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PRDS Application to Rent or Lease

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Kate’s Properties
Rental Lease Application

Equal Housing Opportunity

RLAP201305

Applicant Initials:    Co-Applicant Initials:

P.O. Box 186, Farmington, MI 48332   (248) 519-1478

Checklist

Initial at the end of all pages.

Complete the Rental Lease Guarantor application if required.

Verify all information is provided so processing is not delayed.

Sign and date Declaration Page.

Sign, date and write name on Release of Information Page.

A valid state id and a most recent utility bill showing proof of current address in the applicant’s name.

2 most recent Pay Stubs to show income

Make a check for $45 payable to Kate’s Properties.

The undersigned hereby makes an application to rent the following property:

Anticipated move date of at a monthly rent of $ and security deposit of $.

Personal Information

Full Name:

Date of Birth:    Marital Status:

SSN:    Mother’s Maiden Name:

Home Phone:

Work Phone:    Cell Phone:

Country of Citizenship:

Driver's License Number:    State Issued:

Email address (Optional):

Vehicle Make, Model & Year:

Vehicle License Plate:    State Registered:

Co-Applicant’s Full Name:

Date of Birth:    Marital Status:

SSN:    Mother’s Maiden Name:

Work Phone:    Cell Phone:

Country of Citizenship:

Driver's License Number:    State Issued:

Email address (Optional):

Number of dependants:

Names of dependants:

Date of birth of each dependant:

Number of pets:

Breed:

Name(s):

Do you have any outstanding warrants against you? Yes No

Were you ever convicted of a felony? Yes No

State:    Date:    Charge:

Prison time:    Are you on parole: Yes No

Parole Officer & phone:

Residential History

Current Address:

Month & Year move in:    Month & Year moved out:

Monthly Rent:    Reason for leaving:

Owner / Leasing Office:    Contact Number:

Previous Address:

Month & Year move in:    Month & Year moved out:

Monthly Rent:    Reason for leaving:

Owner / Leasing Office:    Contact Number:

Prior Address:

Month & Year move in:    Month & Year moved out:

Monthly Rent:    Reason for leaving:

Owner / Leasing Office:    Contact Number:

Credit History

Have you declared bankruptcy in the past seven (7) years?

Have you ever been evicted from a rental residence?

Have you had two or more late rental payments in the past year?

Have you ever willfully or intentionally refused to pay rent when due?

Have you had any of your accounts referred to collections in the last year?

Employment History

Current Employer:

Employment Status:

Dates employed:

Designation:    Monthly Gross Income:

Supervisor Name & Number:

Previous Employer:

Employment Status:

Dates employed:

Designation:    Monthly Gross Income:

Supervisor Name & Number:

Other income (monthly gross income):    Source:

Contact Name & Number:

References

Banking Accounts:

Name:    Type of Account:    Account Number:

Personal references or emergency contacts

1. Name:    Phone:    Relationship:

2. Name:    Phone:    Relationship:

Additional information that might help owner/management evaluate this application:

Where may we reach you to discuss this application?

Day Phone #:

Evening Phone #:

Declaration

I hereby apply to lease the above described premises for the term and upon the set conditions above set forth and agree that the rental is to be payable the first day of each month in advance. As an inducement to the owner of the property and to the agent to accept this application. I warrant that all statements above set forth are true; however, should any statement made above be a misrepresentation or not a true statement of facts, all of the deposit will be retained to offset the agent's cost, time, and effort in processing my application.

I hereby deposit $ as earnest money to be refunded to me if this application is not accepted in three business banking days. Upon acceptance, this deposit shall be retained as part of the security deposit. When so approved and accepted, I agree to execute a lease for months before possession is given and to pay the balance of the security deposit prior to the move in date.

The above information, to the best of my knowledge, is true and correct.

Applicant Signature:

Date:

AUTHORIZATION

Release of Information

I authorize an investigation of my credit, tenant history, banking and employment for the purposes of renting a house, apartment, or condominium from Kate’s Properties.

Signature:

Date:

Name (please print):

APPLICANT: PLEASE DO NOT WRITE BELOW (FOR OFFICE USE ONLY)

Deposit of $

Received by

Date

OFFICE NOTES:

Enter text✕

What the PRDS Application to Rent or Lease Is

The PRDS Application to Rent or Lease is a standardized tenant application used by landlords and property managers to collect applicant identity, rental history, employment and income details, references, and consent for background and credit checks. It creates a consistent record for screening decisions, documents disclosures made to applicants, and provides a centralized file for lease formation. When submitted electronically, the form can include audit trails and retention metadata to support compliance with recordkeeping obligations and to demonstrate the chain of custody for screening results.

Why a Complete PRDS Application Matters

A properly completed PRDS Application to Rent or Lease reduces processing delays, standardizes tenant screening, and documents necessary consent for background checks. Accurate applications help defend leasing decisions and ensure consistent application of tenant selection criteria across applicants.

Why a Complete PRDS Application Matters

Who Typically Completes the PRDS Application

Typical users include property managers, landlords, and leasing agents who need consistent applicant intake and documented screening consent.

  • Property managers: centralize applicant data, run screening, and document disclosures for compliance.
  • Independent landlords: quick intake, consistent reference checks, and clear records for dispute resolution.
  • Leasing agents: efficient batch processing, consistent forms, and easier document handoff to owners.

A completed PRDS application streamlines leasing workflows, centralizes applicant records, and reduces follow-up for missing or inconsistent information.

Key Parts of a Professional PRDS Application

A professional PRDS Application to Rent or Lease groups identity, screening consent, income verification, and signature blocks in a clear layout and includes audit fields for electronic submission.

Applicant Identity

Collect full legal name, date of birth, and government ID where permitted. Exact spelling is required to match background and credit reports and prevent screening mismatches.

Rental History

List current and prior addresses with landlord contact details and dates. This supports eviction and payment history checks and documents prior tenancy outcomes.

Employment & Income

Include employer name, job title, gross monthly income, and pay frequency. Attach pay stubs or employer verification to substantiate reported income for affordability calculations.

References & Contacts

Provide personal and emergency contacts plus professional references. Clear contact information speeds verification and documents who may be contacted about tenancy.

Screening Consent

A written consent clause authorizing background, credit, and criminal checks is required. Specify purpose, screening vendors, and whether screening costs are charged to the applicant.

Signature & Date

Include signature block for applicant and co-applicants with date fields. For electronic workflows, record intent and capture an audit trail consistent with ESIGN/UETA requirements.

Required Information Elements

Full Legal Name: As on ID
Date of Birth: MM/DD/YYYY
SSN or TIN: For screening
Current Address: Street, city, state, ZIP
Employer: Name and contact
Consent Statement: Signed authorization

Step-by-Step: Completing the PRDS Application

Use this simple sequence to gather documents, complete fields, obtain consent, and finalize the application for screening and lease processing.

  • 01
    Gather Documents: Collect ID, pay stubs, and previous landlord contacts.
  • 02
    Complete Fields: Fill all required fields with exact information.
  • 03
    Obtain Consent: Sign the screening authorization and fee disclosure.
  • 04
    Sign & Save: Sign, date, and store the completed file securely.

Where to Send or File the Completed Application

Routing depends on whether the property uses a management portal, an email workflow, or direct submission to a screening vendor; documentation should be centralized for review.

  • Submit to Management: Upload to property manager portal for processing.
  • Attach Supporting Docs: Include pay stubs and ID scans with upload.
  • Send to Screening Vendor: Forward consented application for background checks.
  • Archive Signed Copy: Store matched PDF in tenant record for retention.

Configuring an Online PRDS Application Workflow

Typical settings for online submission include authentication, required fields, conditional fields, and integration targets for screening results.

Field Configuration
Authentication Email or SMS OTP recommended
Required Fields Make identity and consent mandatory
Conditional Fields Show co-applicant fields when applicable
Integrations Connect to screening vendor or PMS

Digital Signing and eSubmission Considerations

Platforms used for eSubmission of the PRDS Application to Rent or Lease should support secure storage, detailed audit trails, and configurable signer authentication.

  • Device Support: Desktop and mobile browsers supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email OTP, SMS code, or KBA options

Common Mistakes to Avoid

  • Incomplete identity fields that prevent accurate background or credit matching and delay screening results.
  • Missing or ambiguous consent language for background checks, which can render screening results unusable.
  • Uploading insecure copies of SSNs or IDs without encryption increases privacy risk and may violate local rules.
  • Failing to capture an audit trail for electronic signatures undermines enforceability and complicates dispute resolution.

Penalties and Legal Risks of an Incorrect Application

Fair Housing Risk: Discrimination complaint exposure
Privacy Breach: Regulatory penalties and damages
Unenforceable Consent: Screening results may be unusable
Contract Disputes: Ambiguous terms invite litigation
Recordkeeping Fines: Failure to retain required records
Operational Delay: Lost rental opportunities

eSignature Pricing Comparison for PRDS Application Workflows

Compare common vendor starting prices and feature signals relevant to managing high volumes of PRDS Application to Rent or Lease submissions; signNow is listed first per platform comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

FAQs — Common Questions About the PRDS Application

Answers to frequent questions about completing, signing, and storing the PRDS Application to Rent or Lease, including electronic submission and retention concerns.


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