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Notification of Sale Transfer or Assignment

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NOTIFICATION OF SALE, TRANSFER, OR ASSIGNMENT IN BULK

STATE OF NEW JERSEY

DEPARTMENT OF THE TREASURY

DIVISION OF TAXATION

Bulk Sale Section

PO Box 245

Trenton, New Jersey 08695-0245

ATTACH COPY OF PENDING CONTRACT OF SALE OR TRANSFER

This form is to be used to notify the Director of the Division of Taxation, of any bulk transfer in accordance with Section 22(c) of the New Jersey State Sales and Use Tax Act and Section 15 of the New Jersey Business Personal Property Tax Act. See Reverse Side.

By statute the following information is required to be submitted by registered mail ten (10) days before taking possession of, or paying for, the property.

Purchaser Information

SCHEDULED DATE OF SALE

TERMS AND CONDITIONS OF SALE

LOCATION OF BUSINESS OR PROPERTY

TYPE OF BUSINESS

Additional information required by the form:

Page 2 - Statutory Notice Text

Whenever a person required to collect tax under the Sales and Use Tax Act, N.J.S.A. 54:32B-1, et. seq., or whenever a person subject to tax under the Business Personal Property Tax Act, N.J.S.A. 54:11A-11, et. seq., shall make a sale, transfer, or assignment in bulk of any part or the whole of his business assets, otherwise than in the ordinary course of business, the purchaser, transferee, or assignee shall at least 10 days before taking possession of the subject of said sale, transfer, or assignment, or paying therefor, notify the Director by Registered Mail of the proposed sale and of the price terms and conditions thereof whether or not the seller, transferrer, or assignor, has represented to, or informed the purchaser, transferee, or assignee that he owes any tax pursuant to this act, and whether or not the purchaser, transferee, or assignee has knowledge that such taxes are owing, and whether any such taxes are in fact owing.

Whenever the purchaser, transferee, or assignee shall fail to give notice to the Director as required, by the preceding paragraph, or whenever the Director shall inform the purchaser, transferee, or assignee that a possible claim for such tax or taxes exists, any sums of money, property, or choses in action, or other consideration, which the purchaser, transferee, or assignee is required to transfer over to the seller, transferrer, or assignor shall be subject to a first priority right and lien for any such taxes theretofore or thereafter determined to be due from the seller, transferrer, or assignor to the State, and the purchaser, transferee, or assignee is forbidden to transfer to the seller, transferrer, or assignor any such sums of money, property, or choses in action to the extent of the amount of the State’s claim.

For failure to comply with the provisions for this section, the purchaser, transferee, or assignee, shall be personally liable for the payment to the State of any such taxes theretofore or thereafter determined to be due to the State from the seller, transferrer, or assignor, and such liability may be assessed and enforced in the same manner as the liability for tax under this act.

Title 54 of the New Jersey Statutes Annotated also provides the following:

54:49-1 Tax a debt and lien; preference; proceeds paid to Director

The taxes, fees, interest, and penalties imposed by any such State tax law, or by this subtitle, from the time the same shall be due, shall be a personal debt of the taxpayer to the State, recoverable in any court of competent jurisdiction in an action in debt in the name of the State. Such debt, whether sued upon or not, shall be a lien on all the property of the debtor except as against an innocent purchaser for value in the usual course of business and without notice thereof, and except as may be provided to the contrary in any other law, and shall have preference in any distribution of the assets of the taxpayer, whether in bankruptcy, insolvency, or otherwise. The proceeds of any judgment or order obtained hereunder, shall be paid to the Director.

(L. 1936, c.263, § 302, p. 808, as amended L.1952, c.169, § 1, p. 44.)

(Not an Official Reprint)

C-9600 (10-99, R-6) Page 2

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What this Notification Is and when it's used

A Notification of Sale Transfer or Assignment is a written notice that informs relevant parties and third parties that ownership, servicing rights, or contractual claims have been sold, transferred, or assigned to another person or entity. It clarifies which rights and obligations move to the assignee, provides contact details for payment or correspondence, and documents the transaction for recordkeeping. These notices are used across lending, receivables, real estate, and business-to-business contexts to reduce payment errors, preserve legal rights, and create an audit trail that supports enforcement and regulatory compliance.

Why issuing a clear notification matters

A clear notification protects payment routing and reduces disputes by telling obligors who to pay, preserves assignee rights, and documents the chain of title. It also supports compliance with electronic signature law (ESIGN, 15 U.S.C. ch. 96) and state electronic transaction acts.

Why issuing a clear notification matters

Who typically prepares and receives these notices

Recipients should review and update payment instructions promptly to avoid misdirected payments and preserve contractual rights.

  • Real estate firms and title companies notifying buyers, lenders, and county recorders of ownership changes.
  • Financial services and lenders advising borrowers and servicers about assignment of loans or receivables.
  • Legal and collection professionals informing debtors and counterparties of assignment or sale of claims.

Typical signers and their responsibilities

Seller / Assignor

An authorized company officer or agent signs to confirm transfer of specified rights. The signer's statement should identify the transferred assets and confirm authority to assign; include contact and closing-date details for future verification.

Buyer / Assignee

A named representative of the assignee signs to accept the assignment and provide payment and servicing contact information. The assignee should state any new remittance instructions and the effective date for collections or notices.

Core elements to include in a professional notification

A complete notification identifies parties, describes the transferred rights, states consideration and effective date, details new payment instructions, supplies contact information, and shows authorized signatures or notary acknowledgements.

Parties

Full legal names and company types for assignor and assignee, including DBAs and tax identification where applicable, to avoid ambiguity in enforcement and tax reporting.

Effective Date

Exact effective date in MM/DD/YYYY format; this date governs when payments and notices should be redirected and when liabilities transfer.

Scope of Transfer

Clear description of assigned assets or rights, including account numbers, invoice ranges, or property identifiers so recipients can match records precisely.

Consideration

State the purchase price or assignment terms (cash, note, percentage) and any ongoing servicing obligations retained or transferred by the parties.

Payment Instructions

Provide new remittance address, bank details, or escrow instructions and state when obligors must begin directing payments to the assignee.

Authentication

Signature block with printed name, title, date, and notarization or witness lines if required by contract or state law for recordation.

Step-by-step: preparing and delivering the notice

Follow these steps to draft, approve, and distribute a legally sound notification.

  • 01
    Prepare the draft: Assemble party names, asset identifiers, effective date, and remittance instructions.
  • 02
    Review authority: Confirm signatory authority and corporate approvals or board resolutions if required.
  • 03
    Authenticate: Add signatures, notarization, or witness lines per contract or state rule.
  • 04
    Distribute: Send notices to obligors, registries, and internal teams; retain proof of delivery.

Configuring a repeatable digital workflow

Design a workflow that ensures consistent notices, signer authentication, and retention of evidence.

Field Configuration
Signature method Enable eSignature with audit trail and optional notarization
Authentication Use email plus SMS or ID verification where higher assurance is needed
Storage Save signed copies to secure cloud storage with versioning
Notifications Automate email alerts for signers and accounting teams

Typical delivery and recording flow

These stages show how a digital notice moves from preparation to retention and payment redirection.

  • Draft: Complete fields and attach supporting assignments or bills of sale
  • Sign: Obtain authorized signatures and notarization if required
  • Send: Deliver to obligors, custodians, and public registries
  • Record: Archive the executed notice and capture the audit trail

Platform capabilities to support notices

Ensure the chosen system preserves tamper-evident copies and retains metadata required for enforcement and audits.

  • Formats: Accepts PDF, DOCX, and fillable templates
  • Integrations: Connects to CRM and ERP systems for batch notices
  • Authentication: Supports SMS, email, and ID proofing

Key timing considerations for issuing the notice

Timely delivery minimizes disputes; follow contract terms and internal cutoffs when available.

Upon closing:

Issue the notice on or before the assignment effective date to prevent misdirected payments.

Prompt debtor notice:

Notify obligors immediately after assignment; prompt notice limits collection conflicts and confusion.

Recordation timing:

If public filing is required, check county or state deadlines for recording assignments or deeds.

Tax reporting:

Coordinate with tax and accounting teams to meet IRS reporting timelines when necessary.

Retention start:

Retain executed notices from the effective date for the applicable record-retention period.

Milestones from agreement to redirected payments

Track these sequential stages to ensure a complete transfer and proper payment routing.

01

Agreement execution

Parties sign the purchase or assignment agreement and specify assets and effective date.

02

Notice preparation

Draft the notification and attach exhibits such as invoice lists or account summaries.

03

Distribution

Deliver notices to obligors, escrow agents, and registries with proof of delivery.

04

Payment redirection

Begin accepting payments as of the effective date and reconcile incoming receipts.

Common drafting and delivery mistakes to avoid

  • Using informal or abbreviated names that prevent matching to accounting systems and tax records.
  • Failing to include exact account numbers or invoice ranges so obligors cannot identify assigned items.
  • Omitting remittance instructions or providing conflicting bank details leading to misdirected payments.
  • Skipping evidence of delivery and audit trail capture, which complicates dispute resolution and enforcement.

Primary risks and possible consequences

Contract disputes: Delay or denial of payment
Payment misrouting: Funds sent to prior owner
Tax implications: Backup withholding risks
Notary defects: Recording refusal or challenge
Fraud exposure: Unverified assignments risk misappropriation
Regulatory fines: Industry penalties if consumer notices omitted

Essential data fields to include for clarity

Assignor name: Full legal name
Assignee name: Full legal name
Effective date: MM/DD/YYYY
Asset IDs: Invoice or account numbers
Remittance info: Bank or mailing address
Signature: Authorized signatory

Supporting documents to attach with the notice

Attach documents that substantiate the transfer and help recipients update records and avoid disputes.

Assignment Agreement

Fully executed agreement describing transferred rights, consideration, effective date, and any retained obligations; provides the contractual basis for the notice.

Bill of Sale

If tangible goods or inventory transfer, include a bill of sale showing items conveyed and seller warranties for purchaser protection.

Invoice Schedules

Itemized list of receivables or invoices included in the assignment so obligors can identify what to pay and when.

Proof of Authority

Resolution, power of attorney, or corporate minutes demonstrating the signer's authority to assign or accept the transfer.

Real-world examples of using a notification

Practical examples illustrate how notices reduce disputes and speed collections in different settings.

Real Estate Closing

A regional broker prepared a sale notice to transfer leasehold payments to the buyer

  • The notice listed unit numbers and payment routing
  • The buyer reported that prompt notice prevented misdirected rent payments and simplified reconciliation for property management.

Receivables Sale

A small finance company assigned an invoice portfolio to a purchaser

  • The notice included invoice ranges and remittance instructions
  • "I can process and execute all of these documents online with 100% compliance and built-in security," said a small business founder who used a digital signing workflow.

Typical eSignature pricing and feature comparison for notices

Compare common eSignature plans and features used to sign and distribute notices; signNow appears first for reference and plan details.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions and quick answers

Common questions about enforceability, notarization, delivery, and corrections when issuing a notification are answered below.


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