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Easement Agreement from Citizen to LPA Department

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SUBSURFACE UNDERGROUND STORAGE CONVEYANCE

This Subsurface Underground Storage Conveyance (the “Conveyance”) is dated to be effective (the “Effective Date”), between , whose address is (as “Grantor”), and , whose address is (as “Grantee”).

1. Grant of Storage Rights: Grantor, for valuable consideration, the receipt and sufficiency of which is acknowledged, GRANTS, SELLS, CONVEYS and TRANSFERS to Grantee, all of Grantor’s rights, and the exclusive rights to inject and store non-hydrocarbon substances in and withdraw and remove those substances from the zones or formations underlying the subsurface of the lands all as described in Exhibit “A” (the “Property”). The zones and formations described in Exhibit “A” are referred to as the “Storage Reservoir.” Grantor grants to Grantee, all rights of the owner of the surface estate to and incident to the injection, storage, withdrawal, and removal of non-hydrocarbon substances, including without limitation the following:

The right to use the Storage Reservoir as an Underground Storage Reservoir, to use, produce, or sell any non-hydrocarbon substances within the Storage Reservoir, and to store and remove non-hydrocarbon substances in the Storage Reservoir and retain possession and ownership of all non-hydrocarbon substances so stored, as personal property.

2. Limitations on Use of Surface of the Property: Grantee shall have no right to enter on the surface of the Property without Grantor’s consent, which consent shall not be unreasonably withheld. In the event Grantee determines, in its sole discretion, a need to make use of any part of the surface of the Property for use of subsurface underground storage, Grantor and Grantee shall enter into a mutually acceptable agreement setting out Grantee’s rights to make use of the surface, and its obligations to compensate Grantor for the use of the surface of the Property.

3. Ad Valorem Taxes: If, and to the extent any ad valorem real property taxes are assessed against the Property, a portion of which are attributable to the rights acquired by Grantee, or resulting from Grantee’s use of the Property, Grantee shall be responsible for the payment of those taxes. Grantee shall be responsible for payment of any personal property taxes assessed against any personal property Grantee may install on the Property.

4. Warranty of Title: Grantor hereby warrants and agrees to defend title to the Property and Storage Reservoir and should Grantor acquire any additional rights, title, or interests in or to the Storage Reservoir or Property, it shall be subject to the terms of this Conveyance to the same extent as if owned by Grantor as of the Effective Date of this Conveyance. Grantor agrees that Grantee shall have the right at any time to redeem for the Grantor, by payment, any deed of trust, mortgage, taxes, or other liens on the Property, in the event of default of payment by Grantor, and shall be subrogated to the rights of the holder of such deed of trust, mortgage, or lien.

5. Commingling: To the extent Grantor owns any rights, title, or interests in and to the minerals underlying the Property, Grantor expressly consents to Grantee commingling non-hydrocarbon substances with any minerals which may exist within the Storage Reservoir.

6. Binding Effect: This Conveyance shall extend to and be binding on the heirs, assigns, executors, administrators, personal representatives, and successors of the Grantor and Grantee. Either of them may assign, transfer, and convey, either in whole or in part, its ownership or interest in the Property, rights, and privileges of ownership.

7. Drilling: Drilling through the zones and horizons comprising the Storage Reservoir could adversely affect the integrity of the Storage Reservoir in the Property conveyed to Grantee and to be utilized by Grantee in its storage operations. To the extent Grantor may be a mineral owner, Grantor agrees not to drill through or into or grant others the right to drill through or into the zones and horizons comprising the Storage Reservoir, without Grantee’s written consent. Grantee will not withhold its consent unless the proposed operations could potentially damage or drain the Storage Reservoir or any proposed lease or agreement does not contain protective measures and indemnifications that in Grantee’s reasonable judgment protects Grantee and the Storage Reservoir from damage or loss.

8. Further Assurances. By this Conveyance, it is Grantee’s intent to convey and transfer to Grantee all rights attributable to the surface estate in the subsurface depths in the lands described in Exhibit “A” to this Conveyance for the purpose of storing and sequestering non-hydrocarbon substances. To give full effect to Grantor’s intent, for the consideration paid to Grantor, Grantor covenants and agrees to execute and deliver all other and further instruments and assurances as may be advisable or required to give full effect to Grantor’s intent.

9. Governing Law: This Conveyance, its validity, construction and all rights under it shall be governed by the laws of the State of Texas. It is executed by Grantor and Grantee as of the date of the acknowledgment of their respective signatures, but shall be effective for all purposes as of the Effective Date stated above.

Grantor

Name:

Signature:

Grantee

Name:

Signature:

(Acknowledgments)

Exhibit “A”: Description of Property and Storage Reservoir Depths.

EXHIBIT “A”

TO

SUBSURFACE UNDERGROUND STORAGE CONVEYANCE

DESCRIPTION OF PROPERTY

EXHIBIT “B”

TO

SUBSURFACE UNDERGROUND STORAGE CONVEYANCE

MEMORANDUM OF SUBSURFACE UNDERGROUND STORAGE CONVEYANCE

STATE:

COUNTY:

GRANTOR:

GRANTEE:

EFFECTIVE DATE:

For adequate consideration, Lessor, named above, has granted, leased, and let to Lessee, named above, for the purposes of injecting, storing, sequestering, and withdrawing non-hydrocarbon substances, including carbon dioxide (the “Substances”), the following lands (the “Lands”) in County, :

The Conveyance is for an Initial Term of () years from the Effective Date stated above, with Lessee having the option to extend the term of the Agreement, and to acquire an oil and gas lease on the Lands, and is effective as long thereafter as Lessee is injecting, storing, or withdrawing Substances on or from the Lands or other lands unitized with the Lands, according to and by the terms and provisions of the Conveyance between Lessor and Lessee. The Conveyance, with all of its terms, covenants, and other provisions, is referred to and incorporated into this Memorandum for all purposes. This Memorandum is placed of record for the purpose of giving notice of the Subsurface Underground Storage Conveyance between Lessor and Lessee, and the Lands it covers. The original of the Subsurface Underground Storage Conveyance is maintained in the office of the Lessee.

This Memorandum is executed by Lessor and Lessee as of the date of acknowledgment of their respective signatures, but is effective for all purposes as of the Effective Date stated above.

Lessor

Name:

Signature:

Lessee

Name:

Signature:

(Acknowledgments)

Enter text✕

What the Easement Agreement from Citizen to LPA Department Is

The Easement Agreement from Citizen to LPA Department is a written legal instrument by which a private property owner grants a limited interest in land to a local public agency department (LPA) for a specified public use, such as utility installation, drainage, or access. It documents the scope of the easement, duration, consideration, maintenance responsibilities, and any restoration obligations, and creates an enforceable property right recorded against the title. This template is typically used to ensure clear terms between a citizen grantor and an LPA grantee and to support subsequent recording, permitting, and construction activities.

Why a Clear Easement Agreement Matters

Use this Easement Agreement to create a concise, legally enforceable grant of access or use from a private citizen to a local public agency department, clarifying rights, duration, and maintenance, and producing a record suitable for title recording and permit compliance.

Why a Clear Easement Agreement Matters

Who Typically Prepares and Signs This Agreement

The agreement is completed by property owners, LPA staff, and municipal attorneys when a public right-of-way or access interest must be granted or clarified.

  • Property owners or grantors seeking to permit utilities, drainage, or access.
  • Local public agency departments (LPA) acquiring rights for maintenance, construction, or public works.
  • Title companies and municipal clerks preparing documents for recording and permit review.

Verify internal signatory authority and legal review before finalizing; parties should confirm recording and insurance implications with counsel.

Primary Roles Involved

Citizen Grantor

A private property owner granting an easement to an LPA; responsible for disclosing property conditions, signing the grant, and delivering any consideration. The grantor should verify legal name, title accuracy, and obtain counsel for complex boundary, title, or compensation issues.

LPA Representative

An authorized official or designee of the local public agency department who accepts the easement, confirms project scope, and records the instrument. The LPA must ensure statutory authority, appropriate approvals, and coordinate permitting and long-term maintenance obligations.

Key Sections to Include in the Agreement

Core sections you should include in a professional Easement Agreement from Citizen to LPA Department to ensure clarity, legal effect, and efficient recording.

Grant Clause

Specify the precise interest being granted, including the type (easement, license), rights reserved by the grantor, exact dimensions or area, and any limitations on use to prevent later disputes or title ambiguity.

Purpose

State the allowed uses clearly—utilities, drainage, pedestrian access—or otherwise; tie the purpose to project permits and describe construction activities permitted within the easement limits explicitly.

Duration

Provide start date and termination condition: fixed term, perpetual easement, or until project completion; include renewal terms and rights upon expiration or abandonment and procedures.

Compensation

Describe consideration paid to the grantor, whether monetary payment, in-kind benefits, tax credits, or no consideration; state payment timing and any escrow arrangements and conditions.

Maintenance & Repairs

Allocate responsibility for maintenance, vegetation control, restoration after construction, and long-term repairs; include indemnity, insurance, and inspection protocols and cost-sharing mechanisms specified to limit disputes.

Recording & Notices

Specify recording requirements, county recorder details, notice procedures for entry or emergency access, and how subsequent assignment or subordination will be handled and documented formally.

Step-by-Step: From Draft to Recorded Easement

Follow these sequential steps to complete, execute, and submit the Easement Agreement from Citizen to LPA Department for recording and permit processing.

  • 01
    Prepare Document: Enter parties, legal description, scope, and consideration.
  • 02
    Review Authority: Confirm LPA statutory power and approvals.
  • 03
    Sign and Notarize: Gather signatures; notarize if state requires or for title.
  • 04
    Record Instrument: File with county recorder and retain certified copy.

How the Easement Agreement Moves Through the Process

This flow shows how the agreement moves from draft through execution, notarization, recording, and operational use by the LPA.

  • Drafting: Create document with precise legal description and easement terms.
  • Internal Approval: Obtain municipal resolutions or delegated signatures as required.
  • Execution: Parties sign; witness or notarize per state rules.
  • Recording: Submit to county recorder; LPA retains copy for operations.

Suggested Online Workflow Configuration

Suggested online configuration for eCompletion and eSubmission of the Easement Agreement from Citizen to LPA Department using a typical e-signature workflow.

Field Name and Configuration Details Form Field | Configuration options and values
Signer Authentication Email link | Use SMS code or KBA authentication
Conditional Fields Restoration clause | Shown when construction checkbox selected
Notary/RON Setup Notary block | Enable RON or local notary fields
Recording Attachment Exhibit A map | Attach PDF survey and title page

Technical Considerations for Digital Execution

Technical considerations for eSigning and secure delivery of the Easement Agreement from Citizen to LPA Department include file format, signer authentication, and integration with county recording systems.

  • File Formats: PDF/A preferred for recorder compatibility
  • Authentication: Email plus SMS or KBA for higher assurance
  • Integrations: Supports CRM and cloud storage connectors

Essential Information and Short Field Reference

Grantor Name: Full legal name as on ID
Grantee (LPA): Local department name and address
Legal Description: Full parcel description from deed
Easement Scope: Permitted uses, dimensions, and limits
Effective Date: Use MM/DD/YYYY date format
Signatures: All parties sign and date

Common Preparation Pitfalls to Avoid

  • Using an imprecise legal description or P.O. box address that fails recording requirements can cause rejection at the county recorder and create title ambiguity requiring costly corrective instruments.
  • Failing to confirm the LPA's statutory authority or necessary internal approvals before execution can make the easement unenforceable and lead to administrative reversal or litigation.
  • Omitting precise maintenance, restoration, and indemnity provisions often leads to disputes over who pays for repair, vegetation control, or surface restoration after work is completed.
  • Not recording the signed instrument promptly, or recording with inconsistent names, can impair title searches, delay permitting, and increase the chance of competing claims.

Consequences of an Incorrect or Incomplete Agreement

Recording Defect: Easement may be unrecorded; title clouded
Invalid Signature: Signature defects can render grant unenforceable
Incorrect Legal Description: Boundary errors risk property disputes
Missing Authority: LPA lacked statutory power; voidable
Tax Consequences: Consideration may trigger tax reporting
Permit Delays: Construction/utility work delayed pending correction

Timing and Expectation Checklist

Key deadlines and timing expectations when preparing and filing the Easement Agreement from Citizen to LPA Department.

Draft Completion:

Allow five to fifteen business days for internal review

Council Approval:

Depends on municipal meeting schedules; often two to eight weeks

Execution Window:

Signatures should be collected within ninety days of approval

Recording Timeline:

Record promptly; county processing varies from days to weeks

Construction Start:

Do not begin work until recording and any permits issued

Milestone Sequence from Request to Use

Sequential milestones from initial request to operational use of the easement, showing major handoffs and approvals.

01

Request Submitted

Citizen submits easement proposal to LPA with supporting documents.

02

LPA Review

LPA evaluates need, legal authority, and project impact; prepares draft.

03

Approval & Signing

Authorized signatories execute grant; notary or witness steps completed.

04

Recording & Use

Recorder files instrument; LPA begins permitted construction or access.

Comparison: eSignature Plan Criteria for Easement Workflows

Comparison of common eSignature plan criteria for executing and managing the Easement Agreement from Citizen to LPA Department across popular vendors.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions about This Easement Agreement

Answers to common questions about preparing, signing, notarizing, and recording the Easement Agreement from Citizen to LPA Department.


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