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Roofing Contract

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ROOFING CONTRACT

THIS ROOFING CONTRACT (“Contract”), effective as of the date of the last party to sign below, is between , having an address at ("Contractor") and , having an address at ("Owner").

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK:

Shingles Material:   Brand/Color:

Year of Warranty:   Spacing:   Nails:

Felt:   Size/Weight:   Nails:

Roof Edging:   Step Shingle Flashing:

Chimney Flashing:   Chimney Counter Flashing:

Valley Flashing:   Roof Fans/Vents:

Ice and Weather Shield:   Rubberized Roofing:

Soil Pipe Flash Kit:   Steel Valley:

2. WORK SITE: The Project shall be constructed on the property of Owner located at and more particularly described as (hereafter "the Work Site"). Owner hereby authorizes Contractor to commence and complete the usual and customary excavation and grading on the Work Site as may be required in the judgment of the Contractor to complete the Project. Unless called for in the drawings or specifications, no landscaping, finish grading, filling or excavation is to be performed at the Work Site by the Contractor.

3. TIME OF COMPLETION: Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before . Contractor shall not be liable for any delay due to circumstances beyond its control including strikes, casualty, acts of God, illness, injury, or general unavailability of materials.

4. PERMITS: Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. INSURANCE: Contractor shall maintain general liability, workers compensation and builder's risk insurance.

6. SURVEY AND TITLE: If the Project is near the Owner’s property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

7. CHANGES TO SCOPE OF WORK: Owner may make changes to the scope of the work, including changes to the drawings and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties. Such Change Orders shall become part of this Contract. Owner agrees to pay any increase in the cost of the Project as a result of a Change Order. In the event the cost of a Change Order is not known at the time a Change Order is executed, the Contractor shall estimate the cost thereof and Owner shall pay the actual cost whether or not it is in excess of the estimated cost.

8. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

9. LATE PAYMENT/DEFAULT: A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract. If payment is not made when due, Contractor may suspend work on the job until such time as all payments due have been made without breach of the Contract pending payment or resolution of any dispute. Owner agrees to pay a late charge of 1% of all payments that are more than ten (10) days late plus interest at the rate of 1% per month.

SPECIAL NOTICE: THE LAW REQUIRES THAT THE CONTRACTOR SHALL SUBMIT A SWORN STATEMENT OF PERSONS FURNISHING MATERIALS AND LABOR BEFORE ANY PAYMENTS ARE REQUIRED TO BE MADE TO THE CONTRACTOR.

10. DESTRUCTION AND DAMAGE: If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage. If the estimated cost of replacing work already accomplished by Contractor exceeds 20 percent of the Contract price, either the Contractor or Owner may terminate this Contract. Upon termination by either party, Contractor shall be excused from further performance under this Contract and Owner shall pay Contractor a percentage of the Contract price in proportion to the amount of work accomplished prior to the destruction or damage.

11. ASSIGNMENT: Neither party may assign this Contract, or payments due under the Contract, without the other party’s written consent. Any such assignment shall be void and of no effect.

12. INTERPRETATION:

(a) Interpretation of Documents. The Contract, drawings, and specifications are intended to supplement one another. In the event of a conflict, the specifications shall control the drawings, and the Contract shall control both. If work is displayed on the drawings but not called for in the specifications, or if the work is called for in the specifications but not displayed on the drawings, Contractor shall be required to perform the work as though it were called for and displayed in both documents.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties. No other agreements, oral or written, pertaining to the work to be performed under this Contract exists between the parties. This Contract may only be modified only by a written agreement signed by both parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of Alabama.

13. ATTORNEYS’ FEES AND COSTS: If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

14. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws. To the extent required by law, all work shall be performed by individuals duly licensed and authorized by law to perform said work.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

15. WARRANTY: Shingles guaranteed under manufacturer’s warranty for a period of year(s). Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within year(s) from the date hereof. Contractor agrees to repair any roofing leaks under normally anticipated weather conditions. Ice damming is not a normally anticipated condition. Damage done to the roof system through no fault of the Contractor are not warranted by Contractor. All said defects arising after year(s) and defects in material are not warranted by Contractor. Contractor hereby assigns to Owner all warranties on materials as provided by the manufacturer of such materials.

AGREED:

CONTRACTOR:

Signature

Print Name & Title

Date

License Number

Name and Address of License Holder

OWNER:

Signature

Print Name

Date

* Optional for repairs to be paid for from insurance policy proceeds:

NOTICE OF CANCELLATION

If you are notified by your insurer that all or any part of the claim or contract is not a covered loss under the insurance policy, you may cancel the contract by mailing or delivering a signed and dated copy of this cancellation notice or any other written notice to at at any time prior to midnight on the earlier of the fifth business day after you have received such notice from your insurer or the thirtieth business day after your insurer has received properly executed proof(s) of loss from you. Notice of cancellation shall include a copy of the written notice from the insurer to the effect that all or part of the claim is not a covered loss under the insurance policy. If you cancel, any payments made by you under the contract, other than payments for goods or services related to a catastrophe which you agreed in writing to be necessary to prevent damage to your property, will be returned to you within 10 business days following receipt by the contractor of your cancellation notice.

I HEREBY CANCEL THIS TRANSACTION

(insured's signature)

(date)

Within 10 days after a contract referred to in subsection (e) has been cancelled, the contractor offering home repair or remodeling services shall tender to the insured any payments, partial payments, or deposits made by the insured and any note or other evidence of indebtedness. If, however, the contractor has provided any goods or services related to a catastrophe, acknowledged and agreed to by the insured in writing to be necessary to prevent damage to the premises, the contractor is entitled to the reasonable value of such goods and services. Any provision in a contract referred to in subsection (e) that requires the payment of any fee for anything except goods or services related to a catastrophe shall not be enforceable against any insured who has cancelled a contract pursuant to the above.

* Optional notice for home solicitation sales:

NOTICE OF CANCELLATION

YOU, THE CONSUMER, MAY CANCEL THIS TRANSACTION AT ANY TIME PRIOR TO MIDNIGHT OF THE THIRD BUSINESS DAY AFTER THE DATE OF THIS TRANSACTION. SEE THE ATTACHED NOTICE OF CANCELLATION FORM FOR AN EXPLANATION OF THIS RIGHT.

_____________________________ (enter date of transaction)

_____________________________ (Date)

YOU MAY CANCEL THIS TRANSACTION, WITHOUT ANY PENALTY OR OBLIGATION, WITHIN 3 BUSINESS DAYS FROM THE ABOVE DATE.

IF YOU CANCEL, ANY PROPERTY TRADED IN, ANY PAYMENTS MADE BY YOU, AND ANY NEGOTIABLE INSTRUMENT EXECUTED BY YOU UNDER THE CONTRACT OR TRANSACTION WILL BE RETURNED WITHIN 10 BUSINESS DAYS FOLLOWING RECEIPT BY THE SELLER OF YOUR CANCELLATION NOTICE, AND ANY SECURITY INTEREST ARISING OUT OF THE TRANSACTION WILL BE CANCELLED.

IF YOU CANCEL, YOU MUST MAKE AVAILABLE TO THE SELLER AT YOUR RESIDENCE IN SUBSTANTIALLY AS GOOD A CONDITION AS WHEN RECEIVED, ANY GOODS DELIVERED TO YOU UNDER THIS CONTRACT OR TRANSACTION, OR YOU MAY IF YOU WISH, COMPLY WITH THE INSTRUCTIONS OF THE SELLER REGARDING THE RETURN SHIPMENT OF THE GOODS AT THE SELLER’S EXPENSE AND RISK.

IF YOU MAKE THE GOODS AVAILABLE TO THE SELLER AND THE SELLER DOES NOT PICK THEM UP WITHIN 20 DAYS OF THE DATE OF YOUR NOTICE OF CANCELLATION, YOU MAY RETAIN OR DISPOSE OF THE GOODS WITHOUT ANY FURTHER OBLIGATION.

IF YOU FAIL TO MAKE THE GOODS AVAILABLE TO THE SELLER, OR IF YOU AGREE TO RETURN THE GOODS TO THE SELLER AND FAIL TO DO SO, THEN YOU REMAIN LIABLE FOR PERFORMANCE OF ALL OBLIGATIONS UNDER THE CONTRACT.

TO CANCEL THIS TRANSACTION, MAIL OR DELIVER A SIGNED AND DATED COPY OF THIS CANCELLATION NOTICE OR ANY OTHER WRITTEN NOTICE, OR SEND A TELEGRAM, TO , AT NOT LATER THAN MIDNIGHT OF .

I HEREBY CANCEL THIS TRANSACTION.

(Date)

(Buyer’s signature)

Enter text✕

What a Roofing Contract Is and When it Applies

A Roofing Contract is a written agreement that defines the scope, cost, schedule, warranties, and responsibilities for roof installation, repair, or replacement work. It sets clear expectations between the property owner and the contractor, covers permits and inspections, and allocates risk through insurance and indemnity clauses. For larger projects the contract commonly incorporates change-order procedures, retainage or milestone payments, and lien waiver obligations. Properly drafted roofing contracts reduce disputes, support permit approval, and provide documentary evidence for warranty, insurance, and potential lien or claims processes.

Why a Clear Roofing Contract Matters

A precise roofing contract protects both parties by documenting scope, price, timelines, and dispute processes while supporting compliance with building permits and insurer requirements.

Why a Clear Roofing Contract Matters

Who Typically Prepares and Signs a Roofing Contract

The roofing contract is used by property owners, roofing contractors, project managers, and lenders to formalize work and payments.

  • Residential homeowners arranging repairs or replacements and requiring written warranty and financing terms.
  • Commercial property owners or property managers overseeing multi-roof or multi-building projects with staged payments.
  • Roofing contractors and subcontractors documenting responsibility, materials, and change-order procedures before work begins.

Identify the primary signer and ensure authorized representatives sign; corporate signatures often require a printed name and title beside the signature.

Typical Signing Parties and Their Roles

Roofing Contractor

The licensed contractor or company executing the work; signs to accept scope, schedule, warranties, and payment terms and must supply license number, insurance proof, and contact information.

Property Owner

The homeowner or property manager who authorizes work, agrees to payments and access, and signs to acknowledge acceptance of scope, change-order authority, and final inspection criteria.

Essential Elements Every Roofing Contract Should Include

A professional roofing contract organizes responsibilities and risk into discrete sections so performance, payment, and remedies are clear to both parties.

Scope of Work

Clear, itemized description of roofing tasks, materials and brands, quantities, and exclusions so bidders and owners share the same performance expectations and inspection criteria.

Price and Payment

Total contract price, deposit, progress payment schedule, retainage, and accepted payment methods, plus conditions for withholding or stopping work for nonpayment.

Schedule and Permits

Start and completion dates, milestone deadlines, contractor responsibilities for pull and inspection of permits, and allocation of delay risk for weather or supply issues.

Warranties and Remedies

Manufacturer and contractor warranty periods, scope of covered defects, repair obligations, and procedures for warranty claims and dispute resolution.

Change Orders

Procedure for authorizing scope changes, signed change-order forms, associated cost and time adjustments, and effect on final completion date.

Liens and Insurance

Mechanisms for lien waivers, proof of contractor insurance and workers' compensation, indemnity obligations, and responsibilities where subcontractors are used.

Step-by-Step: Completing a Roofing Contract

Follow these steps in order to prepare, review, and finalize a roofing contract with minimal rework.

  • 01
    Prepare Documents: Assemble scope, permit info, and insurance certificates before drafting.
  • 02
    Draft Terms: Write clear scope, price, schedule, and change-order language.
  • 03
    Review Parties: Confirm legal names, licenses, and authorized signers.
  • 04
    Execute: Sign, date, and distribute executed copies to all parties.

How to Configure an eSigning Workflow

Set up signing fields, authentication, and distribution to match your approval and recordkeeping needs.

Document Upload Upload PDF or DOCX and verify scan quality.
Field Placement Add signature, initials, date, and text fields in logical order.
Signer Order Choose sequential or parallel signing based on approvals.
Authentication Select email link, SMS code, or stronger verification as required.
Notifications Enable signer reminders and completion copies for records.

Technical Options for Digital Completion

Roofing contracts can be completed electronically using PDF or DOCX with standard eSignature workflows and audit trails.

  • File Formats: PDF, DOCX, and scanned images accepted.
  • Authentication: Email, SMS, or KBA depending on risk.
  • Integrations: CRM, accounting, and storage integrations available.

Choose an eSignature setup that meets authentication and retention needs; integrate with your document storage and project management tools for auditability.

Typical eSubmission and Signing Flow

A simple eSigning flow reduces turnaround time and preserves an audit trail for inspections, payments, and claims.

  • Upload Document: Sender uploads finalized contract file to the platform.
  • Place Fields: Add signature, date, and required text fields in the document.
  • Assign Signers: Enter signer emails and set signing order if required.
  • Execute and Archive: Signers complete signing; platform stores signed copy and audit log.

Key Dates and Timeframes to Include

Specify the schedule and time-sensitive obligations so permits, inspections, and payment milestones are enforceable.

Effective Date:

Contract obligations and warranty calculations start on this date.

Permit Deadline:

Date by which contractor must secure building permits.

Start Date:

Day work commences on site.

Completion Date:

Target date for substantial completion and final inspection.

Final Payment Due:

Due on final acceptance or specified days after completion.

Project Milestones From Award to Closeout

Track major milestones to link payments and inspections to verifiable stages throughout the roofing project.

01

Contract Award

Owner and contractor sign and deposit received to hold start date.

02

Permit Pull

Contractor obtains permits before materials or demolition begins.

03

Mid-Project Inspection

Scheduled inspection verifies underlayment and flashing prior to final covering.

04

Final Acceptance

Owner inspection, punchlist completion, and final payment release.

Common Preparation Mistakes to Avoid

  • Vague scope descriptions that omit specific materials, brands, or installation methods, leading to owner-contractor disputes and unplanned costs.
  • Failing to require contractor license numbers and insurance certificates before work begins, which increases owner exposure to liability and stops work for permit approval.
  • Not including a clear change-order process and pricing method, which can lead to unauthorized extra charges and payment disagreements.
  • Missing signatures, incorrect party names, or unsigned change orders that can render parts of the contract unenforceable in dispute situations.

Potential Legal and Financial Consequences

Permit Violations: Stop-work orders possible
Unpaid Subcontractor Claims: Exposure to mechanic’s liens
Insurance Gaps: Claim denials for improper coverage
Contract Ambiguity: Increased litigation risk
Late Payments: Interest and collection costs
Warranty Disputes: Costly repairs and reputational harm

Supporting Documents and Download Options

Attach and retain related documents and export signed contracts in common formats for records and inspections.

Supported Formats

Export signed documents as PDF/A, PDF, or DOCX for storage, printing, and submission to permitting agencies or title companies depending on their requirements.

Supporting Attachments

Include insurance certificates, contractor license, material warranties, manufacturer specification sheets, and permit copies as attachments to the contract.

Audit Trail

Maintain timestamped audit logs showing signer identity, IP, and action history to support inspections, claims, or disputes.

Record Distribution

Provide executed copies to owner, contractor, lender, and insurer; archive originals in secure storage per retention policy.

eSignature Pricing and Feature Comparison

Compare common vendor pricing and capabilities for executing roofing contracts electronically. signNow is listed first per comparison format.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Yes Yes Varies Varies
Envelope Cap No cap 100 envelopes/user/year cap Varies Varies Varies

Real-World Examples of Digital Contract Use

Concrete examples show how digital execution reduces turnaround and maintains compliance across projects.

Optica Ventures (Brian Fitzgibbons)

They replaced paper contracts with digital templates to accelerate approvals and reduce errors.

  • The platform made uploads and signings mobile-friendly.
  • As COO, he noted the interface simplified customer execution and reduced back-and-forth, improving project start times and customer satisfaction.

Martin Properties (Tim Martin)

A small property manager centralized roofing bids and contracts online to avoid in-person signings.

  • Mobile signing enabled on-site approvals.
  • He reported executing documents online with complete compliance and security while keeping records accessible for inspections and warranty administration.

Frequently Asked Questions About Roofing Contracts

Answers to common questions about execution, enforceability, notarization, and disputes for roofing contracts.


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