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Roofing Contract

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CONSTRUCTION CONTRACT

THIS CONSTRUCTION CONTRACT (“Contract”), effective as of the date of the last party to sign below, is between , having an address at ("Contractor") and , having an address at ("Owner").

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK:

Shingles Material: Brand/Color:

Year of Warranty: Spacing: Nails:

Felt: Size/Weight: Nails:

Roof Edging: Step Shingle Flashing:

Chimney Flashing: Chimney Counter Flashing:

Valley Flashing: Roof Fans/Vents:

Ice and Weather Shield: Rubberized Roofing:

Soil Pipe Flash Kit: Steel Valley:

2. WORK SITE:

The Project shall be constructed on the property of Owner located at and more particularly described as (hereafter "the Work Site"). Owner hereby authorizes Contractor to commence and complete the usual and customary excavation and grading on the Work Site as may be required in the judgment of the Contractor to complete the Project.

3. IDENTIFYING INFORMATION:

(a) Full name and address of the owner(s) of the existing structure or new structure indicated in Section 3(c) below:


(b) Full name and address of the owner(s) of the land if different from the owner(s) of the structure listed above:


(c) Location of the above mentioned structure indicated by one of the following: (i) Street address; (ii) section, block, and lot numbers; or (iii) reference to a deed book and page number:

In the event the names or address of the persons indicated in 3(a) or 3(b) above change, such persons shall notify the Contractor within five (5) days of such change in writing, by certified mail, to the address set forth above.

4. TIME OF COMPLETION:

Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before . Contractor shall not be liable for any delay due to circumstances beyond its control including strikes, casualty, acts of God, illness, injury, or general unavailability of materials.

is of the essence.

5. PERMITS:

Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

6. SOIL CONDITIONS:

Contractor shall have no responsibility for the condition of the soils at the Work Site. Any excavation, filling or other work required by the Owner other than the usual and customary excavation and grading shall be agreed to in a Change Order for an amount in addition to the Contract Price.

7. INSURANCE:

Contractor shall maintain general liability, workers compensation and builder's risk insurance.

8. SURVEY AND TITLE:

If the Project is near the Owner’s property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

9. CHANGES TO SCOPE OF WORK:

Owner may make changes to the scope of the work, including changes to the drawings and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties.

10. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work.

Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work.

Contractor shall be paid as follows:

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

11. LATE PAYMENT/DEFAULT:

A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract.

12. DESTRUCTION AND DAMAGE:

If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage.

13. ASSIGNMENT:

Neither party may assign this Contract, or payments due under the Contract, without the other party’s written consent.

14. INTERPRETATION:

(a) Interpretation of Documents. The Contract, drawings, and specifications are intended to supplement one another.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of New York.

15. ATTORNEYS’ FEES AND COSTS:

If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

16. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

17. WARRANTY:

Shingles guaranteed under manufacturer’s warranty for a period of year(s).

Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within year(s) from the date hereof.

All said defects arising after year(s) and defects in material are not warranted by Contractor.

NOTICES TO OWNER

Any contractor, subcontractor, or materialman who provides home improvement goods or services pursuant to your home improvement contract and who is not paid may have a valid legal claim against your property known as a mechanic's lien.

The home improvement contractor is legally required to deposit all payments received prior to completion in accordance with subdivision four of section seventy-one-a of the lien law.

However, if the contract provides that the home improvement contractor will be paid on a specified hourly or time basis for work that has been performed or charges for materials that have been supplied prior to the time that payment is due, such payments for such work or materials shall not be deemed to be progress payments and shall not be required to be deposited.

AGREED:

CONTRACTOR:

Signature

Print Name & Title

Date

License Number

Name and Address of License Holder

Phone Number of License Holder

OWNER:

Signature

Print Name

Date

NOTICE TO BUYER

YOU, THE BUYER, MAY CANCEL THIS TRANSACTION AT ANY TIME PRIOR TO MIDNIGHT OF THE THIRD BUSINESS DAY AFTER THE DATE OF THIS TRANSACTION.

REFUND TERMS:

NOTICE OF CANCELLATION

(enter date of transaction)

(Date)

YOU MAY CANCEL THIS TRANSACTION, WITHOUT ANY PENALTY OR OBLIGATION, WITHIN THREE BUSINESS DAYS FROM THE ABOVE DATE.

IF YOU CANCEL, ANY PROPERTY TRADED IN, ANY PAYMENTS MADE BY YOU UNDER THE CONTRACT OR SALE, AND ANY NEGOTIABLE INSTRUMENT EXECUTED BY YOU WILL BE RETURNED WITHIN 10 BUSINESS DAYS FOLLOWING RECEIPT BY THE SELLER OF YOUR CANCELLATION NOTICE.

TO CANCEL THIS TRANSACTION, MAIL OR DELIVER A SIGNED AND DATED COPY OF THIS CANCELLATION NOTICE OR ANY OTHER WRITTEN NOTICE, OR SEND A TELEGRAM, TO , AT Address of Seller NOT LATER THAN MIDNIGHT OF

(Date)

(Buyer's Signature)

(Seller must complete both copies by entering the name of the seller, the address of the seller's place of business, the date of the transaction, and the date, not earlier than the third business day following the date of the transaction, by which the buyer may give notice of cancellation.)

Enter text✕

What a Roofing Contract Is and why it matters

A Roofing Contract is a written agreement between a property owner and a roofing contractor that defines the scope of work, materials, price, schedule, payment milestones, warranties, insurance and indemnity, change order procedures, and dispute-resolution terms. It creates clear expectations for performance, establishes liability and payment obligations, and provides the documentary record needed for permits, lien management, insurance claims, and enforcement. Electronic execution under ESIGN or state UETA laws is common for roofing contracts so long as the parties demonstrate intent, consent, attribution, and retention capability.

Why a clear Roofing Contract reduces risk

A properly drafted contract protects both owner and contractor by clarifying obligations, payment timing, change orders, warranty scope, and remedies for breaches. It helps prevent liens, permit delays, and payment disputes while supporting insurance and warranty claims.

Why a clear Roofing Contract reduces risk

Typical parties and professionals who complete Roofing Contracts

Roofing Contracts are prepared and executed by property owners, licensed roofing contractors, and project managers; they are also reviewed by lenders, insurers, and permitting authorities when required.

  • Homeowners and residential property managers who engage roof repairs or replacements.
  • Commercial property owners and facility managers overseeing larger roofing projects.
  • Licensed roofing contractors, subcontractors, and construction supervisors executing work.

Use the contract to document responsibilities, timeline, inspection milestones, and safety and insurance obligations so all stakeholders share a single reference for performance and payment.

Who signs the Roofing Contract

Property Owner

The property owner or authorized agent signs to accept the scope, price, financing terms, and payment schedule. If the owner is an entity, sign using the legal entity name and an authorized signatory with title.

Licensed Contractor

The licensed roofing contractor signs to confirm licensing, insurance, start and completion dates, warranty terms, and lien release obligations. Include license number and contractor's authorized signatory details.

Essential information to record in the contract

Project address: Street, city, state, ZIP
Owner legal name: Full legal entity or individual
Contractor license: License number and issuing state
Scope description: Summary of services and materials
Total price: Amount and currency
Insurance details: Policy limits and carrier

Immediate risks and penalties of errors

Mechanic lien risk: Late or missing payments enable lien filings
Permit violations: Work without permits may trigger fines
Warranty disputes: Ambiguous warranty terms cause coverage denial
Insurance denial: Missing proof of insurance risks claim refusal
Contract unenforceable: Improper signatures undermine enforceability
Tax withholding: Incorrect payee TIN may trigger backup withholding

Common preparation mistakes to avoid

  • Vague scope statements that omit material types, brand names, or performance standards lead to disputes and change orders that are hard to price.
  • Using informal names or nicknames instead of the legal entity on contracts can block payment, complicate lien releases, and invalidate warranty transfers.
  • Failing to attach permit numbers, inspection milestones, or certificate of insurance causes delays in inspections and may delay final payment or occupancy sign-off.
  • Not documenting retainage, progress payment thresholds, or acceptance criteria increases the likelihood of withheld payments and contractor cash-flow issues.

How to complete a Roofing Contract step by step

Follow a consistent sequence to reduce errors: collect party data, define scope, set payment and schedule, establish warranties and change-order processes, then execute signatures and distribute copies.

  • 01
    Collect party data: Enter legal names, addresses, and contractor license.
  • 02
    Define scope: List materials, limits, exclusions, and completion criteria.
  • 03
    Set payment terms: Specify deposit, progress payments, retainage, and final release.
  • 04
    Sign and distribute: Execute signatures and send signed copies to all stakeholders.

Where to send or file the executed Roofing Contract

After execution, distribute copies to every contracting party and to third parties who require the record, such as lenders, insurers, and permitting offices; maintain an organized local and electronic copy.

  • Owner copy: Owner retains original signed contract for records.
  • Contractor file: Contractor keeps signed copy for jobsite and billing.
  • Lender/insurer: Provide proof of contract for financing or claims.
  • Permitting office: Supply contract when local code or permit requests it.

Key clauses that a professional Roofing Contract should include

A complete contract covers performance, payments, timing, changes, protections and dispute mechanisms; each clause should be precise to avoid ambiguity in enforcement and to support permitting, lien releases, and insurance claims.

Scope of Work

Detail materials, workmanship standards, disposal of old roofing, edge and flashing work, and any manufacturer's installation requirements so acceptance criteria are objective and measurable.

Payment Terms

Specify deposit percentage, progress schedules, retainage amounts, accepted payment methods, late fees, and final payment conditions tied to inspection and lien releases.

Project Schedule

Include start date, estimated completion date, milestone inspections, weather-related allowances, and procedures for schedule adjustments to manage expectations and delays.

Change Orders

Require written change orders that state scope adjustments, cost impacts, and revised timelines; unsigned verbal changes should be explicitly disallowed.

Warranties

Set manufacturer and workmanship warranty terms, claim process, transferability, and any exclusions for subsequent roof penetrations or improper maintenance.

Insurance & Liens

Confirm contractor liability and workers' compensation coverage, require certificates of insurance, and describe lien release conditions tied to payment milestones.

How to configure an online Roofing Contract workflow

Set up a secure template with role-based signing, required fields, authentication, conditional logic, and automated distribution to streamline execution and recordkeeping.

Field Configuration
Template upload Upload PDF or DOCX and lock non-editable text.
Signer roles Assign owner, contractor, and witness roles by email.
Authentication Enable email, SMS code, or stronger ID verification.
Conditional fields Show fields only when specific options are selected.

Digital signing and technical compatibility

Choose a platform that supports PDF/DOCX, mobile signing, audit trails, and secure storage to preserve evidentiary value and comply with ESIGN and state laws.

  • File formats: PDF, DOCX, and HTML supported
  • Integrations: Works with common CRMs and cloud drives
  • Authentication: Email, SMS, or advanced verification

Typical deadlines and timing expectations

Track contract dates explicitly: effective date, permit application, scheduled start, completion, payment milestones, and warranty claim windows to avoid disputes and trigger obligations.

Effective date:

Date parties sign and agreement takes effect

Permit application:

Apply before work begins; local timelines vary

Start date:

Contractor to begin work by stated date

Completion date:

Target finish date; include weather allowances

Warranty claim window:

Follow manufacturer and contractor claim timelines

Real-world Roofing Contract scenarios

Two typical use cases illustrate how contract clauses, schedules, and payment terms are applied in practice.

Residential reroofing

A homeowner hires a licensed contractor for tear-off and replacement using specified shingles and flashing standards

  • Contract ties payments to completed roof deck, underlayment, and shingle installation milestones
  • The contract requires final inspection, a manufacturer warranty transfer, and a written lien waiver on final payment to prevent mechanic lien exposure.

Commercial roof replacement

A property manager engages a contractor for a multi-building replacement with staggered phasing

  • Phased schedule and liquidated delay damages control tenant disruption
  • The contract includes performance bonds, certificate of insurance, staged retainage, and detailed change-order pricing to manage scope variations and insurance claims.

Notarization, witnessing, and authentication steps

When notarization or witnesses are required, follow a clear sequence to authenticate signatures and preserve admissibility; requirements vary by state and by document type.

01

Verify signer identity

Check government ID for in-person or use credential analysis for RON sessions.

02

Choose notarization method

Decide between in-person notary or approved remote online notarization.

03

Record the session

For RON, retain audio-video per state rules and store securely.

04

Witness signatures

If witnesses required, have them sign, print name, and provide addresses.

05

Attach acknowledgment

Notary adds an acknowledgment or jurat consistent with state form.

06

File if required

Submit notarized documents to local offices when statute requires filing.

07

Keep the journal

Notaries retain journal entries per state retention rules.

08

Distribute copies

Provide notarized copies to owner, contractor, and insurer as needed.

Practical tips for accurate and efficient completion

Follow these practices to reduce disputes, speed approvals, and keep records audit-ready.

Use precise legal names
Always type the full legal owner and contractor names exactly as registered. For businesses, include the legal entity suffix and authorized signer title so payments and enforcement reference the correct legal party.
Attach exhibits and permits
Include material specifications, manufacturer instructions, permit applications, and approved plans as numbered exhibits to avoid scope confusion and to support insurance and warranty claims.
Document change orders
Require written, signed change orders that state cost, schedule impact, and approval authority. This prevents oral changes from creating unexpected obligations or disputes.
Preserve an audit trail
Use a signing platform that captures timestamps, IP addresses, and signer authentication details. A complete audit trail strengthens enforceability under ESIGN and UETA standards.

Comparison: eSignature options relevant to Roofing Contracts

A concise vendor comparison can help owners and contractors evaluate eSignature providers for secure contract execution and recordkeeping. Price and feature availability vary by plan.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

FAQs and troubleshooting for Roofing Contracts

Answers to common legal and execution questions about roofing agreements, notarization, recordkeeping, and electronic signature validity under U.S. law.


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