Establishing secure connection…Loading editor…Preparing document…

Roofing Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

ROOFING CONTRACT

THIS ROOFING CONTRACT (“Contract”), effective as of the date of the last party to sign below, is between , having an address at ("Contractor") and , having an address at ("Owner").

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK:

New Roof Package:
Re-Roof Package:
Shingles Material:
Brand/Color:
Year of Warranty:
Spacing:
Nails:
Felt:
Size/Weight:
Nails:
Roof Edging:
Step Shingle Flashing:
Chimney Flashing:
Chimney Counter Flashing:
Valley Flashing:
Roof Fans/Vents:
Ice and Weather Shield:
Rubberized Roofing:
Soil Pipe Flash Kit:
Steel Valley:

2. WORK SITE: The Project shall be constructed on the property of Owner located at and more particularly described as (hereafter "the Work Site").

Owner hereby authorizes Contractor to commence and complete the usual and customary excavation and grading on the Work Site as may be required in the judgment of the Contractor to complete the Project. Unless called for in the drawings or specifications, no landscaping, finish grading, filling or excavation is to be performed at the Work Site by the Contractor.

3. TIME OF COMPLETION: Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before .

Contractor shall not be liable for any delay due to circumstances beyond its control including strikes, casualty, acts of God, illness, injury, or general unavailability of materials.

4. PERMITS: Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. INSURANCE: Contractor shall maintain general liability, workers compensation and builder's risk insurance.

6. SURVEY AND TITLE: If the Project is near the Owner’s property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

7. CHANGES TO SCOPE OF WORK: Owner may make changes to the scope of the work, including changes to the drawings and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties. Such Change Orders shall become part of this Contract. Owner agrees to pay any increase in the cost of the Project as a result of a Change Order. In the event the cost of a Change Order is not known at the time a Change Order is executed, the Contractor shall estimate the cost thereof and Owner shall pay the actual cost whether or not it is in excess of the estimated cost.

8. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

9. LATE PAYMENT/DEFAULT: A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract. If payment is not made when due, Contractor may suspend work on the job until such time as all payments due have been made without breach of the Contract pending payment or resolution of any dispute. Owner agrees to pay a late charge of 1% of all payments that are more than ten (10) days late plus interest at the rate of 1% per month.

10. DESTRUCTION AND DAMAGE: If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage. If the estimated cost of replacing work already accomplished by Contractor exceeds 20 percent of the Contract price, either the Contractor or Owner may terminate this Contract. Upon termination by either party, Contractor shall be excused from further performance under this Contract and Owner shall pay Contractor a percentage of the Contract price in proportion to the amount of work accomplished prior to the destruction or damage.

11. ASSIGNMENT: Neither party may assign this Contract, or payments due under the Contract, without the other party’s written consent. Any such assignment shall be void and of no effect.

12. INTERPRETATION:

(a) Interpretation of Documents. The Contract, drawings, and specifications are intended to supplement one another. In the event of a conflict, the specifications shall control the drawings, and the Contract shall control both. If work is displayed on the drawings but not called for in the specifications, or if the work is called for in the specifications but not displayed on the drawings, Contractor shall be required to perform the work as though it were called for and displayed in both documents.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties. No other agreements, oral or written, pertaining to the work to be performed under this Contract exists between the parties. This Contract may only be modified only by a written agreement signed by both parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of Alabama.

13. ATTORNEYS’ FEES AND COSTS: If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

14. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws. To the extent required by law, all work shall be performed by individuals duly licensed and authorized by law to perform said work.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

15. WARRANTY: Shingles guaranteed under manufacturer’s warranty for a period of year(s). Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within year(s) from the date hereof. Contractor agrees to repair any roofing leaks under normally anticipated weather conditions. Ice damming is not a normally anticipated condition. Damage done to the roof system through no fault of the Contractor are not warranted by Contractor. All said defects arising after year(s) and defects in material are not warranted by Contractor. Contractor hereby assigns to Owner all warranties on materials as provided by the manufacturer of such materials.

AGREED:

CONTRACTOR:

Signature

Print Name & Title

Date

License Number

Name and Address of License Holder

OWNER:

Signature

Print Name

Date

NOTICE OF CANCELLATION

"You may cancel this contract at any time before midnight on the tenth business day after you have entered into this contract if you have received written notification from your insurer that all or any part of the claim or contract is not a covered loss under the insurance policy. This right to cancel is in addition to any other rights of cancellation which may be found in state or federal law or regulation. See attached notice of cancellation form for an explanation of this right."

"If you are notified by your insurer that all or any part of the claim or contract is not a covered loss under the insurance policy, you may cancel the contract by mailing or delivering a signed and dated copy of this cancellation notice or any other written notice to at , at any time prior to midnight on the tenth business day after you have entered into this contract if you have received such notice from your insurer.

I HEREBY CANCEL THIS TRANSACTION

Date

"Insured's Signature"

NOTICE OF CANCELLATION

"You may cancel this contract at any time before midnight on the tenth business day after you have entered into this contract if you have received written notification from your insurer that all or any part of the claim or contract is not a covered loss under the insurance policy. This right to cancel is in addition to any other rights of cancellation which may be found in state or federal law or regulation. See attached notice of cancellation form for an explanation of this right."

"If you are notified by your insurer that all or any part of the claim or contract is not a covered loss under the insurance policy, you may cancel the contract by mailing or delivering a signed and dated copy of this cancellation notice or any other written notice to at , at any time prior to midnight on the tenth business day after you have entered into this contract if you have received such notice from your insurer.

I HEREBY CANCEL THIS TRANSACTION

Date

"Insured's Signature"

Enter text✕

What a Roofing Form Is and when it’s used

A Roofing Form is a written agreement or job record used by contractors and property owners to document scope, materials, schedule, payment, permits, and acceptance for roofing work. It combines customer and project details with signature blocks, change-order provisions, and basic warranty language so parties have a clear, auditable record of obligations and approvals before work begins.

Why a clear Roofing Form matters for projects

A complete Roofing Form reduces disputes, speeds approvals, and provides legal evidence of agreed scope and payment terms while clarifying permitting responsibilities and completion criteria for both contractor and owner.

Why a clear Roofing Form matters for projects

Who typically completes and signs a Roofing Form

Roofing Forms are used by contractors, subcontractors, property owners, and sometimes building departments or insurance adjusters to document roofing work and consent.

  • General contractors preparing a bid and formal contract for a residential or commercial roof replacement.
  • Homeowners or property managers authorizing scope, start date, and payment schedule for a roofing job.
  • Insurance adjusters or public adjusters attaching approved scope and estimate to a claim.

Ensure the person signing has contractual authority (company officer, property owner, or authorized agent) to avoid later enforceability challenges.

Primary signers and their roles

Contractor — Authorized Officer

The contractor signer should be an officer, business owner, or employee with written signing authority. Their signature binds the contractor to scope, schedule, warranty, and indemnity clauses under the companies internal contracting policy.

Owner / Agent

The property owner or a named agent (property manager, trustee, or insurance representative) must sign to show acceptance of estimates, consent to permits, and authorization to proceed; match the name to proof of ownership to avoid disputes.

Essential sections to include in a professional Roofing Form

A well-drafted Roofing Form groups project facts, work scope, pricing, timelines, change-order handling, and dispute resolution into clearly labeled sections so each party understands obligations and remedies.

Parties

Full legal names and contact details for contractor, subcontractors (if any), and property owner; include company name, address, phone, and license numbers where applicable.

Project Address

Exact street address, unit number, and parcel or lot identifier where roofing work will occur to avoid ambiguity on site location.

Scope of Work

Detailed description of tasks, roof system type, materials, removal requirements, underlayment, flashing, and measurable acceptance criteria.

Materials and Warranty

List primary materials, manufacturer warranties, and contractor workmanship warranty with duration and conditions for warranty claims.

Payment and Schedule

Total price, deposit amount, milestone payments, final balance due, and anticipated start/completion dates; specify retainage if used.

Change Orders & Disputes

Procedure for written change orders, pricing adjustments, and the chosen dispute resolution method such as mediation or arbitration.

Step-by-step process to complete the Roofing Form

Follow these steps to prepare, approve, and sign a roofing agreement so the job can begin with clear obligations and documentation.

  • 01
    Prepare the estimate: Draft scope, materials, and itemized pricing; attach manufacturer warranties and permit requirements.
  • 02
    Obtain approvals: Get owner or insurance authorization, verify license and insurance information, confirm permit responsibility.
  • 03
    Sign and date: Execute signatures from authorized signers; record effective date and witness or notarization if required by jurisdiction.
  • 04
    Retain copies: Provide signed copies to all parties and retain originals per record-keeping rules.

How to configure an online Roofing Form workflow

Set up a repeatable digital workflow so forms route automatically to the right parties with the proper authentication and fields.

Field Mapping Place signature, date, and text fields and enable conditional fields for optional change orders.
Authentication Use email link or SMS code for signer verification; escalate to KBA if required by risk profile.
Template Save the completed form as a reusable template to standardize future estimates and contracts.
Integration Connect with project or accounting systems (Procore, NetSuite, Salesforce) to auto-populate job and billing data.
Notifications Enable reminders and conditional alerts for unsigned forms and upcoming milestone payments.

Digital submission and signing flow for the Roofing Form

A typical online signing flow reduces turnaround and creates an audit trail for every action on the Roofing Form.

  • Upload: Upload the completed PDF or DOCX with placeholders for signatures and initials.
  • Assign signers: Add signer emails and specify signing order if sequence matters.
  • Sign: Signers authenticate and execute signatures from desktop or mobile devices.
  • Distribute: System emails signed copies and stores the audit trail for future reference.

Technical and file requirements for eSubmission

Ensure the platform supports common file types, authentication options, and integrations used by contractors and owners.

  • File formats: PDF and DOCX are preferred for stable formatting and signature compatibility.
  • Integrations: Look for connectors to Salesforce, NetSuite, Procore, Google Workspace, and Box.
  • Authentication options: Support email, SMS code, and advanced signer authentication for higher-risk jobs.

Confirm the chosen vendor provides tamper-evident signed PDFs and a searchable audit trail to support claims, warranty requests, and inspections.

Security and compliance considerations for signed Roofing Forms

Encryption in transit: TLS 1.2/1.3
Encryption at rest: AES-256
Audit trail: Retains timestamps, IP, and action log
Regulatory compliance: ESIGN and UETA support
Industry certifications: SOC 2 Type II, ISO 27001
Privacy frameworks: GDPR, CCPA support

eSignature vendor pricing snapshot for signing Roofing Forms

Compare plan entry pricing and key capabilities for common eSignature providers used to execute Roofing Forms. Pricing shown is per-user monthly where available.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Common deadlines and timing considerations for Roofing Forms

Track dates for contract effectiveness, permit submission, change orders, and any lien or warranty notice windows to preserve rights and avoid penalties.

Contract Effective Date:

The date entered as Effective Date starts performance timelines and warranty counting.

Permit Submission:

Submit permit applications before work begins; municipal review times vary by jurisdiction.

Notice for Change Orders:

Specify a written notice period for owner approval of change orders to avoid scope disputes.

Completion / Punch List:

Define substantial completion and final inspection dates for withholding or final payment triggers.

Lien Notice Deadlines:

Mechanics lien filing windows vary by state — check local statute for exact filing deadlines.

Key project milestones from estimate to final acceptance

Map critical milestones so responsibilities, inspections, and payment events occur in predictable sequence.

01

Estimate Issued

Contractor sends itemized estimate and proposed schedule to owner for review.

02

Contract Executed

Both parties sign the Roofing Form and any required permits are initiated.

03

Work Performed

Contractor completes roofing work, coordinates inspections, and documents progress.

04

Final Sign-off

Owner or inspector signs acceptance and final payment is released per terms.

Common mistakes to avoid when preparing a Roofing Form

  • Omitting a clear description of the scope of work which leads to differing expectations and scope creep during execution.
  • Failing to list manufacturer warranty details and applicable installation conditions, which can void warranty claims later.
  • Not specifying payment milestones or retainage, making it harder to enforce timely payments or apply holdbacks for incomplete work.
  • Skipping authorizations for permits or inspections and assuming verbal approvals instead of written consent in the form.

Risks and potential consequences of an incomplete or incorrect Roofing Form

Contract Dispute: Ambiguous terms can lead to breach claims and litigation
Lien Risk: Improper notices or missed deadlines may affect lien rights
Warranty Denial: Incorrect material or installation details may void warranties
Payment Delays: Missing signatures or unclear payment terms slow collections
Permit Violations: Work without required permits can incur fines and stop-work orders
Enforceability Issues: Unauthorized signers can render the form unenforceable

Practical examples of Roofing Form use in real projects

These short examples show how organizations use Roofing Forms to standardize approvals and preserve records across mobile and office workflows.

Martin Properties — Residential Re-roof

Contractor prepared a standardized Roofing Form for each job

  • Deployed mobile signing at the property
  • The firm processed approvals online and maintained compliance across inspections and warranty claims.

Optica Ventures — Multi-site Portfolio

Portfolio manager used templated Roofing Forms for repeat reroofs

  • Integrated contract data with property management software
  • This reduced administrative time and centralized signed agreements for audits and vendor payments.

Frequently asked questions about Roofing Forms and eSigning

Answers to the most common questions about signing, notarization, storage, and legal validity of Roofing Forms.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users