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Non-Award Employment Agreement

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NON-AWARD EMPLOYMENT AGREEMENT

Parties and Effective Date

This Non-Award Employment Agreement (the Agreement) is entered into as of by and between Company Name: (the Company) and Employee: .

Personal Information

Position Information

Employment History (Most Recent)

Dates Employed: From To

Employment History (Previous)

Dates Employed: From To

Education

References

Material Terms and Conditions

1. Employment Status. Employee shall be employed in the position specified above and shall perform duties commensurate with that position. Employment is subject to the At-Will Employment provision set forth below.

2. Non-Award Provision. Employee acknowledges and agrees that, unless expressly granted in a separate written award agreement signed by an authorized officer of the Company, Employee is not eligible to receive equity awards, stock options, discretionary long-term incentive awards, or any other form of equity-based compensation or performance award (collectively, Awards). Any Awards granted contrary to this Agreement shall be void unless approved in a written instrument executed by the Company's Chief Executive Officer or Chief Human Resources Officer.

3. Compensation and Benefits. Employee's salary will be as set forth above and subject to standard payroll deductions and tax withholdings. Employee may be eligible for benefits in accordance with Company policies; eligibility, terms and continuation of benefits are governed by the applicable plan documents and Company policies and are subject to change.

4. Confidential Information and Trade Secrets. Employee shall hold in strict confidence and not use or disclose any Confidential Information of the Company except as required in the course of employment. Confidential Information includes but is not limited to business plans, customer lists, pricing, processes, formulas, designs, software, and other proprietary information. This obligation survives termination of employment.

5. Inventions and Work Product. Employee agrees to promptly disclose and assign to the Company all inventions, discoveries, improvements, and works of authorship developed during employment that relate to the Company's business or were created using Company resources. Employee will execute assignments and take such further actions as reasonably required to effectuate the foregoing.

6. Non-Solicitation. During employment and for a period of twelve (12) months following separation, Employee will not solicit the Company's employees or active customers for purposes competitive with the Company. Remedies for breach include injunctive relief and damages.

7. Termination. Either party may terminate the employment relationship at any time, with or without cause, subject to any applicable notice or severance provisions set forth in a separate written agreement. Termination does not relieve Employee of obligations regarding confidentiality, inventions, or return of Company property.

8. Return of Property. Upon termination, Employee will immediately return all Company property, including documents, equipment and electronic devices, and will certify in writing that all such property has been returned.

9. Compliance with Policies. Employee agrees to comply with all lawful Company policies and procedures, including those addressing conflicts of interest, data protection, and workplace conduct.

10. Taxes; Withholding. Employee is responsible for all taxes on compensation and benefits. The Company may withhold from payments any amounts required by law.

11. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the state of , without regard to its conflicts of law rules.

12. Severability. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

13. Entire Agreement. This Agreement, together with any written offer letter or separate executed award agreement, constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes all prior agreements and understandings, whether written or oral.

Legal Disclosures and Authorizations

At-Will Employment Statement: Employee acknowledges that employment with the Company is at-will, meaning either Employee or Company may terminate the employment relationship at any time, with or without cause or advance notice, except as otherwise provided in a written agreement signed by both parties.

Equal Opportunity Statement: The Company is an equal opportunity employer. Decisions regarding hiring, promotion, compensation and other terms of employment are made without regard to race, color, religion, sex, national origin, age, disability, genetic information, or any other protected characteristic under applicable law.

By checking the box below, Employee authorizes the Company to contact prior employers and references, and to obtain background checks, verification of education and employment, and other information relevant to the hiring decision. Employee further certifies that all information provided in this Agreement and any attachments is true, complete, and accurate to the best of Employee's knowledge.

I authorize background checks and contact with prior employers and references

Applicant Certification

I certify that all information provided in this document and any attachments is true, complete and correct. I understand that any misrepresentation, omission or falsification may result in denial of employment or, if employed, disciplinary action up to and including termination. I understand and accept the Non-Award provision of this Agreement and that any deviation from the non-award status must be in a signed written award agreement.

Company Name (Printed):

By:

Date:

Employee Name (Printed):

By:

Date:

Enter text✕

What the Non-Award Employment Agreement Is

A Non-Award Employment Agreement is a written contract that documents the employment relationship when compensation is not tied to a grant, prize, award, or stipend. It sets out core terms—position, duties, compensation, benefits eligibility, intellectual property, confidentiality, and termination—so both parties understand expectations and legal obligations. The agreement can be executed on paper or electronically where permitted; federal ESIGN rules (15 U.S.C. ch. 96) and state UETA statutes generally validate electronic execution for commercial employment contracts, subject to limited statutory exceptions.

Why a Formal Non-Award Employment Agreement Matters

A written agreement reduces ambiguity about pay, scope, IP ownership, and termination, lowering the risk of wage-and-hour disputes and post-employment claims.

Why a Formal Non-Award Employment Agreement Matters

Who Typically Prepares and Signs This Agreement

Employers, hiring managers, HR teams, and independent contractors use this agreement to record employment terms when the role is not award-funded.

  • Employers and HR teams drafting consistent role terms and benefit eligibility.
  • Hiring managers finalizing start dates, salary, and reporting relationships.
  • Employees reviewing duties, noncompetition, and intellectual property assignment clauses.

Signers include authorized employer representatives and the employee; counsel or HR may review before execution in higher-risk roles.

Step-by-step: Completing the Agreement

Follow these ordered steps to prepare, review, and sign a compliant Non-Award Employment Agreement.

  • 01
    Prepare: Draft all material terms and attach job description.
  • 02
    Review: Have HR or counsel verify compliance and benefits language.
  • 03
    Sign: Obtain signatures from authorized representative and employee.
  • 04
    Store: Save executed copy in personnel and secure records.

Core clauses to include in a professional agreement

A complete Non-Award Employment Agreement balances operational detail with enforceable legal language; include these essential sections.

Employment Terms

Definition of employment status (at-will or fixed-term), start date, and position scope to clarify duration and grounds for termination.

Compensation

Base pay, bonuses, commission formulas, pay schedule, and payroll deductions so wage records match contractual terms.

Benefits and Leave

Eligibility for health insurance, retirement plans, PTO, and statutory leaves; tie benefits to applicable plan documents and enrollment deadlines.

Confidentiality and IP

Nondisclosure obligations, inventions assignment, and ownership of work product, with clear definitions and survival clauses.

Restrictive Covenants

Noncompetition, nonsolicitation, and non-disclosure clauses tailored to state law and reasonableness limits to improve enforceability.

Termination and Severance

Grounds for termination, notice requirements, final pay timing, and any severance or release conditions.

Essential information the form must capture

Employee Name: Full legal name
Employer Name: Legal entity name
Start Date: MM/DD/YYYY
Compensation: Salary or hourly rate
Duties: Summary of role
Signatures: Printed name, signature, date

How to configure the online signing workflow

Set authentication, fields, and routing to match your privacy, audit, and operational requirements.

Field Configuration
Authentication Method Email link | optional SMS code
Required Fields Signature, date, printed name
Signing Order Sequential or parallel routing
Audit Trail IP, timestamp, action log

Digital signing and file-format considerations

Choose a platform that supports common formats, secure authentication, and vendor integrations for HR systems.

  • File formats: PDF, DOCX supported
  • Integrations: HRIS, payroll, and storage connectors
  • Authentication: Email, SMS, or advanced 2FA

Routing the agreement: sender to signed record

A typical e-signing flow reduces turnaround and preserves an audit trail for the agreement.

  • Upload: Sender uploads the agreement PDF or DOCX.
  • Place fields: Add signature, date, and initial fields in relevant locations.
  • Send: Deliver via email link or direct invite to signer.
  • Record: Platform stores signed copy and audit certificate.

Common timing and deadline checkpoints

Track these typical dates to ensure compliance with benefits, payroll, and onboarding requirements.

Offer Acceptance Deadline:

Typically set by the employer to secure the hire

Start Date:

Date employment and payroll responsibilities begin

Benefits Enrollment Window:

Often 30–60 days from start date; check plan documents

Probationary Review:

Common at 30, 60, or 90 days depending on policy

Record Retention Start:

Retention begins on execution or last effective date

Key milestones from offer to stored record

Follow these sequential milestones to move a candidate to an active employee with a retained agreement.

01

Offer Issued

Formalize compensation and start date in writing

02

Agreement Signed

Collect signatures from both parties and date

03

Onboarding Completed

Complete I-9, tax forms, and benefits enrollment

04

Archive Record

Store executed agreement in HR file and system

Common mistakes to avoid when preparing the agreement

  • Leaving compensation terms vague or open-ended increases risk of wage disputes and misinterpretation.
  • Using overly broad IP assignment language without compensation or scope can create litigation risk in some jurisdictions.
  • Failing to align the agreement with internal payroll and benefits records causes processing errors and compliance issues.
  • Relying on handwritten or inconsistent signatures across systems can weaken evidence of executed terms in disputes.

Principal legal risks if the agreement is incorrect

Misclassification: Risk of wage-and-hour penalties
Late Final Pay: State penalty exposure for delayed wages
Benefits Disputes: Claims over eligibility or enrollment timing
IP Ownership: Unclear assignment risks lost rights
Confidentiality Breach: Exposure for unauthorized disclosures
Unenforceable Covenant: Overbroad restrictions may be voided

Practical scenarios showing how agreements are used

Two brief, realistic examples illustrate typical uses and outcomes for Non-Award Employment Agreements.

Small Business Hire

A startup formalizes salary and IP assignment before the first day

  • short probation of 90 days included
  • clear terms helped avoid a later dispute about ownership of a codebase developed during employment, enabling a clean separation when the employee left.

Healthcare Clinic

A clinic adds HIPAA and confidentiality addenda to its employment agreements

  • background check consent required
  • retaining the signed agreement and audit trail resolved a billing dispute and protected patient data handling obligations.

Practical tips to complete the agreement accurately

Follow these practical controls to reduce errors, speed onboarding, and preserve enforceability.

Standardize templates
Use a single vetted template for each job tier; avoid ad-hoc clause edits that create inconsistent obligations across employees.
Align HR records
Ensure payroll, benefits, and personnel systems mirror contract terms to prevent administrative conflicts or wage errors.
Limit restrictive covenants
Draft noncompete and nonsolicitation language narrowly and with geographic/time limits to improve enforceability under state law.
Preserve audit evidence
Capture signer identity, timestamp, and IP for electronic signatures to document consent and attribution under ESIGN/UETA.

eSignature vendor comparison for executing employment agreements

Side-by-side pricing and capability snapshot. signNow is listed first; confirm plan details with each vendor before procurement decisions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (plan-dependent) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently asked questions and quick answers

Answers to common questions about execution, e-signature legality, notarization, and post-signature changes for employment agreements.


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