indiana reporting.
  • Tax and accounting professionals or outsourced payroll vendors preparing annual state reconciliations and supporting schedules.
  • Corporate tax teams reporting consolidated sales, exemptions, and inter-branch allocations for Indiana jurisdictions.

Use the form when a consolidated filing election applies or when Indiana DOR instructions require a combined annual reconciliation for affiliated entities.

Step-by-step flow to complete the return

Work through these steps in order to assemble, verify, and file the consolidated annual return with supporting schedules.

  • 01
    Gather Records: Collect sales registers, exemption certificates, and inter-company allocations.
  • 02
    Complete Header: Enter legal name, Indiana account number, and reporting period.
  • 03
    Calculate Totals: Sum gross, taxable, exempt sales, and compute tax remitted.
  • 04
    File and Retain: Submit to Indiana DOR and keep copies with supporting schedules.

How submission and reconciliation typically proceed

This overview shows the typical flow from preparation through state processing and reconciliation.

  • Prepare Return: Assemble data and supporting schedules.
  • Validate Figures: Cross-check totals and exemption documentation.
  • Submit: File electronically per Indiana DOR guidance or as directed.
  • State Reconciliation: DOR compares filings to tax remittances and local allocations.

Configuring a digital workflow for the consolidated return

Set up consistent file formats, signer rules, and retention settings before bulk filing to reduce errors.

Field Configuration
Authentication method Email verification or SMS code
File format PDF/A preferred for long-term archival
Bulk filing Batch upload via CSV mapping
Retention policy Store filings 3+ years

Technical and platform considerations for eSubmission

Choose tools that support PDF signatures, batch upload, and secure storage for tax returns and schedules.

  • File types: PDF, DOCX, XLSX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS, optional KBA

For secure eSubmission, use systems that provide audit trails, encryption in transit and at rest, and BAA support if handling health-related data; verify integration compatibility with your accounting and document storage tools.

Core sections to include on a professional consolidated return

A well-formed Indiana consolidated return and supporting packet clearly separates summary totals, supporting schedules, and certifications for streamlined review.

Cover Sheet

Includes filer contact, consolidated account numbers, and a summary of included entities so DOR can route and process the packet.

Tax Year Summary

Shows gross receipts, taxable sales, exemptions, and net taxable amounts for the reported year in a single consolidated table.

Location Breakdown

Itemizes sales and tax by county or taxing jurisdiction for proper allocation of local surtaxes and distributions.

Exemption Details

Lists exempt sales with supporting certificate identifiers and reason codes to substantiate non-taxable transactions.

Payment Summary

Reconciles tax due, prior payments, credits, and balance due or overpayment for the consolidated filer.

Certification

Signed statement by an authorized officer attesting to the accuracy of the consolidated figures and completeness of schedules.

Security and compliance items to verify before eFiling

Encryption: TLS 1.2/1.3 in transit
Data at rest: AES-256 encryption
Audit trail: Comprehensive signing history
Certifications: SOC 2 Type II available
Legal framework: ESIGN and UETA compliance
HIPAA support: BAA available when required

Common penalties and risks for incorrect or late filings

Late filing penalty: State penalties and interest may apply
Underpayment interest: Interest accrues on unpaid tax balances
Audit exposure: Incomplete schedules increase audit risk
Disallowed exemptions: Unsupported exemptions can trigger assessments
Civil penalties: Significant misreporting may result in fines
Criminal risk: Fraudulent filings can have criminal consequences

Timing considerations and typical annual schedule

Confirm Indiana DOR deadlines and allow time for internal review, reconciliation, and any electronic processing windows before the state cut-off.

Annual filing deadline:

Follow the Indiana DOR’s published annual date for consolidated returns

Internal reconciliation window:

Allow 2–4 weeks for account and schedule reconciliation

Payment timing:

Submit payments by the state due date to avoid interest

Extension procedures:

Check DOR guidance for permitted filing extensions

Post-filing corrections:

Amendments may be required if totals change after filing

Key milestones from preparation to state reconciliation

Track these sequential milestones to ensure timely submission and to monitor state-side reconciliation activities after filing.

01

Data Collection

Complete gathering of transactional records and exemption certificates.

02

Internal Review

Management or tax team reviews consolidated totals and supporting schedules.

03

Submission

File the consolidated return and any payment with Indiana DOR.

04

Reconciliation Outcome

DOR processes the return and notifies of discrepancies or adjustments.

Real-world examples of consolidated filings

These short examples show how organizations approach consolidated Indiana reporting and the benefits of clear supporting schedules.

Optica Ventures — Consolidated approach

The company centralized sales data across three locations to create a single annual packet.

  • This reduced duplicate local filings and simplified reconciliation.
  • As a result, Optica reported clearer jurisdictional allocations and lowered the number of DOR inquiries during the first reconciliation cycle.

Martin Properties — Remote processing

A property management firm compiled rental and service receipts into one consolidated return.

  • They attached location breakdown schedules for each county.
  • The consolidated packet streamlined county allocations, reduced manual corrections, and improved internal control over year-end tax reporting.

Practical tips to reduce errors and processing time

Adopt consistent internal controls and documentation habits to shorten review cycles and lower audit risk.

Standardize data feeds
Automate extraction of sales data from POS and accounting systems with consistent mapping to reduce manual reconciliation and transcription errors.
Maintain exemption docs
Keep a centralized index of exemption certificates with renewal dates and attach certificate IDs to each exempt transaction for auditors.
Reconcile early
Perform interim reconciliations quarterly so annual consolidation is a summary exercise rather than a full data cleanup.
Document assumptions
Record allocation methods and any inter-company adjustments so reviewers and auditors understand how totals were derived.

eSignature platform comparison for signing and distributing Indiana tax packets

Comparison shows starting price and key features relevant to high-volume tax packet distribution and secure signing; signNow is listed first per vendor ordering requirements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently asked questions about the Indiana Annual Consolidated Sales Tax Information Return

Answers focus on common procedural and technical questions encountered when preparing, signing, and filing consolidated Indiana sales tax returns.


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