Enrollment Form
Collect the child's full legal name, preferred name, birthdate (use MM/DD/YYYY), home address, primary language, previous care history, and the legal guardian's full contact details required for identity and emergency reachability.
A well-structured Preschool Enrollment Welcome reduces follow-up, ensures required health and consent records are collected, and establishes expectations for parents and staff. Early accuracy supports compliance with federal rules such as FERPA and applicable state health reporting requirements.
Program directors, administrative staff, and parents typically prepare and complete the Preschool Enrollment Welcome to confirm placement and collect records.
The packet is used across public and private preschools, childcare centers, Head Start programs, and family child care providers to centralize enrollment data.
Collect the child's full legal name, preferred name, birthdate (use MM/DD/YYYY), home address, primary language, previous care history, and the legal guardian's full contact details required for identity and emergency reachability.
List primary and secondary contacts with phone numbers, relationship to child, and authorization status for pick-up; include at least two alternate contacts in case of an emergency or caregiver unavailability.
Include current immunization records, physician contact, known allergies, medications, special health needs, and instructions for administration of medication during program hours if applicable.
Provide a concise summary of attendance rules, sick-day policies, drop-off and pick-up procedures, behavior expectations, and contact methods for schedule or policy changes.
Obtain signed permissions for emergency medical treatment, field trips, photo release, transportation, and any required third-party disclosures or information sharing.
State tuition rates, schedule of payments, late-fee policies, returned-check fees, and accepted payment methods so families understand financial obligations up front.
| Field | Configuration |
|---|---|
| Form Template | Create a reusable template with section headers. |
| Required Fields | Mark name, DOB, contacts, and signature as required. |
| Authentication | Allow guest signing or require SMS/email code verification. |
| Notifications | Enable email alerts for incomplete submissions and completed packets. |
Confirm the document formats, integrations, and security settings required by your provider before enabling online completion.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card required | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
A mid-sized community preschool sends an electronic welcome packet to new families before orientation
A small licensed child care provider uses a concise paper and digital packet