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Sale of Condominium Unit

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Agreement for the Sale and Purchase of a Condominium Unit in a Mixed Use Development Building

Agreement made on the between

of , referred to herein as Purchaser, and

of , referred to herein as Seller.

For and in consideration of the mutual covenants contained in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Purchaser offers and agrees to buy, and Seller agrees to sell the real estate described in Section 1 of this Agreement on the following terms:

1. Property to be Purchased

A. The condominium unit designated as Apartment in the building commonly known as at , which unit is so designated in a certain which establishes a plan for condominium ownership of the building and the land on which it stands (said building and land being hereafter jointly and severally referred to as Property), which Declaration is dated , and was recorded in the (specify recording office of county) , in Book , Page , on . The building in which said unit is located is a mixed use development building as described in said plan for condominium ownership.

B. The land upon which the building stands is bounded and described as follows:

C. An undivided interest, in common with the other unit owners, in the common elements of the Property, as the same are described in the Declaration, together with the following:

i. An easement, as long as the building shall stand, for the maintenance of any and all encroachments by or upon the unit, upon or by any other unit or units or common elements, now existing as a result of construction of the building, or which may later come into existence as a result of settling of the building or in any other way save deliberate act of the owner or owners of the encroaching unit or units;

ii. An easement in common with the other unit owners, to use all pipes, ducts, conduits, wires, cables, utility lines and the like, and other common elements, located in any of the other units or elsewhere on the property, which serve the unit here contracted to be sold;

iii. An exclusive easement for the use of the terrace to which the unit here contracted to be sold has exclusive access; and

iv. Seller's undivided interest, if any, in streets as set forth in Section 10.

Subject to the provisions of the Bylaws, a true copy of which is annexed to the Declaration, as the same may be amended from time to time as provided in (condominium statute of state) which shall constitute covenants running with the land and shall bind every person or persons for the time being having any interest or estate in the unit.

All real property described in this Paragraph 1 is hereafter referred to as Premises.

2. Personal Property

The sale also includes all fixtures and articles of personal property attached to or used in connection with the Premises, unless specifically excluded below. Seller states that said fixtures and personal property are paid for and owned by Seller free and clear of any lien and include, but are not limited to, plumbing, heating, lighting and cooking fixtures, bathroom and kitchen cabinets, mantels, door mirrors, venetian blinds, shades, screens, awnings, storm windows, window boxes, mail boxes, dishwashers, washing machines, clothes dryers, garbage disposal units, ranges, refrigerators, freezers, air conditioning equipment and installations, and wall to wall carpeting. Excluded from this sale are: furniture and household furnishings and (specify other excluded personal property)

3. Use of Premises

The Purchaser agrees that the Premises will be used as a personal dwelling only.

4. Purchase Price

The purchase price is $, payable as follows:

A. On the signing of this contract, by certified or cashier’s check, the sum of $;

B. The sum of $ at Closing.

5. Consent to Sale Required

A. Purchaser understands and agrees that this sale is subject to the prior written consent of the Board of Managers, as provided in the Bylaws. Seller agrees to submit a fully executed copy of this contract to the Board of Managers promptly following its execution. Purchaser agrees to submit to the Board promptly following the execution of this contract such references as may be required by the Board and to cooperate in any way reasonably required to obtain such consent, including personal appearance before the Board or a committee of the Board. The obtaining of such consent shall be the sole responsibility of the Purchaser.

B. If the Board shall refuse to give its consent to the sale, then unless such refusal was induced by the lack of cooperation of the Purchaser, the rights of the Purchaser shall be the same as if the Seller had been unable to transfer title in accordance with this contract, as specified in Section 16 of this contract.

6. Title

Seller shall give and Purchaser shall accept such title as will be willing to approve and insure in accordance with its standard form of title policy, subject only to the condominium plan; recorded easements, applicable zoning ordinances, recorded protective covenants and prior recorded mineral reservations.

7. Closing Defined and Form of Deed

Closing means the settlement of the obligations of Seller and Purchaser to each other under this contract, including the payment of the purchase price to Seller, and the delivery to Purchaser of a warranty deed in proper statutory form for recording so as to transfer full fee simple ownership to the Premises, free of all encumbrances except as stated in this agreement. The following Closing costs shall be paid as follows:

A. Title Insurance Company’s fees: Purchaser;

B. Attorney's Fee: ;

C. Appraisal: ;

D. Termite Certificate: ;

E. Recording Fees: ;

F. Other Closing Costs: ;

8. Time and Place of Closing

The Closing will take place at the office of at , at , on .

9. Broker

Purchaser states that Purchaser has not dealt with any broker in connection with this sale other than and Seller agrees to pay the broker the commission earned as a result of this sale (pursuant to separate agreement).

10. Streets

This sale includes all of Seller's undivided ownership and rights, if any, in any land lying in the bed of any street or highway, opened or proposed, in front of or adjoining the Property to the center line of the street or highway.

11. Statement of Unpaid Common Charges

Seller agrees to deliver to Purchaser at Closing a written statement from the Board of Managers setting forth the amount, if any, of the unpaid common charges accrued against the unit here contracted to be sold.

12. Apportionments

The following are to be prorated as of midnight of the day before Closing:

A. Condominium or other association periodic charges;

B. Premiums on existing transferable insurance policies and renewals of those expiring prior to Closing; and

C. Taxes, water charges, and sewer rents on the basis of the fiscal period for which assessed.

If Closing shall occur before a new tax rate is fixed, the apportionment of taxes shall be based on the old tax rate for the preceding period applied to the latest assessed valuation. Any errors or omissions in computing apportionments at Closing shall be corrected. This provision shall survive Closing.

13. Water Meter Readings

If there be a water meter on the Premises, Seller shall furnish a reading to a date not more than days before Closing date and the unfixed meter charge and sewer rent, if any, shall be apportioned on the basis of such last reading.

14. Allowance for Unpaid Taxes and Other Charges

Seller has the option to credit Purchaser as an adjustment of the purchase price with the amount of any unpaid taxes, assessments, water charges, and sewer rents, together with any interest and penalties to a date not less than business days after Closing, provided that official bills computed to the date are produced at Closing.

15. Use of Purchase Price to Pay Encumbrances

If there is anything else affecting the sale which Seller is obligated to pay and discharge at Closing, Seller may use any portion of the balance of the purchase price to discharge it. As an alternative, Seller may deposit money with the title insurance company employed by Purchaser and required by it to assure its discharge, but only if the title insurance company will insure Purchaser's title clear of the matter or insure against its enforcement out of the Premises. Upon request, made within a reasonable time before Closing, the Purchaser agrees to provide separate certified checks as requested to assist in clearing up these matters.

16. Seller’s Inability to Convey; Limitation of Liability

If Seller is unable to transfer title to Purchaser in accordance with this contract, Seller's sole liability shall be to refund all money paid on account of this contract, plus all charges made for examining the title. Upon such refund and payment this contract shall be considered canceled, and neither Seller nor Purchaser shall have any further rights against the other.

17. Condition of Property

Purchaser has inspected the Premises and the personal property included in this sale and is thoroughly acquainted with their condition. Purchaser agrees to purchase them as is and in their present condition subject to reasonable use, wear, tear, and natural deterioration between now and Closing. Purchaser shall have the right, after reasonable notice to Seller, to inspect them before Closing.

18. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

19. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

20. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

21. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

22. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

23. Counterparts

This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument.

WITNESS our signatures as of the day and date first above stated.

(Name of Purchaser)

(Name of Seller)

Optional Acknowledgments

Board of Managers consent required acknowledged

Purchaser acknowledges inspection of premises

Enter text✕

What the Sale of Condominium Unit document does

A Sale of Condominium Unit is a legally binding agreement that transfers ownership of a condominium unit from a seller to a buyer and coordinates closing, title transfer, and association requirements. The package typically includes a purchase agreement, deed (warranty or quitclaim), disclosures, condominium association estoppel or resale certificate, an itemized settlement statement, and instructions for recording the deed with the county recorder. The contract sets the purchase price, deposit, contingencies (inspection, financing, title), closing date, prorations, and any seller-provided warranties or concessions.

Why a clear Sale of Condominium Unit matters

A well-prepared sale package reduces title risk, ensures timely HOA/resale compliance, clarifies payment and closing obligations, and supports smooth recording and transfer of ownership under applicable state real estate and recording laws.

Why a clear Sale of Condominium Unit matters

Who prepares and signs this package

Typical users include sellers, buyers, real estate agents, title companies, closing attorneys, and condominium association managers who coordinate required disclosures and recording.

  • Real estate agents coordinate disclosures and contract terms for both parties.
  • Title companies issue commitments, clear title, and prepare deeds for recording.
  • Condominium association managers provide estoppel/resale certificates and association documents.

Each party has distinct responsibilities: sellers provide title and association documents; buyers secure financing and review disclosures; title companies handle commitment and recording logistics.

Primary signer roles

Seller — Unit Owner

The seller is the current record owner listed on title. The seller must disclose condo association documents, sign the purchase agreement and deed, and satisfy payoff and lien clearance requirements before recording.

Buyer — Purchaser

The buyer executes the purchase agreement, satisfies financing or cash conditions, reviews the association estoppel, and signs final closing documents to accept title and request deed recording.

Essential data fields included

Seller Name: Full legal name
Buyer Name: Full legal name
Unit Identifier: Unit number and address
Legal Description: Recorded plat/legal text
Purchase Price: Numeric amount
Closing Date: MM/DD/YYYY

What a professional Sale of Condominium Unit package contains

A complete sale package bundles the executed contract, deed, association disclosures, title commitment, settlement statement, and any authorized addenda so parties and the county recorder have the documentary chain of title and payment detail.

Purchase Agreement

Defines price, contingencies, deposit, financing terms, inspection periods, prorations, seller concessions, and remedies for breach; serves as the operative contract before deed execution.

Deed

Conveys the unit (warranty or quitclaim). Must include correct legal description, signer(s) identification, notarization/acknowledgement, and language required by the recording jurisdiction.

Association Documents

Resale certificate/estoppel, bylaws, financials, and rules required by many states and associations; these affect buyer approval and funding conditions.

Title Commitment

Issued by the title company detailing exceptions, required curative items, and the proposed form of the owner’s title insurance policy.

Settlement Statement

Itemizes seller and buyer debits and credits, prorations, escrow funds, payoff figures, and distribution instructions at closing.

Closing Authorizations

Power-of-attorney, payoff letters, lender payoff demands, or HOA consents that enable third-party settlement handling when needed.

Step-by-step: completing and closing a condo sale

Follow this sequence to prepare documents, confirm association requirements, complete closing, and record the deed to transfer ownership.

  • 01
    Prepare Documents: Gather contract, deed draft, title commitment, and HOA documents.
  • 02
    Obtain Estoppel: Request association resale certificate and fee details early.
  • 03
    Execute & Notarize: Parties sign; deed notarized per state rules.
  • 04
    Record Deed: Submit to county recorder and deliver closing funds.

Where to send documents and how they flow

Documents typically move from agent or attorney to title company, then to lender and county recorder; each stakeholder reviews and signs in sequence before recording.

  • Seller/Agent: Uploads executed contract and disclosures.
  • Title Company: Prepares deed and title insurance commitment.
  • Closing Agent: Coordinates funds, executes final paperwork.
  • County Recorder: Records the deed and updates public records.

Typical e-sign workflow settings for closing documents

Configure fields and signer order to match closing roles and recording requirements before sending the package for execution.

Field Configuration
Signature Field Required for seller and buyer; date stamp included
Notary Block Place notary acknowledgement with jurat and date
Attachment Field Attach estoppel, title commitment, and ID
Signer Order Set seller then buyer then closing agent

Digital signing and platform considerations

For e-signing and e-submission, use a platform that supports PDF/DOCX, audit trails, and optional advanced authentication to meet lender or recording office requirements.

  • File Formats: PDF and DOCX supported; PDF/A recommended for archiving
  • Authentication: Email, SMS, or stronger signer verification options
  • Integrations: Works with systems like Salesforce, Google Workspace, NetSuite

Typical eSignature vendor pricing and features for real estate closings

Comparison of common vendor pricing and feature criteria relevant to signing real estate closing documents; signNow is listed first per platform comparisons.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Common timelines and deadlines to watch in a condo sale

Key dates typically include inspection and financing contingencies, HOA response windows, the contractual closing date, and timing for deed recording.

Offer Acceptance Window:

Seller response often required in 48–72 hours per contract

Inspection Period:

Commonly 7–15 days for buyer inspections and repairs

HOA Estoppel Response:

Associations often deliver estoppel within 7–14 days

Contract Closing Date:

Set by agreement; funding and signatures must complete by this date

Recording Timeline:

Deeds usually recorded within 1–10 business days after closing

Common mistakes that delay closings

  • Using an informal address instead of the recorded legal description leads to recording rejections and title exceptions.
  • Waiting to request HOA estoppel until late in escrow increases the risk of delayed closings or lender funding holds.
  • Failing to notarize the deed correctly or missing notarial language can require re-execution and rescheduling of closing.
  • Mismatched names between ID, deed, and title commitment often force additional identity verification steps by the title company.

Risks and consequences of errors

Unrecorded Deed: Clouds ownership
Title Exceptions: Insurance limitations
Missing Signatures: Invalid conveyance
Incorrect Description: Recording rejection
HOA Noncompliance: Association fines or delays
Tax Liabilities: Unexpected seller or buyer charges

Download, file formats, and supporting materials

After execution, preserve signed copies in standard archival formats and include supporting documents for title and tax records.

Download Formats

Save the fully signed package as tamper-evident PDF; also store DOCX for editable copies and PDF/A for long-term archival.

Printable Copy

Provide a clean, print-ready PDF with notarization block on the page containing signatures for county submission.

Audit Trail

Retain the signing certificate showing timestamps, IP addresses, and authentication method to prove attribution and intent.

Supporting Attachments

Include title commitment, estoppel, payoff demands, and ID documents in the closing file for the title company and recorder.

Practical tips for accurate and efficient closings

Small process changes reduce friction: verify key facts early, centralize documents, and confirm HOA and title requirements before setting a closing date.

Verify Legal Description Early
Confirm the recorded legal description with the title commitment to avoid re-drafting the deed or recording rejections later.
Order HOA Estoppel Promptly
Request the association resale certificate immediately after contract acceptance to prevent last-minute contingencies and delays.
Use Strong Signer Authentication
When e-signing, choose authentication (SMS, ID verification) that satisfies lender and title company requirements to prevent signature disputes.
Coordinate Recording Instructions
Provide the county recorder’s required cover sheet, transfer tax forms, and exact return-to information to avoid misfiling.

Real-world examples of digital closings

These client stories illustrate how centralized, digital signing and organized closing packages reduce turnaround and administrative burden in real estate transactions.

Martin Properties (Tim Martin)

Tim Martin found online execution streamlined multi-party closings for his agency.

  • He cited full compliance on mobile or offline workflows.
  • The firm reduced time-to-execution and administrative handoffs by consolidating documents and using signed audit trails for each closing.

Optica Ventures (Brian Fitzgibbons)

Optica Ventures moved to online signing to simplify customer interactions.

  • Brian emphasized an intuitive interface for clients.
  • The change improved customer experience, reduced back-and-forth for signature collection, and sped up closing processes with consistent delivery of signed records.

Frequently asked questions about Sale of Condominium Unit documents

Answers to common questions about e-signing, notarization, recording, and post-closing issues for condominium sales in the United States.


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