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Pylon Sign Easement and Operating Agreement

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Easement and Right-of-Way Agreement

After Recording Return to:

--------Above This Line Reserved For Official Use Only--------

EASEMENT AND RIGHT-OF-WAY

THIS AGREEMENT is made this day of 19

between a/k/a/ and

husband and wife, ("the Grantors"); and

a(n) ()

corporation ("the Grantees").

GRANT OF EASEMENT.

Grantors, for and in consideration of the sums listed in an unrecorded real estate contract dated 19 and other good and valuable consideration, to the Grantors paid by the Grantees at the closing of said contract, the receipt and sufficiency whereof is hereby confessed and acknowledged, have granted, bargained, sold, and conveyed, and by these presents do grant, bargain, sell, convey, and confirm unto the Grantees, their heirs and assigns forever all the following described Utility Easement and Right-of-Way for ingress and egress to the Grantees' Property, which Utility Easement and Right-of-Way is described as approximately feet (') wide running generally east-west across the following described property:

That part of Section , Township , Range ,

County, (), (), described as follows:

Together with reasonable rights of access for ingress and egress through existing gates or other reasonable access points to said property as they may be established in the future.

TO HAVE AND TO HOLD the said Utility Easement and right-of-way to the said Grantees, their heirs and assigns, to their use forever.

EASEMENT APPURTENANT.

The Utility Easement and right-of-way granted herein shall forever be an affirmative easement appurtenant to the Grantees' Property and any part thereof

BINDING EFFECT.

All rights and obligations provided for herein shall inure to the benefit of and be binding upon the heirs, successors, grantees, and assigns of the Grantors and Grantees and all rights, covenants, and obligations shall be construed as covenants running with the Land.

EXECUTION.

The Grantors have executed this Utility Easement and Deed of Access Right-of- Way, the day and year first above written.

GRANTOR(S):

Printed Name:

Printed Name:

STATE OF

COUNTY OF

On this day of 19 , before me, the undersigned, a

notary public in and for said state, personally appeared

and husband and wife, known to me to be the persons whose names are subscribed to the within instrument, and acknowledged to me that they executed the same.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first above written.

(SEAL)

Notary Public

Residing at

Commission Expires:

Enter text✕
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What the Pylon Sign Easement and Operating Agreement Covers

A Pylon Sign Easement and Operating Agreement is a written instrument that grants a party the legal right to install, operate, and maintain a pylon or freestanding sign on another party's property. The agreement identifies the grantor and grantee, defines the exact easement area and sign dimensions, sets the term and renewal options, and allocates responsibilities for construction, maintenance, utilities, insurance, taxes, and liability. It typically addresses access for installation and inspections, conditions for removal at end of term, assignment or transfer rights, and whether the easement will be recorded with the county recorder to provide constructive notice.

Why this Agreement Matters for Property and Sign Operators

This agreement protects both the property owner and the sign operator by clearly allocating rights, costs, liability, and operational rules; it reduces disputes, supports permit and zoning compliance, and enables recording for third-party notice.

Why this Agreement Matters for Property and Sign Operators

Typical parties and stakeholders

Who commonly prepares, reviews, or signs this agreement before recording or operation.

  • Property owners and landlords who control site use and prefer clear limits on signage and access.
  • Sign companies and advertisers that need defined installation rights, maintenance access, and revenue terms.
  • Property managers, leasing agents, and municipal permitting officers who enforce compliance with leases and local codes.

Roles that sign the agreement

Property Manager

A property manager or property owner signs to grant the easement and to protect site operations; they should confirm legal property descriptions, confirm insurance coverage requirements, and ensure consistency with existing leases and covenants.

Sign Operator

The sign operator signs to accept operational obligations, pay any fees, carry required insurance and indemnities, and permit reasonable access for construction, maintenance, and eventual removal as specified in the agreement.

Core provisions to include in a professional agreement

Include provisions that define the easement, set operational limits, allocate costs, and secure enforceability through recording and signatures.

Grant of Easement

Precise legal description of the easement area, purpose (sign support), and exclusive or nonexclusive rights being granted to install and operate the pylon sign.

Location and Dimensions

Exact coordinates, setbacks, maximum height and face area, and a site plan or exhibit that will be attached and controls permitted sign configurations.

Term and Renewal

Fixed term, renewal options, automatic extension conditions, notice windows, and provisions for early termination or abandonment of the easement.

Maintenance and Repairs

Which party is responsible for installation, routine maintenance, structural repairs, utilities, and who pays for damage or replacement.

Fees and Revenue

Consideration amount or revenue-sharing formula, payment schedule, late fees, and whether payments are rent, license fee, or separate easement consideration.

Insurance and Indemnity

Minimum insurance limits, naming requirements for additional insureds, indemnity obligations, and how claims arising from sign operation will be handled.

Step-by-step: completing the agreement

Follow these sequential steps to prepare, execute, and record a pylon sign easement to help ensure enforceability and operational readiness.

  • 01
    Gather documents: Collect title report, parcel legal description, site plan.
  • 02
    Draft terms: Define easement area, fees, insurance, and maintenance.
  • 03
    Sign and notarize: Obtain all signatures and required acknowledgements.
  • 04
    Record the deed: File the recorded easement with the county recorder.

How eSigning and eSubmission streamline execution

A typical digital workflow reduces physical handling while preserving legal evidence of execution, authentication, and retention.

  • Upload the draft: Add the agreement PDF and exhibits to the eSigning platform.
  • Place fields: Insert signature, date, and initial fields where needed.
  • Send to signers: Route in the required signing order with authentication.
  • Store and record: Download signed PDF for recording and archive secure copy.

Recommended digital workflow settings

Configure the signing workflow to match the agreement's execution and recording requirements before sending to signers.

Field Configuration
Signer Authentication Email plus optional SMS code
Field Types Signature, Date, Initials, Checkbox
Conditional Fields Enable for alternate fee or renewal options
Recording Notice Include checkbox to authorize recordation

Technical considerations for eSigning and integration

Ensure the chosen platform provides an immutable audit trail, secure storage, and the ability to export signed originals for county recorders or third parties.

  • File formats: PDF and DOCX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS code, or advanced options

Common timelines and notice windows

Use clear calendar triggers in the agreement so parties know when actions such as recording, notice, removal, and renewals must occur.

Execution Date:

Date parties sign; marks contract formation.

Effective Date:

When rights and obligations begin; may differ from execution.

Recording Recommendation:

Record promptly after notarization; many parties target within 30 days.

Removal Notice Period:

Typically 30–180 days depending on agreed terms.

Renewal Notice:

Specify 30–120 days advance notice for renewal decisions.

Key processing milestones from negotiation to recording

This sequential view shows the major administrative milestones and what each stage requires of the parties.

01

Negotiation

Parties agree basic terms and exhibits.

02

Drafting

Prepare legal description and insurance clauses.

03

Execution and Notarization

Obtain signatures and any required acknowledgements.

04

Recording/Archival

File with county recorder and retain signed originals.

Common preparation mistakes to avoid

  • Unclear property descriptions that omit parcel numbers or recorded instrument references, creating ambiguity during recording or title searches.
  • Missing or inadequate insurance and indemnity language that leaves the owner exposed to claims from sign operations or third-party injuries.
  • Failing to attach a site plan or exhibit showing exact easement location, which leads to installation disputes and permit denials.
  • Not addressing local zoning, permitting, or electrical utility responsibilities and assuming sign installation is permitted without confirming municipal requirements.

Risks and potential legal consequences

Loss of Rights: Unrecorded easement may be unenforceable.
Recording Rejection: Incomplete notary or defective legal description
Zoning Fines: Noncompliant signs can trigger municipal penalties
Contract Disputes: Ambiguous terms lead to litigation or arbitration
Insurance Gaps: Insufficient coverage may shift liability to owner
Tax Issues: Incorrect treatment of payments may affect tax reporting

Essential record and security considerations

Encryption: TLS 1.2/1.3 and AES-256
Audit Trail: Timestamp, IP, and signer actions
Legal Compliance: ESIGN and UETA framework adherence
HIPAA: BAA required for PHI workflows
Certifications: SOC 2 Type II and ISO 27001 available
File Formats: PDF and DOCX preservation supported

eSignature vendor pricing snapshot for execution and eRecording workflows

Compare basic pricing and core capabilities for eSignature vendors commonly used to execute and manage agreements; plan features vary by vendor and tier.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-world examples of how agreements are used

Two concise examples show typical outcomes and key considerations when negotiating and executing a pylon sign easement.

Retail Center Lease

A shopping center granted a nonexclusive easement for a tenant-operated pylon sign to increase visibility.

  • The tenant accepted responsibility for electrical and maintenance.
  • The landlord required recorded easement, named additional insured on the tenant's policy, and included a 60-day removal clause upon lease termination to protect long-term redevelopment plans.

Third-Party Advertiser

A third-party sign operator secured an exclusive billboard spot via an easement with the property owner.

  • The operator paid annual rent and carried liability insurance.
  • The agreement permitted assignment only with owner consent, required compliance with local sign permits, and allowed owner access for inspections with 48 hours' notice.

Frequently asked questions about execution, recording, and enforceability

Answers to common legal and operational questions that arise when preparing or signing a Pylon Sign Easement and Operating Agreement.


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