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Request for Notice of Election

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REQUEST FOR NOTICE OF AN ELECTION

(Business Entity as Lien Claimant)

COMES NOW, , lien claimant who has furnished labor, services, equipment and/or materials for the work of improvements to the property at:

Street Address:

City, State, Zip:

and who has given , the construction lender, a stop payment notice or bonded stop payment notice, and hereby makes a written request for notice of an election regarding the withholding of funds. The undersigned attaches hereto a preaddressed, stamped envelope for use by the construction lender in providing the claimant such notice within thirty (30) days after making the election.

You will be held liable for failure to furnish a copy of the bond, unless the failure was not intentional and resulted from a bona fide error; you maintain reasonable procedures to avoid such an error; and if you correct the error not later than twenty (20) days from the date on which your violation is discovered.

Date:

ATTESTED BY: (if required)

Signature

Type or Print Name

Position or Rank

Name of Entity:

A Corporation

By:

Signature of authorized signatory

Its:

Capacity of Signatory

PROOF OF NOTICE DECLARATION

(Civil Code § 8118)

I, , declare that I have served copies of the REQUEST FOR NOTICE OF AN ELECTION by (check appropriate box below):

a. By personally delivering copies to:

Name Lending Institution:

Branch:

Individual in charge of account:

At: (Street Address)

City, State and Zip Code:

On: at am / pm.

[Provide the above information for all other parties personally served on attached Exhibit A]

b. By Certified, Express, or Registered Mail Service, postage prepaid addressed to:

Name Lending Institution:

Branch:

Individual in charge of account:

At: Street Address:

City, State and Zip Code:

On:

[Provide the above information for all other parties served by mail / express service on attached Exhibit A]

See attached documentation provided by the US Postal Service or express mail service showing the date of delivery and the name of the person accepting delivery; tracking record or other documentation from express carrier showing attempted delivery or delivery of the notice; or, in the event of non-delivery, the returned envelope itself.

I declare under penalty of perjury that the foregoing is true and correct.

Signed at , California on

Signature

Print or Type Name

A notary public or other officer completing the certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California

County of

On , before me, , personally appeared , who proved to me on the basis of

satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

Witness my hand and official seal.

Signature

(Seal)

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What a Request for Notice of Election Is and when it’s used

A Request for Notice of Election is a written instrument used by a party to ask to be formally notified when another party makes a specific election, option, or decision affecting rights or obligations. Typical uses include corporate shareholder elections, beneficiary or estate elections, lien or foreclosure elections, and administrative or tax elections. The request creates a record that the requester expects to receive all subsequent notices, filings, or actions tied to that election. Where permitted, the form may be delivered electronically and executed under ESIGN (15 U.S.C. §7001) or the applicable state UETA statute.

Why you would file a Request for Notice of Election

Filing a Request for Notice of Election ensures you receive formal advance notice of a decision that may affect your rights, preserves procedural protections, and creates an auditable record of your interest when later disputes or deadlines arise.

Why you would file a Request for Notice of Election

Who typically files or receives a Request for Notice of Election

Common filers and recipients include stakeholders who want to preserve notice rights and monitor decisions affecting property, corporate governance, benefits, or lien status.

  • Individual claimants and beneficiaries who need to track elections affecting entitlement or distributions.
  • Property owners, lienholders, and mortgage servicers monitoring foreclosure or lien election activity.
  • Corporate shareholders, board members, and corporate secretaries protecting governance and voting rights.

Six essential components to include in a professional Request for Notice of Election

A complete request is concise but precise: identify the election, name parties, provide contact and delivery instructions, cite the governing instrument or statute, state the preferred notice method, and include signature and date fields.

Election ID

Specify the exact election or decision you want notice of, including any identifying numbers, contract clause, or statute reference so there is no ambiguity about the triggering event.

Parties

List the full legal names of the requester and the responding party, and include any DBA names or corporate entity identifiers to ensure correct routing and legal effect.

Contact Details

Provide mailing address, email, and phone for notice delivery and a designated contact person; include separate addresses for service and informational copies where needed.

Delivery Instructions

State whether notice may be sent electronically, by certified mail, courier, or personal service and define when notice is deemed received under the agreement.

Reference Documents

Cite any contract sections, policy numbers, lien instruments, or statutory provisions that authorize the election or require notice so recipients can verify the request quickly.

Execution

Include signature, printed name, title, and date lines; identify the signer’s authority and whether notarization or witness attestation is required.

Security, privacy, and legal statements to include

Legal Framework: ESIGN (15 U.S.C. §7001) and UETA compliance
Authentication: Signer identity verification recommended
Data Protection: TLS 1.2/1.3 in transit; AES-256 at rest
HIPAA Note: Include BAA when PHI is involved
Audit Trail: Record timestamps, IP, and actions
Retention: State how long records will be retained

Step-by-step: prepare, sign, and deliver a Request for Notice of Election

Follow these sequential steps to complete and place the request into effective service with a clean audit trail.

  • 01
    Prepare document: Populate all identification, reference, and delivery fields carefully.
  • 02
    Verify authority: Confirm the signer has authority to bind the requester or include proof of authority.
  • 03
    Execute: Sign, date, and notarize or witness if the governing law requires it.
  • 04
    Deliver and record: Send by agreed method and retain delivery proof and an audit trail.

Configure an online workflow for completion and tracking

Set up a repeatable digital workflow to reduce manual steps and capture an evidentiary record for every request.

Field Configuration
Authentication level Email link, SMS code, or KBA depending on risk
Notifications Automatic email on delivery and on signature
Storage and export Store signed PDF/A with audit trail
Notarization Enable in-person or RON workflows when required

Digital filing flow: from draft to documented delivery

A typical e-submission workflow captures each action so delivery and receipt are provable.

  • Upload document: Add the completed request form to the signing platform.
  • Place fields: Insert signature, date, and optional notarization fields.
  • Send to signer: Deliver via secure link or email with authentication.
  • Record completion: System saves signed PDF and audit metadata.

Technical and platform considerations for e-submission

Choose a platform that supports secure uploads, multiple authentication methods, and compliance features appropriate to the document's sensitivity.

  • File formats: PDF, DOCX, and HTML accepted
  • Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace
  • Authentication: Email, SMS, or advanced methods

Typical timelines and processing expectations

Timelines vary by context and governing statute; plan enough lead time for verification, service, and any required notarization or recording.

Provisioning the request:

Prepare and sign before the relevant election window opens or immediately upon acquiring an interest.

Acknowledgement window:

Administrative acknowledgement often occurs within business days; confirm a specific SLA in contract terms.

Notarization timing:

If required, schedule in-person or RON before service to avoid delays.

Service of notice:

Follow the method specified in the governing instrument or statute for effective service.

Recordkeeping:

Retain executed copies according to retention rules applicable to the subject matter.

Common penalties and risks from an incorrect or late request

Missed deadlines: Loses ability to challenge or participate in election
Invalid service: Improper delivery may render notice ineffective
Statute of limitations: Failure to timely request may bar later claims
Data exposure: Poor handling risks privacy or HIPAA violations
Administrative fines: Noncompliance with statutory notice rules can incur penalties
Contractual breach: Incorrect procedure can trigger breach remedies

How a Request for Notice of Election compares with related documents

Use this quick comparison to distinguish the Request for Notice of Election from other notice or election instruments and pick the correct form for your need.

Document Type Request for Notice of Election Notice of Election
Purpose ask to be notified declare an election
Timing before or during event when making decision
Who files interested third party electing party
Legal effect creates notice obligation creates substantive election

eSignature vendor pricing and feature snapshot relevant to form signing

Compare starting prices and core features for common eSignature vendors. signNow is listed first per platform ordering; verify plan details with each vendor for exact capabilities and limits.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Business Premium) Varies by plan Varies by plan Varies by plan Varies by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about Requests for Notice of Election

Answers to common practical and legal questions about preparing, executing, and enforcing a Request for Notice of Election.


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