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Notice of Non-Responsibility

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NOTICE OF NON-RESPONSIBILITY

Prepared by, recording requested by

and return to:

Name:

Company:

Address:

City:

State: Zip:

Phone:

Fax:

Above this Line for Official Use Only

NOTICE OF NON-RESPONSIBILITY—Corporation or LLC

(Colorado Revised Statute §38-22-105(2))

Notice is hereby given that as

(title) of a

business entity, whose address is

, Colorado,

having obtained notice of erection, construction, alteration, repair, or other improvement

on the property located at hereby

notices all parties engaged in performing labor, or providing materials or laborers, that

any interest held by in said property will not be subject

to a lien for said erection, construction, alteration, removal, addition, repair, or other

improvement.

This the day of , 20

Attest:

Secretary

Company Name

Signature of President

Type or Print Name

Notice of Non-Responsibility

STATE OF COLORADO

COUNTY OF

The foregoing instrument was acknowledged before me this day of

, 20 by (name of officer or

agent, title of officer or agent) of (name of corporation

or LLC acknowledging) a business entity, on behalf of the company.

Notary Public

Printed Name:

My Commission Expires:

Certificate of Delivery

I, hereby certify that I have

delivered this day a true and correct copy of the foregoing to

by:

Personal Service

So certified this day of , 20

Signature

CO § 38-22-105(2)

Notice of Non-Responsibility

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What the Notice of Non-Responsibility Is and when it applies

A Notice of Non-Responsibility is a written declaration used by property owners or lessees to assert they will not be financially responsible for specified work, materials, or improvements performed on a property by another party. Typically posted or served before or shortly after improvements begin, the notice alerts contractors, suppliers, and lien claimants that the named owner did not request or authorize the work. States vary on the name, form, service method, and filing requirements for this instrument; users should confirm local procedural rules before relying on a notice to protect against mechanic’s liens or similar encumbrances.

Why filing or posting this notice matters

A properly prepared Notice of Non-Responsibility helps limit an owner's exposure to mechanic’s liens and related claims by giving notice to potential claimants that the owner did not consent to or contract for the work.

Why filing or posting this notice matters

Who commonly files a Notice of Non-Responsibility

Several parties use this notice to protect property interests; the list below outlines typical filers and their reasons.

  • Property owners seeking to disclaim responsibility for unauthorized improvements or tenant-initiated work
  • Commercial tenants who did not authorize a contractor but whose leased premises were altered
  • Title companies or lenders protecting encumbered collateral from third-party claims

Representative signer roles

Property Owner

An individual or entity that holds legal title to the parcel. The owner signs to declare non-responsibility when unauthorized work occurs or when a tenant independently engages contractors. The owner should confirm identity, property description, and method of service to ensure the notice is effective under local law.

Authorized Agent

A manager, property manager, or attorney-in-fact acting under written authority. Agents must show authority to sign (power of attorney or corporate resolution). Improperly authorized signatures can invalidate the notice and expose the principal to unintended liability or challenge.

Required information to include on the notice

Property Description: Street address and legal description
Owner Name: Full legal name of owner
Contractor Name: Contractor or claimant identity
Work Description: Brief description of work
Date Posted: MM/DD/YYYY posting date
Signature: Printed name, signature, title

Step-by-step: completing a Notice of Non-Responsibility

Follow these core steps to prepare, serve, and record a notice that reflects the facts and complies with local procedural requirements.

  • 01
    Gather facts: Confirm ownership, tenant status, and work details
  • 02
    Draft notice: Enter property description, owner, and work description
  • 03
    Authenticate signature: Sign in presence of required witnesses or notary
  • 04
    Serve and record: Post, deliver, or file per state and county rules

Typical delivery and filing flow

Notices follow a short, repeatable workflow: prepare the document, obtain required acknowledgment, give formal notice, and retain proof of service or recording.

  • Prepare: Complete the notice with accurate property and party data
  • Acknowledge: Notarize or witness the signature if required
  • Deliver: Post at property or serve contractors and suppliers
  • Record: File with county recorder when statute requires

Core elements professional notices include

A complete notice combines clear factual statements with verifiable service and recording steps so claimants can be put on notice and courts can assess its validity.

Clear Ownership

State the owner’s full legal name and capacity to make the declaration to avoid identity disputes in later lien challenges.

Precise Location

Provide a precise street address and, when available, a legal or assessor’s parcel number to ensure the notice attaches to the correct property record.

Work Description

Concise description of the work or materials at issue so potential claimants can determine whether the notice applies to their actions.

Method of Service

Identify how notice was provided — posting, certified mail, personal service — and retain proof (affidavit, delivery receipt).

Acknowledgment

Include notarization or witness lines if jurisdiction requires such authentication to support later enforcement or recording.

Retention Instructions

State record-keeping expectations and retain supporting documentation to defend the notice if contested.

Configuring an online notice workflow

When managing notices digitally, set standard fields, authentication, and retention so each filing remains consistent and defensible.

Workflow Field Settings for eFiling Configuration
Document Template Create a locked template with mandatory fields
Signer Authentication Require signer verification or notarization per jurisdiction
Audit Trail Capture timestamps, IP, and signer actions
Storage & Retention Retain original and audit for the statutory period

Technical options for delivering and storing notices

Use a combination of electronic and physical proof where statutes or local practice require notice by posting, service, or recorder filing.

  • Email and Links: Use verified emails with delivery receipts
  • Physical Posting: Photograph posting location and preserve time-stamped image
  • County Recording: Upload recorded instrument and retain filing receipt

How a Notice of Non-Responsibility compares with a lien waiver

Compare how the two instruments function: a notice alerts claimants to non-responsibility, while a lien waiver typically releases lien rights in exchange for payment.

Document Type Comparison for Notices and Waivers Notice of Non-Responsibility Lien Waiver
Purpose limit owner liability release lien rights
Filed With county or served parties contractor or owner records
Typical Timing before or immediately after work begins upon payment or progress
Notarization often required rarely required

Time-sensitive steps and typical deadlines

While precise statutory deadlines vary, the following actions are commonly time-sensitive when using a notice to affect lien rights or title search outcomes.

Post Before Work:

Post notice at the property before or immediately after unauthorized work begins

Serve Claimants Promptly:

Deliver notice to contractors and suppliers as soon as practicable

File with Recorder:

File with county recorder when statute requires to affect title or claims

Preserve Evidence:

Keep proof of posting, delivery receipts, and photographs without delay

Respond to Challenges:

Address any contractor or lien dispute within the state’s procedural window

Key milestones from preparation to final record

A milestone timeline clarifies when to act and what proof to gather to maximize the notice’s protective effect.

01

Draft Notice

Prepare the document with precise facts and required fields

02

Obtain Acknowledgment

Sign before a notary or required witnesses per jurisdiction

03

Serve or Post

Provide physical posting or service and document delivery proof

04

Record and Retain

File with recorder if necessary and retain supporting records

Common preparation and execution mistakes to avoid

  • Using an incomplete legal description that misidentifies the property and invites a successful challenge
  • Failing to obtain required notarization or witness signatures, which can render the notice ineffective
  • Posting or serving the notice after too long a delay, missing the procedural window for protection
  • Relying on informal delivery without preserving proof of service, such as certified mail receipts or photographs

Risks if a notice is prepared or served incorrectly

Loss of Protection: Notice may be ineffective
Title Complications: Unresolved liens cloud title
Statutory Forfeiture: Missed filing windows cause loss
Legal Challenge: Contractor may challenge validity
Increased Costs: Defense and litigation expenses rise
Record Rejection: Recorder may refuse improper forms

eSignature vendor pricing and feature snapshot

Compare core pricing and compliance features valuable when managing Notices of Non-Responsibility and related filings.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial No No No No
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions about Notices of Non-Responsibility

Answers to common procedural and legal questions about preparing, serving, and relying on these notices.


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