Can the TP-584 be signed electronically in New York?

Electronic signatures are generally valid under the federal ESIGN Act (15 U.S.C. ch. 96) and most states' UETA laws, but New York applies its Electronic Signatures and Records Act (NY Tech Law §301–309). Confirm county clerk acceptance and whether wet notarization or remote online notarization (RON) is required for the deed.

Where do I file the TP-584 and deed?

File the deed and TP-584 with the county clerk in the county where the property is located. Some counties accept eRecording through authorized vendors; check the local county clerk’s eRecording procedures.

Is notarization required for recordation?

Most New York county clerks require a valid notary acknowledgement on the deed. TP-584 itself is an informational return; the deed’s notarization and county recording rules determine acceptance.

What supporting documents should accompany the TP-584?

Typical attachments include the executed deed, transfer tax payment or check, exemption affidavits if claimed, and corporate resolutions when entities are parties.

What if the TP-584 contains an error after recording?

Contact the county clerk promptly. Corrective instruments or affidavits may be required and additional fees or filings could apply; consult counsel to determine the proper remedial filing.

Can signNow be used to prepare and sign a TP-584 workflow?

signNow supports PDF templates, conditional fields, audit trails, and integration with common storage systems. For legal acceptance, verify county clerk eRecording acceptance and, where HIPAA or higher-assurance identity proofing is required, ensure the chosen signNow plan and settings meet the transaction’s authentication and recordkeeping needs.

TP-584 Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

What the TP-584 Form Is and when it’s used

The TP-584 Form is New York State’s Real Property Transfer Report used when recording deeds and other conveyances. It collects grantor/grantee details, property identifiers, consideration, and applicable exemption codes so the county clerk and state can determine transfer tax liability and record the conveyance.

Why completing a correct TP-584 matters

Accurate TP-584 submission enables timely deed recording, correct calculation of state and local transfer taxes, and avoids processing delays or tax assessments by New York State. It also documents claimed exemptions and supports the county clerk’s acceptance of the instrument for recording.

Who prepares and submits the TP-584

Each participant has a specific role: preparers complete the form, signatories sign and notarize where required, and the county clerk accepts, processes, and records the deed with the TP-584 attached.

Title companies and closing agents preparing closing packages and tax calculations.
Attorneys for buyers or sellers who prepare deeds and supporting transfer documents.
Recording clerks and municipal staff who accept deeds and return recorded instruments.

Step-by-step: completing and filing the TP-584

Follow these steps in order to prepare the TP-584, attach supporting materials, and deliver to the county clerk for recording.

01

Prepare deed: Draft deed showing grantor, grantee, legal description, and signed pages.
02

Complete TP-584: Fill each field per county instructions and include exemption documentation.
03

Notarize as required: Have signers notarize the deed; TP-584 may accompany the notarized deed.
04

Submit to county clerk: Deliver deed, TP-584, and transfer tax payment to the recording office.

Key sections you’ll find on a professional TP-584

A complete TP-584 contains structured blocks corresponding to parties, property data, tax computation, exemption claims, and verifier details; reviewing them reduces follow-up requests from the clerk.

Grantor / Grantee

Names and capacities of seller and buyer as they appear on the deed; essential for title and indexing.

Property Identifiers

Street address and tax map number (SBL) or other local parcel identifier; used for county indexing.

Consideration & Tax Calculation

Declared consideration, computation of New York State and any local transfer taxes, and payment remittance information.

Exemption Details

Exemption code(s) with required supporting affidavits or instrument language to substantiate exempt status.

Recording / Return Info

County clerk box for recording data, return-to address, and any assigned recording fees or index numbers.

Signature / Notarization

Signature lines, printed names, capacities, and notary acknowledgement for the deed and any required forms.

Data elements to protect when sharing TP-584

PII: Names, addresses, and Social Security numbers

Financial Data: Consideration amounts and payment details

Legal Identifiers: Parcel tax IDs and deed reference numbers

Signatures: Handwritten or electronic signature images

Notary Records: Notary acknowledgements and journals

Supporting Docs: Purchase agreements, affidavits, and exemption proofs

Consequences of incorrect or missing TP-584 information

Recording Delay: Deed may be refused or delayed by the county clerk

Tax Assessment: State may assess unpaid transfer tax and interest

Exemption Rejection: Improperly documented exemptions can be denied

Title Issues: Indexing errors can affect title searches

Notary Noncompliance: Missing or invalid notary acknowledgement may void recording

Legal Exposure: Mismatches can trigger audits or litigation

Typical preparation errors to avoid

Mismatched names between deed and TP-584 leading to indexing rejection
Incorrect or omitted parcel/SBL number causing processing delays
Using an incorrect exemption code without supporting affidavit
Failing to include return-to address or required payment instrument details

How to configure a digital TP-584 workflow

Set up a repeatable eFiling workflow so each closing uses consistent fields, required attachments, and authentication checks.

Field	Configuration
Template	Create a reusable TP-584 template with locked legal description fields
Required Attachments	Enforce deed PDF and exemption affidavits before send
Signer Authentication	Use email + SMS or advanced authentication for corporate signers
Return Routing	Automatically route signed copies to title company and county contact

Digital signing and eSubmission: platform essentials

Ensure the platform captures tamper-evident audit trails and stores completed records securely in compliance with applicable retention rules.

File Formats: PDF and DOCX accepted for template creation
Integrations: Connectors for Microsoft 365, Google Workspace, and NetSuite reduce manual steps
Authentication: Email, SMS, or advanced methods (KBA/ID proofing) for higher-assurance signers

Where to file and how the TP-584 flows through closing

This shows the typical path from preparation to recording and returned recorded documents.

Prepare: Complete deed, TP-584, and supporting affidavits before closing
Sign: Signer executes deed and any required forms in presence of notary
Deliver: Submit deed, TP-584, and payment to county clerk or eRecording vendor
Record & Return: County clerk records deed, stamps TP-584, and returns recorded copy

Selected eSignature vendor comparison for TP-584 workflows

Vendor pricing and capabilities vary; this comparison focuses on starting price, trials, bulk send, audit trail, HIPAA compliance, and envelope caps to inform platform selection for high-volume conveyance workflows.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	Yes	Yes	Yes	Yes
Bulk Send	Yes (Business Premium)	Yes	Yes	Yes	Yes
Audit Trail	Yes	Yes	Yes	Yes	Yes
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

TP-584 Frequently asked questions and troubleshooting

Answers to common TP-584 questions about filing location, e-signature acceptability, notarization, and supporting documentation.

Need help? Contact support

Can the TP-584 be signed electronically in New York?
Electronic signatures are generally valid under the federal ESIGN Act (15 U.S.C. ch. 96) and most states' UETA laws, but New York applies its Electronic Signatures and Records Act (NY Tech Law §301–309). Confirm county clerk acceptance and whether wet notarization or remote online notarization (RON) is required for the deed.
Where do I file the TP-584 and deed?
File the deed and TP-584 with the county clerk in the county where the property is located. Some counties accept eRecording through authorized vendors; check the local county clerk’s eRecording procedures.
Is notarization required for recordation?
Most New York county clerks require a valid notary acknowledgement on the deed. TP-584 itself is an informational return; the deed’s notarization and county recording rules determine acceptance.
What supporting documents should accompany the TP-584?
Typical attachments include the executed deed, transfer tax payment or check, exemption affidavits if claimed, and corporate resolutions when entities are parties.
What if the TP-584 contains an error after recording?
Contact the county clerk promptly. Corrective instruments or affidavits may be required and additional fees or filings could apply; consult counsel to determine the proper remedial filing.
Can signNow be used to prepare and sign a TP-584 workflow?
signNow supports PDF templates, conditional fields, audit trails, and integration with common storage systems. For legal acceptance, verify county clerk eRecording acceptance and, where HIPAA or higher-assurance identity proofing is required, ensure the chosen signNow plan and settings meet the transaction’s authentication and recordkeeping needs.

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