Who must sign the resolution?

The resolution should be signed by the authorized official named in the document and attested by the clerk or secretary. If an entity requires board approval, include the board chair or comparable officer and the official attestation to reflect the vote.

Can this resolution be signed electronically?

Yes, when the eSignature meets legal validity tests (intent, consent, attribution, retention) under the ESIGN Act (15 U.S.C. ch. 96) and applicable state UETA or ESRA rules. Confirm TDHCA or funder acceptance of e-signed and e-submitted copies before relying on electronic signing for final submission.

Is notarization required?

Notarization requirements vary by jurisdiction and funder. Many resolutions do not require notarization, but some grant programs or local codes may request an attested or notarized copy; verify with the clerk and TDHCA guidance.

What happens if the resolution wording is incorrect?

Incorrect or vague authorization language can delay application processing, trigger requests for corrected documents, or produce audit findings. Resolve issues by adopting an amended resolution or an addendum that clarifies authority and dates.

How should the certified copy be stored?

Retain a certified PDF and the original signed paper copy per organizational retention policy. Ensure audit trails and metadata are preserved to demonstrate when and by whom the document was signed.

How do we amend or revoke a prior resolution?

Adopt a new resolution that expressly amends or revokes the earlier action and record the vote in meeting minutes. Keep both documents together in the official record to show the chain of authority.

Electronic Signature
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Resolution No. 18-027 Authorizing TDHCA

Resolution No. 18-027 Authorizing TDHCA

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

What Resolution No. 18-027 Authorizing TDHCA Is

Resolution No. 18-027 Authorizing TDHCA is a formal municipal or organizational resolution that documents an entity's authorization to interact with the Texas Department of Housing and Community Affairs (TDHCA). It typically identifies the action being approved, the official or office empowered to submit applications or accept awards, relevant grant or program identifiers, and any attestation about matching funds or local commitments. The resolution serves as an official record for auditors and funders and establishes authority for downstream signing, filing, or contract execution related to TDHCA programs.

Why this Resolution Matters for Funding and Compliance

A correctly drafted resolution documents legal authority, satisfies TDHCA and grantor requirements, and creates an auditable record that supports applications, contract execution, and compliance reviews.

Who Typically Prepares and Approves This Resolution

Local governments, housing authorities, nonprofit boards, and authorized officers usually prepare or request this resolution before submitting applications or accepting TDHCA funds.

City manager or county official responsible for community development approvals.
Board chair or executive director of a public housing authority or nonprofit applicant.
Finance director or grant manager who confirms matching funds and budget authority.

Parties preparing the resolution should coordinate with legal counsel and the finance office to ensure wording matches TDHCA program rules and local procurement policies.

Common Signatories and Their Roles

Authorized Official

An elected official, executive director, or other named officer who the governing body empowers to sign applications and contracts. The resolution should explicitly name or designate this official and their scope of authority in connection with TDHCA programs.

Clerk / Secretary

An administrative officer (city clerk or board secretary) who attests, certifies, or records the resolution in official minutes; often provides an attestation or corporate seal if required by the funder.

Essential Resolution Data Elements

Resolution Title: Exact resolution identifier

Action Authorized: Specific program action

Authorized Party: Name and title of signer

Effective Date: MM/DD/YYYY format

Funding Details: Program or grant name

Certification: Signature and attestation

Consequences of Incorrect or Missing Resolution Elements

Funding Delay: Application processing paused

Rejection Risk: Grant application denied

Audit Finding: Noncompliance citation

Contract Voidance: Execution authority challenged

Repayment Liability: Funds may be at risk

Legal Exposure: Questions about authority

Common Preparation Challenges to Watch For

Unclear authorization language that fails to name a specific official or grant signing authority, leading to downstream disputes or rejected applications.
Mismatched dates between the resolution, application, and budget documents that cause administrative inconsistencies during review or audit.
Missing budget or matching-fund language where TDHCA requires local commitment, creating deficiencies that delay award notices.
Improperly completed signature blocks or missing attestations from a clerk or secretary that prevent the resolution from being accepted as an official record.

Step-by-Step: Completing Resolution No. 18-027

Follow these sequential steps to prepare, approve, and file the resolution so it meets TDHCA and internal governance requirements.

01

Draft Text: Prepare language specifying the action, program, and authorized official.
02

Board Approval: Present the resolution at a duly noticed meeting and record the vote.
03

Certification: Have the clerk or secretary attest and apply the official seal if required.
04

Attach Documents: Include budget, application, and supporting financial documents.

How to Configure an Online Resolution Workflow

Set up a digital signing workflow that matches the document approval path and captures required attestations.

Field	Configuration
Signature Order	Set signer sequence: authorized official, clerk/secretary, finance review
Authentication	Use email + SMS code or stronger methods for official signers
Audit Trail	Enable full event logging (IP, timestamp, certificate)
Attachments	Attach supporting budget and meeting minutes PDFs

Where to File or Send the Adopted Resolution

After execution, the resolution must be routed to specific internal and external destinations depending on program requirements.

Internal Records: File certified copy with city/county clerk or board records
Finance Office: Provide copy to finance for audit and budget alignment
TDHCA Submission: Upload or attach per TDHCA application instructions
Grant File: Retain with grant application and supporting documents

Digital Signing and eSubmission Requirements

Ensure any eSignature platform you use supports required authentication, audit trails, and record retention for grant compliance.

Authentication: Email plus SMS or stronger
Audit Trail: Timestamps, IP, action log
Record Export: PDF with certificate

Confirm that the chosen platform meets TDHCA or funder-specific e-submission rules and supports later retrieval for audits and reporting.

How a Resolution Differs From Similar Documents

Compare common document types so you select the correct instrument when documenting authority for TDHCA interactions.

Criteria	Resolution	Ordinance
Purpose	delegation of authority	legislative change
Approval Vote	simple majority	often supermajority
Publication	usually not required	may require posting
Record Location	board minutes	municipal code

eSignature Pricing and Feature Snapshot for Resolution Signing

Basic vendor pricing and feature availability for routine resolution signing and low-to-moderate-volume eSubmission workflows.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Timing Considerations and Deadlines

Track internal and external deadlines to ensure the resolution is in place before application submission and contract execution.

Board Meeting Date:

Adopt resolution before TDHCA application due date

Application Deadline:

Match TDHCA posted submission deadline

Certification Date:

Clerk attestation date should follow board vote date

Grant Closeout:

Retain records until closeout and required audit windows expire

Amendments:

Adopt amendments before changes take effect

Practical Tips for Accurate and Efficient Completion

Adopt consistent document practices to reduce rework and support audits.

Use Precise Language

Specify the exact scope of authority, dollar limits, and program identifiers to prevent ambiguity and support auditors.

Coordinate Parties

Confirm names, titles, and signatures with clerk and finance before finalizing the resolution to avoid mismatches.

Attach Evidence

Include supporting budget pages, meeting minutes, and any required certificates when submitting to TDHCA.

Keep a Certified Copy

Store a certified PDF of the signed resolution and the clerk's attestation with audit metadata for retrieval.

Real-World Examples of Digital Document Use

Two brief examples illustrate how organizations use digital signing and governance documents to streamline approvals and recordkeeping.

Optica Ventures (Governance)

Optica used an online signing workflow for corporate authorizations to speed approvals.

The interface simplified multi-signer routing.
"The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers." — Brian Fitzgibbons, COO, Optica Ventures LLC.

Martin Properties (Operations)

A small property firm moved resolutions and contract approvals online to avoid in-person meetings.

Mobile signing reduced turnaround time.
"I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently." — Tim Martin, Founder, Martin Properties.

Frequently Asked Questions about Resolution No. 18-027

Answers to common questions about authority, signatures, e-signing, and filing to help avoid delays or compliance issues.

Need help? Contact support

Who must sign the resolution?
The resolution should be signed by the authorized official named in the document and attested by the clerk or secretary. If an entity requires board approval, include the board chair or comparable officer and the official attestation to reflect the vote.
Can this resolution be signed electronically?
Yes, when the eSignature meets legal validity tests (intent, consent, attribution, retention) under the ESIGN Act (15 U.S.C. ch. 96) and applicable state UETA or ESRA rules. Confirm TDHCA or funder acceptance of e-signed and e-submitted copies before relying on electronic signing for final submission.
Is notarization required?
Notarization requirements vary by jurisdiction and funder. Many resolutions do not require notarization, but some grant programs or local codes may request an attested or notarized copy; verify with the clerk and TDHCA guidance.
What happens if the resolution wording is incorrect?
Incorrect or vague authorization language can delay application processing, trigger requests for corrected documents, or produce audit findings. Resolve issues by adopting an amended resolution or an addendum that clarifies authority and dates.
How should the certified copy be stored?
Retain a certified PDF and the original signed paper copy per organizational retention policy. Ensure audit trails and metadata are preserved to demonstrate when and by whom the document was signed.
How do we amend or revoke a prior resolution?
Adopt a new resolution that expressly amends or revokes the earlier action and record the vote in meeting minutes. Keep both documents together in the official record to show the chain of authority.

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