Duties & Scope
Describe clinical duties, student teaching responsibilities, expected hours, on-call obligations, and any administrative tasks. Be specific to avoid disputes and to set measurable performance criteria.
A clear Preceptor Employment Agreement reduces liability, defines supervision and teaching obligations, documents insurance and credentialing expectations, supports accreditation needs, and creates an enforceable record of duties, compensation, and termination terms.
Academic institutions, teaching hospitals, clinics, and professional program coordinators commonly use preceptor employment agreements to formalize clinical supervision arrangements.
Standardized agreements help onboarding teams, compliance officers, and clinical educators coordinate credentialing, scheduling, and student placement consistently across sites.
Describe clinical duties, student teaching responsibilities, expected hours, on-call obligations, and any administrative tasks. Be specific to avoid disputes and to set measurable performance criteria.
Specify supervisory ratios, student assessment methods, documentation requirements, reporting lines, frequency of reviews, evaluation criteria, and remediation steps for unsatisfactory performance.
Detail stipend or hourly rate, payment schedule, reimbursement for travel or practicum expenses, and tax classification. Clarify approval processes and required receipts for reimbursements.
State malpractice insurance minimums, indemnification clauses, whether the institution provides coverage, and procedures for reporting claims and maintaining coverage during disputes.
Include HIPAA obligations, data access limits, mandatory privacy training, and a Business Associate Agreement when the preceptor will access protected health information.
Define termination for cause and convenience, notice periods, post-termination responsibilities, dispute resolution, governing law, and venue selection for enforcement.
| Field | Configuration |
|---|---|
| Signer authentication | Email link or SMS code; consider stronger KBA if required |
| Required attachments | Upload CV, license, malpractice certificate |
| Conditional fields | Show insurance clause if malpractice field unchecked |
| Signature order | Set employer signature after preceptor signs |
Select a signing platform that supports PDF and Word formats, robust audit trails, and integrations with institutional credentialing and HR systems.
Complete license and background checks before start date.
Obtain W-9 upon contractor onboarding to avoid backup withholding.
Require malpractice insurance proof before clinical supervision begins.
Notify parties 30–60 days before term expiration for renewals.
Retain executed agreement per institutional and federal retention policies.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |