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Contract Purchase Form

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Contract for the Sale and Purchase of Commercial or Industrial Property

Agreement made on the between , a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as Purchaser, and , a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as Seller.

1. The undersigned Seller agrees to sell to Purchaser the real property described in Exhibit A attached hereto and made a part hereof, together with all improvements on the property and appurtenances to it, and the articles of equipment and other personal property listed in Exhibit B, which is attached and incorporated by reference. The real and personal property described above is collectively referred to in this Agreement as Property. The transfer to Purchaser shall include all right, title, and interest of Seller in and to all streets, alleys, roads, and avenues adjoining the Property, and shall further include any award for damaging or taking by eminent domain by public or quasi-public authority, of the Property or any part of it.

2. Title and Conveyance

Seller is to convey title by general warranty deed and provide Purchaser with a Certificate of Title prepared by an attorney upon whose certificate of title insurance may be obtained from a title insurance company qualified to do and doing business in the State of . Seller shall, prior to or at closing, satisfy all outstanding mortgages, deeds of trust and special liens affecting the subject property which are not specifically assumed by Purchaser herein. Title shall be good and marketable, subject only to the following items: ; otherwise Purchaser, at its option, may: (i) if defects cannot be cured by designated closing date, cancel this contract, in which case all earnest money deposited shall be returned; (ii) accept title as is; or (iii) if the defects are of such character that they can be remedied by legal action within a reasonable time, permit Seller such reasonable time to perform the curative work at Seller’s expense. In the event that the curative work is performed by Seller, the time specified herein for closing of this sale shall be extended for a reasonable period necessary for such action. Seller represent that the property is zoned industrial and that no government agency has served any notice requiring repairs, alterations or corrections of any existing condition except as stated herein.

3. The purchase price for property is $ and is payable in cash (or certified check) at closing.

4. Conveyance of title shall be made and sale closed within days after the date of this Agreement. Title shall be evidenced by a standard form title insurance policy issued by , insuring title to property to be in Purchaser, subject only to the matters set forth in Paragraph 2 of this Agreement.

5. If, at the time of transfer of title, property or any part of property is subject to an assessment or assessments payable in installments, all such installments not due or delinquent at the time of transfer shall nevertheless be deemed to be due and payable at such time and as liens on the Property described above, and all such assessments shall be paid and discharged by Seller.

6. The following items shall be prorated as of the closing date: rentals, real estate taxes due but not delinquent, and prepaid insurance premiums, .

7. The closing date for this transaction shall be . The possession date is the same as the closing date.

8. Risk of Loss, Maintenance, and Transfer of Possession

A. Risk of loss or damage by fire or other casualty to property or any part of property prior to closing shall be the risk of Seller. In the event of such loss or damage prior to closing, this Agreement shall not be affected but Seller shall assign to Purchaser all rights under any insurance policy or policies applicable to the loss. If action is necessary to recover under any casualty policy, Seller shall grant permission to bring the action in Seller's name.

B. Improvements and personal property described above shall be maintained in their present condition prior to the close of escrow by Seller, wear from normal and reasonable use and deterioration excepted.

C. Possession of property, subject to the leases and tenancies referred to above, shall be transferred at close.

9. Industrial Zoning

Seller warrants that property is zoned for industrial purposes and that all existing uses are lawful and within such zoning. Purchaser plans the use of property for .

10. Deposit

Purchaser have deposited with Seller the sum of $ cash as earnest money. The same is to be applied to the cash down payment on closing of this transaction. Should Purchaser require approval for a specified loan for any part of the purchase price, and after applying therefore in good faith, be unable to secure such loan, then the earnest money shall be returned in full to Purchaser. However, if within days Purchaser refuses to diligently pursue loan approval, or fail or refuse within days after the issuance of a loan commitment, to execute all documents necessary for said loan, Purchaser shall be considered in default under the terms of this contract and Seller shall have such recourse as is delineated in Paragraph 13 herein. This contract shall expire on at . If Purchaser has not performed under the contract by said date, Seller shall be entitled to the earnest money without reduction. Provided however, if the title to the property is defective, then the earnest will be returned to the Purchaser.

11. Special Liens Special Liens against the property shall be paid by Seller, if any, at closing.

12. Special Provisions

13. Breach of Contract

In the event of breach of this contract by Purchaser, Seller shall accept the earnest money deposit as liquidated damages and this contract shall then be null and void.

In the event of breach of contract by Seller, Purchaser at its option may either:

A. Accept the return of the earnest money deposit and cancel the contract, or

B. Enter suit for damages in any court of competent jurisdiction, or (b) enter suit in any court of competent jurisdiction for specific performance.

C. If it becomes necessary to the performance of the conditions of this contract for either party to initiate litigation, then the losing party agrees to pay reasonable attorney's fees and court costs in connection therewith.

14. Survival of Contract: All express representations, warranties and covenants contained herein shall survive closing.

15. Condition of Property and Acceptance

Purchasers hereby represent that they have personally inspected and examined the Above mentioned premises and all improvements thereon and accept the property in its as is and present condition. Purchasers hereby acknowledge that unless otherwise set forth in writing elsewhere in this contract neither Sellers nor their representatives have made any representations concerning the present or past condition of the property.

16. Seller hereby represents that it is not aware of any flooding, or drainage problems with the subject property, or the presence of radon gas, or any form of hazardous material. Seller further represent that they are not aware of any visible or hidden defects.

17. Damage by Fire, Etc.

This contract is further conditioned upon delivery of the improvements in their present condition and in the event of damage by fire or otherwise, before closing, Purchaser may declare this contract void and shall be entitled to the return of their earnest money, or Purchaser may elect to complete the transaction in accordance with this contract provided the property is restored by Seller at Seller’s expense prior to closing.

18. Severability

The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. If any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision.

19. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

20. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

21. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

22. Attorney’s Fees

In the event that any lawsuit is filed in relation to this Agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party's attorney fees.

23. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

24. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

25. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

26. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

27. In this Agreement, any reference to a party includes that party's heirs, executors, administrators, successors and assigns, singular includes plural and masculine includes feminine.

WITNESS our signatures as of the day and date first above stated.

By:

By:

Enter text✕

What the Contract Purchase Form Is

The Contract Purchase Form is a written agreement used to record the terms of a sale or transfer where one party agrees to buy specified goods, services, or property from another. It captures party identities, a detailed description of the item or property, purchase price and payment terms, delivery or closing dates, conditions precedent, and signature blocks. When executed by authorized signers it creates binding obligations and an evidentiary record suitable for audits, contract management, and dispute resolution in commercial and real estate contexts.

Why a Clear Contract Purchase Form Matters

A concise Contract Purchase Form reduces ambiguity about price, delivery, and responsibilities, establishes clear performance milestones, and creates an auditable record that supports enforcement, auditability, and quicker resolution of disputes.

Why a Clear Contract Purchase Form Matters

Who Typically Prepares and Signs This Form

Common users who prepare or sign Contract Purchase Forms include purchasing agents, sellers, buyers, and legal representatives in commercial transactions.

  • Procurement managers at buyer organizations overseeing vendor selection and contract terms.
  • Small business owners or sellers documenting a one-off sale or equipment transfer.
  • Real estate agents, title companies, or closing attorneys coordinating purchase conditions and closing details.

Identifying the correct signer and role ensures authorization and mitigates the risk of later challenges to the agreement's validity.

Representative Signer Profiles

Purchasing Manager

A buyer-side procurement lead who completes Contract Purchase Forms to secure goods or services. They confirm specifications, negotiate price and delivery, and ensure internal approvals are recorded. Accurate entry prevents payment delays and limits contractual disputes.

Seller Representative

A vendor contact or sales director who executes the form on behalf of the seller. They confirm item descriptions, warranty terms, and delivery obligations, and validate receipt of consideration. Proper signatures protect against later claims of non-delivery.

Essential Fields and Data Elements

Full Legal Name: Exact legal name of each party
Purchase Price: Total amount payable, numeric format
Item Description: Clear description including serial/model numbers
Payment Terms: Due date, installments, and penalties
Signatures: Authorized signer names and dated signatures
Effective Date: MM/DD/YYYY format; contract start date

Common Penalties and Legal Risks to Watch

Late Payment Penalty: Interest and damage claims possible
Backup Withholding: 24% on missing/incorrect TIN
Invalid Signature: May void enforceability
Fraud or Misrepresentation: Civil and criminal exposure
I-9 Documentation: Penalties $281–$2,789 per violation
Contractual Damages: Compensatory and consequential remedies

Frequent Preparation Errors

  • Using informal or trade names instead of the parties' legal names leads to ambiguity and may permit a challenge to enforceability.
  • Leaving payment schedule or late-fee provisions unstated creates disputes over timing and amounts, increasing collection costs and litigation risk.
  • Failing to attach supporting exhibits (spec sheets, delivery schedule, warranty) can cause differing contract interpretations and performance delays.
  • Accepting signatures without verifying signer authority or corporate resolution exposes parties to unauthorized commitments and possible rescission.

Step-by-step: Completing a Contract Purchase Form

Follow these steps to complete a Contract Purchase Form accurately, confirming parties, pricing, delivery terms, and authorized signatures before execution.

  • 01
    Identify Parties: Enter full legal names and contact information.
  • 02
    Describe Goods: Include quantity, model, condition, and serial numbers.
  • 03
    Set Price: State total price, taxes, and payment schedule.
  • 04
    Sign and Date: Authorized signers sign and date using MM/DD/YYYY.

How electronic completion and routing work

Electronic workflows let parties complete, authenticate, and route Contract Purchase Forms for signatures, creating an auditable trail and final PDF for recordkeeping.

  • Upload Document: Sender uploads contract PDF or DOCX.
  • Place Fields: Add signature, date, and initial fields as needed.
  • Authenticate: Choose authentication level: email, SMS, or KBA.
  • Finalize: Signed copy and audit trail saved automatically.

Core elements a professional Contract Purchase Form should include

A complete Contract Purchase Form combines clear commercial terms, measurable deliverables, allocation of risk, payment mechanics, signature blocks, and defined remedies to avoid ambiguity and support enforcement.

Parties

Identify each contracting party by full legal name, entity type, principal address, and authorized representative. Include tax identification where relevant; mistakes can cause enforceability issues and contested obligations.

Scope

Describe goods or services with measurable specifications, delivery locations, acceptance criteria, and tolerances. Attach technical exhibits or a statement of work to avoid differing interpretations and performance disputes.

Price & Payment

State total consideration, invoicing schedule, accepted payment methods, taxes, and late fees. Specify currency, payment triggers tied to milestones, and conditions for withholding to reduce ambiguity.

Delivery & Acceptance

Set delivery deadlines, transfer of title and risk, inspection and acceptance windows, and remedies for non-conforming goods. Clear delivery terms reduce logistical disputes at receipt or closing.

Warranties

Define express warranties, duration, limitations, and remedy procedures. Where permitted, limit implied warranties and include exclusions consistent with governing law to manage post-sale claims.

Dispute Resolution

Specify governing law, forum, and dispute resolution method (litigation, arbitration, mediation). Address interim relief, cost allocation, and jurisdiction to streamline conflict resolution.

Supporting documents and recommended file formats

Attach exhibits and proof documents and choose export formats that preserve signatures and metadata for long-term records and legal compliance.

Accepted Formats

Use PDF for final signed records and PDF/A for archival files; keep Word DOCX for editable drafts. Preserve signed PDFs so signature appearance and embedded metadata remain intact.

Exhibits

Attach spec sheets, drawings, pricing schedules, and delivery checklists as numbered exhibits. Cross-reference exhibit numbers in the main form to incorporate them into the agreement.

Proof of Payment

Include receipts, wire transfer confirmations, escrow releases, or cleared check images. Match payment dates to milestones to validate fulfillment and simplify audits.

Title & Closing Docs

For real estate purchases, include title report, deed form, and closing statement. Those documents often require notarization and coordination with escrow or title agents.

Best practices for accuracy and efficiency

Adopt consistent templates, standard definitions, and internal approval workflows to reduce errors and accelerate contract execution across teams and transactions.

Use master templates and clause libraries
Maintain a vetted Contract Purchase Form template with standard clauses and editable exhibit placeholders. Centralize legal and procurement review to ensure version control, reduce negotiation cycles, and limit inconsistent terms across similar transactions.
Validate signer authority and corporate approvals
Require evidence of signer authority such as corporate resolutions, power of attorney, or procurement delegation. Record approvals in the file to prevent later challenges and to verify binding commitments during audits.
Lock final signed PDF and preserve audit trail
After execution, save a non-editable PDF with an embedded audit trail showing each signing event, timestamps, and IP addresses. Keep a secure backup to meet recordkeeping obligations.
Standardize payment and delivery milestones
Define milestone-based payments, inspection windows, and objective acceptance criteria. Clear triggers reduce subjective disputes and provide straightforward conditions for payment releases.

Industry examples of how the form is used

Real organizations use Contract Purchase Forms to close transactions faster and maintain an auditable record of agreement terms.

Tech Data — Distribution

Tech Data standardized purchase confirmations and distribution contracts to streamline vendor onboarding and invoicing for high-volume shipments.

  • Bulk processing reduced turnaround times substantially.
  • Bob Dutkowsky, CEO of Tech Data, said: 'Tech Data uses airSlate SignNow to improve our internal and external customer service while increasing our speed to revenue.' The change supported higher-volume contract processing and clearer audit trails.

Martin Properties — Real Estate

Martin Properties moved purchase offers, inspection responses, and closing paperwork online to complete transactions without in-person signing.

  • Mobile completion expedited closings and follow-ups.
  • Tim Martin, founder, reported he could process and execute documents online with compliance and security, enabling faster closings and fewer scheduling delays.

Typical online workflow configurations

Common workflow configurations for online Contract Purchase Forms control authentication, routing, and record retention.

Field Configuration
Authentication Email link, SMS code, or knowledge-based authentication
Routing Order Sequential or parallel signer order as needed
Retention Audit trail and signed PDF retained per policy
Notifications Automated reminders and status updates to signers

Platform capabilities and integrations to consider

Platforms and integrations that support completing and storing Contract Purchase Forms electronically include CRM, ERP, cloud storage, and collaboration suites.

  • Integrations: Salesforce, NetSuite, Google Workspace, Microsoft 365
  • File formats: PDF, Word DOCX, and Excel supported
  • Security: TLS 1.2/1.3 and AES-256 at rest

Key dates to include in the form

Key dates and deadlines in a Contract Purchase Form set clear performance milestones and payment obligations.

Effective Date:

Date when rights and obligations begin; use MM/DD/YYYY.

Payment Due:

Due date or milestone triggers for invoice payment; specify days net.

Inspection Period:

Window for buyer inspection and rejection of non-conforming goods.

Contingency Removal:

Deadlines by which contingencies (financing, appraisal) must be satisfied.

Closing Date:

Scheduled transfer date; coordinate with title and escrow agents.

Milestone timeline from negotiation to closing

Milestones for a Contract Purchase Form cover negotiation, execution, performance, and closing to track progress and obligations.

01

Negotiation Complete

Agreement terms finalized and draft prepared for signature.

02

Execution

All authorized parties sign and date the agreement document.

03

Post-Signing Actions

Distribute copies, record in procurement system, and schedule deliveries.

04

Closing / Delivery

Transfer ownership, confirm payment, and obtain receipts or title documents.

How a Contract Purchase Form compares with other documents

Compare common document types to select the correct form for your transaction and enforcement needs.

Document Contract Purchase Form Purchase Order
Purpose negotiated terms buyer-issued order
Signature Required usually yes often no
Binding on Acceptance yes upon execution yes on acceptance
Typical Use complex sales routine procurement

eSignature vendor comparison for executing Contract Purchase Forms

Pricing and feature availability vary; signNow is listed first for comparison. Verify vendor plans for plan-specific limits or add-ons before procurement.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Verify Verify Verify Verify
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about Contract Purchase Forms

Answers to common legal, execution, and retention questions about Contract Purchase Forms and electronic completion.


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