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Residential Roofing Contract

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ROOFING CONTRACT

THIS ROOFING CONTRACT (“Contract"), effective as of the date of the last party to sign below, is between , having an address at ("Contractor") and , having an address at ("Owner").

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK:

New Roof Package:
Re-Roof Package:
Shingles Material:
Brand/Color:
Year of Warranty:
Spacing: Nails:
Felt:
Size/Weight: Nails:
Roof Edging:
Step Shingle Flashing:
Chimney Flashing:
Chimney Counter Flashing:
Valley Flashing:
Roof Fans/Vents:
Ice and Weather Shield:
Rubberized Roofing:
Soil Pipe Flash Kit:
Steel Valley:

2. WORK SITE: The Project shall be constructed on the property of Owner located at and more particularly described as (hereafter "the Work Site"). Owner hereby authorizes Contractor to commence and complete the usual and customary excavation and grading on the Work Site as may be required in the judgment of the Contractor to complete the Project. Unless called for in the drawings or specifications, no landscaping, finish grading, filling or excavation is to be performed at the Work Site by the Contractor.

3. TIME OF COMPLETION: Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before . Contractor shall not be liable for any delay due to circumstances beyond its control including strikes, casualty, acts of God, illness, injury, or general unavailability of materials.

4. PERMITS: Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. INSURANCE: Contractor shall maintain general liability, workers compensation and builder's risk insurance.

6. SURVEY AND TITLE: If the Project is near the Owner's property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

7. CHANGES TO SCOPE OF WORK: Owner may make changes to the scope of the work, including changes to the drawings and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties. Such Change Orders shall become part of this Contract. Owner agrees to pay any increase in the cost of the Project as a result of a Change Order. In the event the cost of a Change Order is not known at the time a Change Order is executed, the Contractor shall estimate the cost thereof and Owner shall pay the actual cost whether or not it is in excess of the estimated cost.

8. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

9. LATE PAYMENT/DEFAULT: A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract. If payment is not made when due, Contractor may suspend work on the job until such time as all payments due have been made without breach of the Contract pending payment or resolution of any dispute. Owner agrees to pay a late charge of 1% of all payments that are more than ten (10) days late plus interest at the rate of 1% per month.

10. RIGHT TO CURE: Contractor shall have the right to cure a defect before Owner may file any action in court against Contractor. See the “Notice of Potential Claims Must be Provided within One Year" attached hereto and made a part of this Contract.

11. DESTRUCTION AND DAMAGE: If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage. If the estimated cost of replacing work already accomplished by Contractor exceeds 20 percent of the Contract price, either the Contractor or Owner may terminate this Contract. Upon termination by either party, Contractor shall be excused from further performance under this Contract and Owner shall pay a percentage of the Contract price in proportion to the amount of work accomplished prior to the destruction or damage.

12. ASSIGNMENT: Neither party may assign this Contract, or payments due under the Contract, without the other party's written consent. Any such assignment shall be void and of no effect.

13. INTERPRETATION:

(a) Interpretation of Documents. The Contract, drawings, and specifications are intended to supplement one another. In the event of a conflict, the specifications shall control the drawings, and the Contract shall control both. If work is displayed on the drawings but not called for in the specifications, or if the work is called for in the specifications but not displayed on the drawings, Contractor shall be required to perform the work as though it were called for and displayed in both documents.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties. No other agreements, oral or written, pertaining to the work to be performed under this Contract exists between the parties. This Contract may only be modified only by a written agreement signed by both parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of Alaska.

14. ATTORNEYS' FEES AND COSTS: If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

15. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws. To the extent required by law, all work shall be performed by individuals duly licensed and authorized by law to perform said work.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

16. WARRANTY: Shingles guaranteed under manufacturer's warranty for a period of year(s). Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within year(s) from the date hereof. Contractor agrees to repair any roofing leaks under normally anticipated weather conditions. Ice damming is not a normally anticipated condition. Damage done to the roof system through no fault of the Contractor are not warranted by Contractor. All said defects arising after year(s) and defects in material are not warranted by Contractor. Contractor hereby assigns to Owner all warranties on materials as provided by the manufacturer of such materials.

AGREED:

CONTRACTOR:

Signature

Print Name & Title

Date

License Number

Name and Address of License Holder

OWNER:

Signature

Print Name

Date

NOTICE OF POTENTIAL CLAIMS MUST BE PROVIDED WITHIN ONE YEAR

ALASKA LAW AT AS 09.45.881-09.45.899 CONTAINS IMPORTANT REQUIREMENTS THAT YOU MUST FOLLOW BEFORE YOU MAY FILE A COURT ACTION FOR DEFECTIVE DESIGN, CONSTRUCTION, OR REMODELING AGAINST THE DESIGNER, BUILDER OR REMODELER OF YOUR HOME. WITHIN ONE YEAR OF THE DISCOVERY OF A DESIGN, CONSTRUCTION, OR REMODELING DEFECT, BEFORE YOU FILE A COURT ACTION, YOU MUST DELIVER TO THE DESIGNER, BUILDER OR REMODELER A WRITTEN NOTICE OF ANY DESIGN, CONSTRUCTION, OR REMODELING CONDITIONS YOU ALLEGE ARE DEFECTIVE IN ORDER TO PROVIDE YOUR DESIGNER, BUILDER, OR REMODELER WITH THE OPPORTUNITY TO MAKE AN OFFER TO REPAIR OR PAY FOR THE DEFECTS.

YOU ARE NOT OBLIGATED TO ACCEPT ANY OFFER MADE BY THE DESIGNER, BUILDER OR REMODER. THERE ARE STRICT DEADLINES AND PROCEDURES UNDER STATE LAW, AND FAILURE TO FOLLOW THEM MAY AFFECT YOUR RIGHT TO FILE A COURT ACTION. ALASKA LAW AT AS 09.45.895 CONTAINS LIMITATIONS TO THE AMOUNT OF DAMAGES THAT MAY BE RECOVERED IN A COURT ACTION FOR DEFECTIVE DESIGN, CONSTRUCTION OR REMODELING.

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What a Residential Roofing Contract Covers

A Residential Roofing Contract is a written agreement between a homeowner and a roofing contractor that defines the project scope, materials, timeline, payment schedule, warranties, permit responsibilities, and dispute resolution. It establishes roles and expectations for site access, debris removal, insurance and bonding, change-order procedures, and lien waiver obligations. A clear contract reduces ambiguity on roof design, material brands and grades, inspection checkpoints, cleanup, and final acceptance criteria. Properly executed, it becomes the primary reference for homeowner remedies, contractor obligations, and potential insurance or warranty claims.

Why a Formal Roofing Agreement Matters

A written contract allocates risk, fixes price and schedule, and documents required permits, inspections, and warranty terms. It minimizes disputes and establishes clear remedies for defective work and unpaid balances.

Why a Formal Roofing Agreement Matters

Who Typically Prepares and Signs This Contract

The contract is used by homeowners, independent roofing contractors, and property managers to set clear expectations for residential roof work.

  • Homeowners and property owners who commission roof repair or replacement and need written proof of terms and warranty coverage.
  • Licensed roofing contractors or subcontractors who quote, schedule, and execute work while documenting scope, materials, and payment milestones.
  • Property managers, HOA representatives, or insurance adjusters who administer repairs and require documented approvals and lien waivers.

Each signer should verify licenses, insurance, permit obligations, and payment terms before execution to reduce post-performance disputes.

Core Elements to Include in a Professional Contract

A robust roofing contract organizes responsibilities, technical details, and legal protections so both parties can measure performance and enforce remedies if needed.

Parties

Full legal names and contact details for homeowner(s) and contractor including business entity name and license number.

Scope of Work

Detailed description of roofing tasks, tear-off requirements, flashing work, ventilation changes, and any structural repairs.

Materials & Specs

Manufacturer, product line, color, warranty class, underlayment and fastener specifications, and acceptable substitutes if available.

Payment Schedule

Total price, deposit amount, interim draws tied to milestones, retainage, final payment conditions, and acceptable payment methods.

Permits & Inspections

Which party obtains permits, inspection timing, and responsibility for correction costs following failed inspections.

Warranties & Liability

Manufacturer and workmanship warranty terms, duration, exclusions, insurance coverage, and indemnity limitations.

Required Information and Key Fields

Property Address: Street, city, state, ZIP
Owner Name: Full legal name(s) on title
Contractor License: State number and classification
Scope Summary: One-line project summary
Material List: Brands and quantities
Payment Terms: Deposit and installment plan

Step-by-Step: Completing the Residential Roofing Contract

Follow this sequence to fill, review, and execute a contract that aligns with permits, insurance, and manufacturer warranty requirements.

  • 01
    Prepare Document: Upload template and insert project-specific details and line items.
  • 02
    Attach Specifications: Add product datasheets, shingle manufacturer warranty, and scope drawings.
  • 03
    Set Signers: Add homeowner and contractor emails, signer order, and authentication method.
  • 04
    Execute: Collect signatures, distribute signed copies, and store the audit trail.

Customize and Complete the Contract Online

Configure a repeatable digital workflow so contracts, permits, and signatures flow automatically between stakeholders.

Template Create a reusable contract template with locked core terms
Signer Order Homeowner signs last after contractor-attested milestones
Authentication Email link or SMS code based on risk and homeowner preference
Conditional Fields Show change-order fields only if scope changes are selected
Notifications Auto-alerts for permit approvals and final inspections

Digital Signing and eSubmission Capabilities

Use an eSignature platform that supports PDF and DOCX, audit trails, and integrations with storage or project management tools.

  • File Formats: PDF, DOCX, and template import
  • Integrations: Google Drive, Box, Procore, NetSuite
  • Security: TLS in transit; AES-256 at rest

Ensure the platform provides a complete audit trail (IP, timestamp, signer attribution) and preserves a tamper-evident signed file for future claims or inspections.

Where to Send the Executed Contract and Supporting Files

After signing, distribute the contract and relevant documents to stakeholders and retain accessible copies for permit and warranty purposes.

  • Local Building Department: File permit documents and approved plans as required
  • Homeowner/HOA: Provide final signed agreement and warranty information
  • Contractor Records: Store executed contract and inspection proofs
  • Insurer/Adjuster: Submit signed contract for claim validation

Typical Timelines, Deadlines, and Processing Expectations

Roofing projects involve permit timings, inspection windows, and payment milestones; plan these into the contract to avoid schedule disputes.

Permit Application:

Submit before work begins; municipal review varies widely

Project Start:

Begin within the timeframe specified after permit approval

Mid-Project Inspection:

Schedule any required inspections before covering structural elements

Final Inspection:

Obtain final sign-off to trigger final payment and warranty start

Warranty Activation:

Warranty term usually begins on the completion or final inspection date

Key Project Milestones

Track these milestones as numbered, sequential stages so payments and inspections tie to verifiable progress.

01

1. Pre-Construction

Permits applied, materials ordered, insurance confirmed.

02

2. Mobilization

Tear-off and site protection complete; debris plan active.

03

3. Mid-Work Inspection

Framing/flashing inspected before covering or sheathing installed.

04

4. Completion & Handover

Final inspection passed, punch list closed, final payment issued.

Common Mistakes to Avoid

  • Using vague scope language that omits material brands, shingle class, or underlayment type, which invites disputes over substituted materials.
  • Accepting oral change orders without written documentation and signatures for additional cost and time adjustments.
  • Skipping permit responsibilities or assuming the contractor will handle all filings without confirming who pays fees or addresses corrections.
  • Failing to require proof of contractor insurance and license verification before issuing any deposit or allowing work to commence.

Risks and Consequences of an Incomplete or Incorrect Contract

Unenforceable Terms: Ambiguous clauses may limit remedies
Permit Violations: Fines or stop-work orders possible
Mechanic's Liens: Unpaid subcontractors can file liens
Warranty Loss: Improper installation may void warranty
Insurance Denials: Claims may be rejected without proper documentation
Payment Disputes: Delays and collection costs can escalate

How to Save and Export the Signed Contract

Store signed files in tamper-evident formats and export copies for permitting, insurance, and archival purposes.

Export Formats

Save executed files as PDF/A and retain original DOCX templates for edits

Audit Trail

Keep the platform-generated certificate showing IP, timestamps, and signer actions

Cloud Storage

Store copies in Google Drive, Box, or your project-management repository

Local Backup

Archive signed PDFs and attachments on an internal server for redundancy

Practical Tips for Accurate and Efficient Contracts

Adopt these practices to reduce disputes, speed approvals, and protect both homeowner and contractor interests during roofing projects.

Verify Licenses and Insurance
Confirm the contractor's current state license, workers' compensation, and general liability insurance. Record policy numbers and expiration dates so you can validate coverage if an incident occurs during the project.
Document Material Specifications
List manufacturer, product code, warranty class, and shingle classification. Attach product data sheets and installation requirements to avoid disagreements about acceptable substitutions and to preserve manufacturer warranty eligibility.
Tie Payments to Milestones
Use a payment schedule linked to verifiable milestones such as permit approval, completion of tear-off, and final inspection. Avoid large upfront deposits and retain a final payment until completion and clean-up verification.
Use Written Change Orders
Require signed change orders for any scope or price change that include the additional cost, adjusted schedule, and revised warranty implications to prevent later disputes.

Real-World Examples of Electronic Contracting in Property Work

Digital agreements are used across property management and contracting to speed approvals and preserve complete records.

Martin Properties — Contractor Efficiency

A property manager used online execution to replace multiple on-site signings, accelerating project starts and tracking.

  • This reduced turnaround on approvals.
  • "I can process and execute all of these documents online with 100% compliance and built-in security." — Tim Martin, Founder, Martin Properties

Optica Ventures — Simple Workflow

A small roofing firm standardized templates and routing to collect signatures remotely, improving accuracy for scope and warranty terms.

  • Template reuse cut drafting time.
  • "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers." — Brian Fitzgibbons, COO, Optica Ventures LLC

eSignature Pricing Comparison for Executing Roofing Contracts

Compare vendor starting prices and key capabilities relevant to signing and managing residential roofing contracts. signNow appears first for comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No No No
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

FAQs — Common Questions About Residential Roofing Contracts

Answers to frequent questions on execution, electronic signatures, permits, and dispute handling for residential roofing agreements.


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