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New Jersey Certificate Application Form

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Certificate of Public Convenience & Necessity Application Checklist

Name:

1. Application completed and notarized. Questions 8-19 must be answered by both corporations and LLC.

2. Experience per question 30 of application.

3. Copy of N.J.S.A. 13:1E-126 et seq. (A-901) approval. Please note that both NJDEP and the Division of Law A-901 Unit must be notified prior to any changes in ownership, including change of address, owners, officers, directors and key employees.

4. Itemized list of equipment per question 31 of application. Applicant may apply for Certificate of Public Convenience and Necessity before he/she possesses equipment.

5. For a corporation attach copy of FILED Certificate of Incorporation.

5a. If not incorporated under laws of the State of New Jersey furnish copy of authority to do business in New Jersey and copy of corporate charter.

5b. For Limited Liability Company FILED "Certificate of Formation".

5c. If applicable, FILED copy of registration of FICTITIOUS/ALTERNATE name.

5d. For proprietorship registration of trade name.

6. Tariff.

7. Statement of financial condition.

8. Proof of Insurance, see item 4.

9. Keep copy of entire application.

For Solid Waste Facility Certificate (landfills, incinerators, transfer stations) only:

10. Solid Waste Facility Permit (contact Tom Byrne for more information (609) 984-6812).

11. Facility must be included in the county's solid waste management plan.

UNLESS A-901 HAS BEEN APPROVED, AND THE APPLICATION IS ADMINISTRATIVELY COMPLETE, YOUR APPLICATION FOR A CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY WILL BE RETURNED.

NOTE: Do not include a payment with this application! The Department of Treasury will send a bill equivalent to one quarter (1/4) of one percent of a company's estimated gross operating revenue.

Mail entire application to:

NJ Department of Environmental Protection
Compliance and Enforcement
Office of Local Environmental Management
Mail Code 09-01A, P.O. Box 420
Trenton, New Jersey 08625-0420

Any questions please call Suzanne Conway (609) 633-1389, Michael DeTalvo (609) 984-6825 or fax (609)292-3991.


Application for Certificate of Public Convenience and Necessity for Solid Waste Collection and/or Disposal

Pursuant to R.S. Title 48:13A-1 et seq., the undersigned hereby makes application for certificate(s) of public convenience and necessity as indicated below and certified, under oath, to the correctness of the following information:

Mark with "X" Nature of Application and Type of Certificate(s) applied for:

Furnish a detailed description of the proposed operation of the applicant's business plan. (Attach additional sheets as necessary.)

Question 1-7 Must be Answered by All Applicants

1. Applicant (print name, address & zip code) as it appears on Applicant's A-901 approval.

2. Trade name, if any, under which business is to be conducted

3. The address of each office in New Jersey from which the business is to be conducted: (List each office and business telephone number.) (Attach additional sheets if necessary.)

4. If the applicant is a proprietorship, give the name, address and date of birth of the proprietor.

Questions 8 - 19 Must be Answered by Corporations & Limited Liability Companies

4a. If applicant is a partnership, give the names, addresses, dates of birth of all partners. Attach copy of partnership agreement(s).

4b. If applicant is any other type of business association (other than a corporation or limited liability corporation), state nature of such association and names, addresses, dates of birth of all principals. (Attach additional sheets if necessary.)

5. List the names, addresses, dates of birth, and titles of those individuals having actual administrative responsibility. (Attach additional sheets if necessary.)

6. If the business is to be conducted at more than one location in this State, provide the name and address of the individual in charge of each such location. (Attach additional sheets if necessary.)

7. Designate the agent in New Jersey upon whom notice process and orders of the Department of Environmental Protection may be served. Furnish the address, zip code and telephone number of such agent. If applicant is out of state, include agent's acceptance of designation by affidavit.

8. Corporate Name of Applicant or LLC:

9. Address of Principal Office:

10. Date Incorporated or Organized:

10a. Under laws of what state?

11. Furnish a copy of the Certificate of Incorporation or Certificate of Formation as filed with the New Jersey Secretary of State.

11a. If not incorporated under laws of the State of New Jersey, furnish copy of authority to do business in New Jersey. (Attach copy of corporate charter.)

11b. If you are a sole proprietor using a trade name, you must register at the County Clerk's office in the county your business is located.

11c. Provide a copy of "Registration of doing business as name or trade name".

11d. If your business is a corporation, a limited liability company or a limited liability partnership, you must register the business with the New Jersey Division of Commercial Recording. Provide a copy of your "State of New Jersey Business Registration" certificate.

11e. All businesses must register for Tax and Employer purposes with the New Jersey Division of Revenue.

12. Provide name and address of Registered or Authorized Agent in New Jersey (as filed with the New Jersey Secretary of State) upon whom process in any proceeding against applicant or proceedings in any court of this State or in the United States District Court for the District of New Jersey, may be served.

13. Provide address of Registered Office in New Jersey

14. List names, addresses, dates of birth of all officers of applicant corporation and office held by each. (Attach additional sheets if necessary.)

15. List names, addresses, dates of birth of all members of the Board of Directors of the applicant corporation. (Attach additional sheets if necessary.)

16. List names, addresses, dates of birth and percent of stock ownership of all stockholders holding five or more percent of the issued and outstanding stock of the applicant corporation. If any stockholder is another corporation, attach rider giving answers to Questions 8 through 19 with respect to each such corporation. (Attach additional sheets if necessary.)

17. Has any corporation, partnership, association or individual other than the stockholders herein set forth any beneficial interest, directly or indirectly, in the stock held by said stockholders?

18. Has any stockholder of the applicant corporation any beneficial interest, directly or indirectly, in the stock of any other stockholder of the applicant corporation?

19. Does the individual signing this application on behalf of said corporation know, or have any reason whatsoever to believe or suspect that any of the officers or directors of said corporation, or any holder, directly or indirectly, by any device or subterfuge whatsoever of more than five percent in beneficial interest of the capital stock of said corporation would fail to qualify as an individual applicant for a certificate hereby applied for in any respect?

Questions 20 - 24 Inclusive Must be Answered by All Applicants

20. Has any individual, partnership, corporation or association, other than the applicant, any interest directly or indirectly, in the certificate applied for or in the business to be conducted under said certificate?

21. Has the applicant agreed to permit any person to receive, or agreed to pay to any employee or other person all or any portion or percentage of the gross or net profits or income derived from the business to be conducted under the certificate applied for?

22. Has the applicant, any person mentioned in Question 5, any employee, or any other person having a beneficial interest ever been convicted of any crime?

23. Has the applicant or any person mentioned in this application ever had any interest, directly or indirectly, in any application for a Solid Waste Collection and/or Disposal Certificate of Public Convenience and Necessity in New Jersey which was denied?

24. Has the applicant or any person mentioned in this application having a beneficial interest ever had interest in any Solid Waste Collection and/or Disposal Certificate in New Jersey or any other state which was surrendered, suspended, revoked or canceled?

Questions 25 - 29 Must be Answered by Solid Waste Disposal Operators

25. Provide the schedule of rates charged to solid waste collectors for disposal at the disposal site. Furnish four copies of tariff in accordance with N.J.A.C. 14:11-7.

26. Provide in detail, any preference given to any solid waste collectors as to time, place or price.

27. Provide the method of disposal used at the disposal site.

28. If a sanitary landfill is operated, provide the capacity.

29. Are you also engaged in the business of solid waste collection?

Requirements Which Must be Satisfied by All Applicants

30. For those persons listed in questions five and six, indicate specific prior experience and education or training in relation to the collection and/or disposal of solid waste.

31. Itemize all equipment including motor vehicles which will be owned and used by applicant for collection and/or disposal of solid waste.

32. Furnish a copy of Certificate of Insurance coverage on all equipment (if applicant has vehicle).

32a. Motor carriers operating commercial motor vehicles in interstate transportation must have at least the minimum amount of insurance required by law.

32b. If applicable provide USDOT Number

33. Applicant must attach a Statement of Financial Condition to include balance sheets and income statement for the end of the most recent one-year period of operations of applicant's business or pro forma statements (12 month basis) for new operations.

34. Applicant must attach a copy of their A-901 Approval Letter as issued by the New Jersey Department of Environmental Protection.

35. If the applicant is engaged in business and presently charging rates, attach a copy of a tariff required by N.J.A.C. 7:26H-4. If the rates charged are embodied in a contract, attach a copy of each such contract.

36. If applicant is new business, attach a copy of a tariff required by N.J.A.C. 7:26H-4 showing rates proposed to be charged.

37. Applicant must attach a description of his/her experience, training, or education in the solid waste collection and/or solid waste disposal industry together with all supporting data.

NOTE: In answering 25 or 36, the schedule of rates must include all factors and variables which enter into the determination of rates to be charged including density of areas served, type of service rendered, frequency of collection, etc. In this regard the schedule is to include what service is rendered for the amount charged. This must be done for each rate.

Verification

The undersigned files this application as

(Indicate relationship to applicant)

and states that, in such capacity, he is qualified and authorized to file and verify such documents; that he has carefully examined all the statements and matters contained in the application; and that all such statements made and matters set forth are true and correct to the best of his knowledge, information, and belief.

Signature

Print Name

Date

State of )

County of )

Subscribed and sworn to before me

this day of 20

Signature of Officer Authorized to Administer Oaths

Signature of Applicant


Statement of Financial Condition

Applicant must attach a statement of financial condition to include balance sheet and income statements or pro forma statements (12 month basis for new operations).

Company:

Estimated Gross Operating Revenue derived from NJ Solid Waste for one year:

Cash

Account Receivable

Equipment

Description
Current Value

Other Assets

Total Assets

Liabilities

Total Liabilities

Equity

Assets less Liabilities = Balance


Solid Waste Collection Tariff

Company:

Company President/Owner:

Contact Person:

Telephone Cell phone

Fax:

Registered Agent:

Territory Served

Hours of operation:

The collection will not pick-up waste on the following holidays:

Billing and payment procedures:

List type of service, capacity of truck or container, price and whether dumping fee is included in price

Signature of Applicant

Date

Enter text✕

What the New Jersey Certificate Application Form Is and when it's used

The New Jersey Certificate Application Form is the official document used to request an issued certificate from a New Jersey state office or agency. It typically records applicant identity, the certificate type requested, and any statutory declarations required by state law. Common uses include business registration certificates, eligibility or qualification confirmations, and certificates needed to satisfy licensing or regulatory requirements. The form creates a public or agency record once accepted and may trigger fee, notarization, or supporting-document requirements specific to the certificate type and the issuing division.

Why an accurate certificate application matters

Completing the New Jersey Certificate Application Form correctly reduces processing delays, prevents rejections, and ensures the certificate establishes the legal status or entitlement it is meant to confirm. Accurate submissions also lower the risk of penalties, reduce administrative overhead, and make subsequent transactions—such as licensing, contracting, or filings—more straightforward for both applicants and reviewers.

Why an accurate certificate application matters

Typical users of the New Jersey Certificate Application Form

The form is used by a range of people and organizations when a state-issued certificate is required.

  • Business owners and managers seeking registration, authority, or compliance certificates for New Jersey operations.
  • Attorneys and registered agents filing on behalf of clients in corporate, licensing, or regulatory matters.
  • Government employees and compliance officers verifying eligibility, issuing certificates, or maintaining public records.

Identify the role you represent before completing the form to select correct fields, supporting documents, and signature authority.

Who may sign and certify the application

Authorized Representative

An individual with delegated authority (owner, officer, partner) may sign the application. Ensure their title and authority are listed exactly as recorded with the entity; mismatches can cause rejection or require supplemental documentation.

Registered Agent / Attorney

A registered agent or attorney may submit and sign when authorized in writing. Maintain a notarized or written authorization on file; agencies frequently request proof of representation during review.

Step-by-step: completing the application

Follow this simple sequence to prepare, verify, and submit the New Jersey Certificate Application Form with supporting materials.

  • 01
    Gather Documents: Collect IDs, entity records, and attachments referenced on the form.
  • 02
    Complete Fields: Enter information carefully; use MM/DD/YYYY for dates.
  • 03
    Sign and Notarize: Have the authorized signer sign; obtain notarization if required.
  • 04
    Submit and Track: File with the designated agency and keep confirmation and copies.

How to set up an online completion workflow

Configure a digital workflow that mirrors the paper process and preserves required evidentiary data for the record.

Field Configuration
Template Create an uneditable template with required fields locked.
Conditional Fields Show or hide fields by certificate type to reduce signer errors.
Authentication Enable email or SMS codes to attribute signatures reliably.
Retention Archive completed PDFs and audit logs in a secure repository.

Where to submit once the form is complete

Know the correct recipient and delivery method for your certificate application to prevent misrouting or delays.

  • State Agency: Submit to the issuing New Jersey office listed on the form by mail or electronic portal.
  • County Office: If the certificate is issued locally, file with the county clerk or recorder as instructed.
  • Registered Agent: For business filings, registered agents receive notices and may accept filings on behalf of an entity.
  • Third-Party Filers: Use authorized third-party filing services only when permitted and when they provide proof of filing.

Technical formats and integration notes for digital filing

Digital submission workflows perform best when file formats and integrations are compatible with the receiving agency.

  • Supported Formats: Use PDF or DOCX per agency guidance; flattened PDFs preserve signatures.
  • Integrations: Connectors for Google Workspace, Microsoft 365, Salesforce streamline uploads.
  • Authentication: Use 2FA or SMS to strengthen signer attribution.

Confirm the agency's accepted file types and integration endpoints before sending to ensure the file is processed without conversion errors.

Typical eSignature vendor cost and capability comparison

This high-level comparison highlights starting prices and selected capabilities for commonly used eSignature platforms; signNow is listed first per standard comparison practice.

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Bulk Send Yes (Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Essential components of a professional New Jersey certificate application

A complete application addresses identity, authority, purpose, and verification to reduce risk and speed agency acceptance.

Applicant Details

Provide full legal names, business entity identifiers, and contact information as recorded with the state to ensure records match agency databases and to avoid follow-up requests.

Certificate Type

Specify the exact certificate requested and include any statutory reference or form code so agency staff can route and process the application correctly without interpretation.

Payment Information

Include the correct fee payment method and amount; note expedited processing options and ensure payment details match the form to prevent rejection.

Supporting Documents

Attach certified formation documents, prior certificates, or identification as required. Missing or uncertified documents commonly cause delays or denials.

Signatures and Notary

Have the authorized signer complete the signature block and obtain notarization or remote online notarization if the form or statute requires it.

Certification Language

Include any required statutory statements or attestations verbatim; altering prescribed certification language can invalidate the submission.

Practical tips to avoid delays and rework

These best practices reduce the most common processing issues and protect the legal effect of the certificate once issued.

Verify Names and IDs
Cross-check all names and entity identifiers with official records; inconsistent spelling or omitted suffixes (LLC, Inc.) often triggers additional verification steps.
Confirm Fee Amounts
Check agency fee schedules and include correct payment method. Overpayments may be refunded slowly; underpayments result in returned applications.
Use Agency Templates
When available, use the issuing office's official template or portal to avoid formatting rejections and ensure required fields are captured correctly.
Keep Audit Copies
Retain signed PDFs, submission receipts, and any audit trails that demonstrate who signed, when, and how the document was transmitted.

Common mistakes that cause rejections

  • Leaving required attachments off the submission is common and typically results in an administrative return or request for supplemental documentation, adding weeks to processing time.
  • Entering abbreviations or nicknames instead of legal entity names leads to mismatches in agency records and can require corrected filings or sworn affidavits.
  • Failing to notarize when required—or using an in-person notarization where the agency accepts only remote online notary procedures—will often void the application.
  • Submitting inconsistent payment information or an incorrect fee selection causes an application to be rejected or held until the balance is resolved.

Penalties and risks from incorrect or late filings

Processing Delay: Application returned for correction
Administrative Fee: Extra charges for reprocessing
Denial: Certificate not issued
Legal Exposure: Contractual or regulatory noncompliance
Record Inaccuracy: Public records reflect wrong data
Tax Withholding: Backup withholding may be triggered

Timing expectations and typical deadlines

Estimate processing timelines and calendar critical dates to prevent statutory or operational gaps when a certificate is required.

Standard Processing Time:

Agency processing often takes 5–15 business days depending on volume and method.

Expedited Options:

Some agencies offer expedited processing for an additional fee; check form instructions.

Effective Date:

Specified on the form; may be immediate or a future date selected by the applicant.

Renewal or Reissue:

Certificates may require periodic renewal; note expiration requirements on issuance.

Record Retention:

Keep filing receipts and a certified copy indefinitely or per retention guidance.

Real customer examples of online certificate workflows

These examples show how organizations use digital workflows and eSignatures to complete certificate processes while preserving compliance evidence.

Tim Martin — Martin Properties

A real estate founder describing digital execution for property paperwork

  • He emphasized mobile signing for field staff.
  • "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

John Butler — Fertility Centers of Illinois

A healthcare operations leader noting compliance and flexibility

  • He focused on secure signature capture across formats.
  • "The airSlate SignNow team has been exceptional, responsive, the API has been great, and we're extremely happy that we chose airSlate SignNow as a company."

Frequently asked questions about the New Jersey Certificate Application Form

Answers to common questions about preparation, submission, notarization, eSigning, and what to do if the application is rejected.


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