Are electronic signatures legally binding?

Yes. Electronic signatures are enforceable in the U.S. under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states when intent, consent, attribution, and retention requirements are met.

Do I need notarization for my sales agreement?

Generally no for commercial sales, but attach sworn affidavits or transfers of title may require notarization; check state-specific rules when deeds or conveyances are involved.

Who must sign the agreement?

An individual with authority to bind the entity should sign; verify corporate signing authority through bylaws, resolutions, or procurement delegations to prevent enforceability issues.

How do I amend an executed agreement?

Document changes in a written amendment signed by all parties, include an effective date, and attach the amendment to the original executed agreement for continuity.

What if a field is filled incorrectly?

Minor clerical errors may be corrected by signed amendment; material inaccuracies affecting price, parties, or obligations require re-execution or formal amendment to avoid disputes.

How long should I keep executed agreements?

Retain for the contract term plus recommended post-termination periods (commonly 3–7 years); follow industry rules such as IRS (IRC §6501(a)) and HIPAA (45 CFR §164.530(j)) where applicable.

Electronic Signature
Templates
Sales
Sales Agreement Template

Sales Agreement Template

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

SALES AGREEMENT

Parties

Seller Name Seller Address Buyer Name Buyer Address

Effective Date:

Recitals and Definitions

This Sales Agreement (the Agreement) sets forth the terms and conditions under which Seller will sell and Buyer will purchase the Goods and/or Services described herein. Defined terms used in this Agreement shall have the meanings assigned to them in the text.

Goods and Services

Seller agrees to sell, and Buyer agrees to purchase, the goods and/or services as described in the Itemization below (the Goods). Buyer acknowledges that all descriptions, specifications and quantities are an integral part of this Agreement.

Itemization

Item	Description	Quantity	Unit Price	Line Total
1
2
3
4
5

Subtotal Taxes (describe) Tax Amount Shipping & Handling Total Due

Payment Terms

Payment is due: . Unless otherwise agreed in writing, Buyer shall pay the Total Due in full by the Payment Due Date.

Accepted Payment Methods (check all that apply)

Wire Transfer Credit Card Check Other:

Late Payment: Amounts not paid by the Payment Due Date shall incur interest at the lesser of 1.5% per month or the maximum rate permitted by applicable law, plus reasonable collection costs and attorneys' fees incurred by Seller.

Delivery and Risk of Loss

Delivery Date (estimated): . Shipping Method: . Delivery Location:

Title and risk of loss shall pass to Buyer upon delivery to the carrier, unless the parties expressly agree otherwise in writing. Buyer is responsible for obtaining insurance during transit unless Seller agrees in writing to insure the shipment.

Inspection, Acceptance and Rejection

Buyer shall inspect the Goods within a reasonable time after delivery. Nonconforming Goods must be reported in writing within days of receipt, together with a description of the alleged nonconformity. Failure to timely notify Seller constitutes acceptance.

Warranty

Seller warrants that the Goods shall conform to the specifications set forth in this Agreement and be free from material defects in materials and workmanship for a period of months from delivery. This warranty is limited to repair or replacement of defective Goods at Seller's option. This warranty does not apply to damage caused by misuse, neglect, unauthorized modification, or normal wear and tear.

Warranty Details / Exceptions

Returns and Refunds

Returns are permitted only in accordance with the procedure set forth herein. Buyer must obtain prior written authorization from Seller for any return. Restocking fees may apply as agreed in writing. Refunds, if any, will be issued after inspection and at Seller's discretion in accordance with the applicable refund policy below.

Return / Refund Policy

Limitation of Liability

Except for liability arising from Seller's gross negligence or willful misconduct, in no event shall Seller be liable for indirect, incidental, special, punitive or consequential damages, including lost profits, business interruption or loss of data. Seller's aggregate liability for any claim arising out of or in connection with this Agreement shall not exceed the Total Due actually paid by Buyer to Seller under this Agreement.

Indemnification

Each party shall indemnify, defend and hold harmless the other party and its officers, directors, agents and employees from and against any third-party claims, liabilities, losses, damages and expenses (including reasonable attorneys' fees) arising out of or resulting from the indemnifying party's breach of this Agreement, negligence or willful misconduct.

Confidentiality

The parties acknowledge that in connection with this Agreement they may exchange confidential information. Each party agrees not to use or disclose the other's confidential information except as necessary to perform its obligations under this Agreement or as required by law. Confidential information does not include information that is or becomes publicly available through no fault of the receiving party.

Governing Law; Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of laws principles. Any dispute arising out of or relating to this Agreement shall be resolved by binding arbitration in accordance with the arbitration rules agreed by the parties, unless the parties mutually agree otherwise in writing.

Notices

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses set forth below or to such other address as either party may designate by notice in accordance with this section.

Seller Notice Address Buyer Notice Address

Miscellaneous

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings, whether written or oral. Any amendment or modification must be in writing and executed by authorized representatives of both parties. Neither party may assign this Agreement without the prior written consent of the other party, except that Seller may assign to an affiliate or in connection with a sale of substantially all of Seller's assets.

Seller Printed Name:

By:

Date:

Buyer Printed Name:

By:

Date:

What a Sales Agreement Template Covers

A Sales Agreement Template is a standardized contract that documents the terms for the sale of goods or services between a seller and a buyer. It sets out parties, scope of goods or services, price and payment terms, delivery and acceptance criteria, warranties and limitations, allocation of risk, remedies for breach, and signature blocks. Using a template ensures consistent language across transactions while allowing customization for price, delivery schedule, payment methods, and governing law. Proper execution may be completed electronically under U.S. law (ESIGN/UETA) if the parties consent and the record is retained.

Why use a Sales Agreement Template

A template speeds drafting, reduces negotiation on boilerplate points, and clarifies responsibilities to lower contract disputes. It preserves consistent legal protections, supports compliance with business and industry rules, and pairs with electronic signing to shorten execution cycles while maintaining evidentiary audit trails under ESIGN and UETA.

Who typically completes this Sales Agreement Template

The template fits teams that regularly execute sale contracts and need repeatable, controlled language before negotiation.

Small business owners and founders who sell products or services directly to customers and require predictable contract terms.
Sales and account managers handling recurring transactions who need fast, consistent agreements to accelerate closes.
In-house legal or procurement teams that standardize terms across vendors and enforce company-wide risk limits.

Use the template as a baseline: adapt price, delivery, and governing-law clauses for each transaction and obtain appropriate approvals before signing.

Core sections to include in a professional Sales Agreement

A complete sales agreement balances commercial detail with clear protections. Include these core sections to reduce ambiguity and speed review.

Parties & Recitals

Identify legal names, entity types, and roles; explain transaction background and contract purpose to avoid misidentification disputes.

Description of Goods

Define quantity, specifications, SKUs, accepted standards, and deliverables so acceptance criteria are objective and enforceable.

Price & Payment

State currency, amounts, invoicing cadence, late fees, taxes, and payment method to reduce collection risk.

Delivery & Acceptance

Specify delivery terms, transfer of risk, inspection period, and remedies for nonconforming goods to limit disputes.

Warranties & Limits

Describe express warranties, disclaimers, and liability caps to align commercial expectations and limit exposure.

Termination & Remedies

Set termination triggers, cure periods, and available remedies including indemnities and dispute-resolution processes.

Security, compliance, and essential technical assurances

Encryption in transit: TLS 1.2/1.3

Encryption at rest: AES-256

Audit trail: Timestamped event log

HIPAA readiness: BAA available

Access controls: Role-based permissions

Standards: SOC 2 Type II

How to complete this Sales Agreement step by step

Follow these steps to prepare, review, and execute a sales agreement consistently.

01

Gather details: Collect legal names, addresses, product specs, pricing, and delivery information.
02

Draft terms: Insert price, payment schedule, delivery dates, and acceptance tests in clear language.
03

Obtain approvals: Route to procurement, finance, and legal for required sign-offs before sending to counterparty.
04

Execute and retain: Have authorized signatories sign (electronic or wet), distribute fully executed copies, and archive.

Recommended online workflow settings for Sales Agreements

Configure these settings to match your approval and security requirements before sending the document for signature.

Field	Configuration
Signer order	Sequential routing with approver steps
Authentication	Email + SMS code for external signers
Conditional fields	Show pricing only when option selected
Reminders	Automatic reminders every 3–7 days

Technical and integration considerations

Confirm platform compatibility with file formats and your existing systems before deploying electronic workflows.

File formats: PDF, DOCX, HTML supported
Integrations: Salesforce, NetSuite, Microsoft 365
Cloud storage: Box, Google Drive, Egnyte

Ensure the eSignature provider supports your required integrations and security posture; map where executed copies and audit trails are stored and who can access them.

Typical electronic signing workflow for a Sales Agreement

This is the usual flow when executing a template online with eSignature enabled.

Prepare: Upload template, populate fields, and set signer order.
Send: Dispatch signing links or email invites to parties.
Authenticate: Verify signer identity using configured methods.
Complete: Signers execute; system generates certificate and stores audit trail.

Key timing elements to include and monitor

Include clear dates for performance, payment, and notice windows so obligations and remedies are time-bound.

Effective date:

Date when rights and obligations commence; use MM/DD/YYYY format.

Delivery window:

Specify delivery date or lead-time and acceptable tolerance period.

Payment due date:

State net terms (e.g., Net 30) and late fee schedule.

Acceptance period:

Set inspection and rejection timeframe after delivery.

Notice periods:

Require written notices with specified lead times for claims or termination.

Common mistakes to avoid when preparing a sales agreement

Leaving product descriptions vague—unspecified standards or tolerances lead to disputes about conformity and acceptance remedies.
Failing to confirm signer authority or correct legal names—mistakes can delay enforcement or trigger re-signing requirements.
Omitting clear payment terms or invoice procedures—ambiguous timing or tax responsibilities often cause collection problems.
Not describing delivery and acceptance criteria—without objective tests, parties disagree on whether performance meets contractual requirements.

Consequences of an incorrect or poorly drafted sales agreement

Breach damages: Monetary liability for unmet obligations

Contract voidability: Incorrect signatory may render agreement void

Tax exposure: Incorrect invoices or missing documentation

Withheld payment: Buyers may refuse payment for nonconforming goods

Indemnity costs: Third-party claim liability

Regulatory fines: Industry noncompliance penalties

Comparison: signNow and peer eSignature plans for Sales Agreements

Basic vendor pricing and feature presence for common eSignature needs. Confirm current plan details with each vendor before purchase.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	Varies by plan
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No envelope cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Real-world examples of template use

These short examples illustrate how organizations apply sales agreement templates to speed execution and ensure compliance.

Martin Properties — Real Estate

Founder streamlined closings with mobile and offline signing to execute form agreements quickly.

Used template-driven fields to avoid missing data during remote signings.
Outcome: consistent compliance and faster turnaround on lease and purchase documents with fewer manual corrections, improving customer response times without extra in-person meetings.

Tech Data — Enterprise

Enterprise procurement standardized contract language across vendors to reduce legal review cycles.

Implemented central templates and routing to enforce approvals.
Outcome: improved internal and external service delivery while accelerating revenue recognition by reducing administrative bottlenecks in contract execution.

Practical tips for accurate, efficient Sales Agreement completion

Follow these best practices to reduce risk and speed processing across teams.

Use standardized clauses

Keep boilerplate terms consistent across agreements to reduce review time and ensure uniform liability limits, warranty language, and dispute-resolution procedures.

Confirm signer authority

Verify corporate signatory authority or board delegation before execution to avoid invalidation or re-signing requirements that delay performance and collections.

Specify objective acceptance tests

Define measurable criteria and inspection windows for goods or services to minimize subjective disputes and speed resolution of nonconformity claims.

Archive executed copies reliably

Store final executed agreements with signed audit trails and metadata to support audits, payment reconciliation, and dispute resolution.

How to amend or revise a completed Sales Agreement

Use a clear amendment workflow to modify terms without invalidating prior consent or creating ambiguity.

01

Draft amendment:

Prepare a short written amendment specifying changed clauses and effective date.

02

Mutual consent:

Obtain signed agreement from all original contracting parties.

03

Sign authority:

Ensure the same level of signer authority as the original agreement.

04

Update effective date:

Record the amendment effective date in MM/DD/YYYY format.

05

Distribute copies:

Provide executed amendment to all stakeholders and systems.

06

Retain records:

Attach amendment to the original contract file for continuity.

Frequently asked questions about Sales Agreement Templates

Answers to common questions about enforceability, signing authority, amendments, and recordkeeping.

Need help? Contact support

Are electronic signatures legally binding?
Yes. Electronic signatures are enforceable in the U.S. under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states when intent, consent, attribution, and retention requirements are met.
Do I need notarization for my sales agreement?
Generally no for commercial sales, but attach sworn affidavits or transfers of title may require notarization; check state-specific rules when deeds or conveyances are involved.
Who must sign the agreement?
An individual with authority to bind the entity should sign; verify corporate signing authority through bylaws, resolutions, or procurement delegations to prevent enforceability issues.
How do I amend an executed agreement?
Document changes in a written amendment signed by all parties, include an effective date, and attach the amendment to the original executed agreement for continuity.
What if a field is filled incorrectly?
Minor clerical errors may be corrected by signed amendment; material inaccuracies affecting price, parties, or obligations require re-execution or formal amendment to avoid disputes.
How long should I keep executed agreements?
Retain for the contract term plus recommended post-termination periods (commonly 3–7 years); follow industry rules such as IRS (IRC §6501(a)) and HIPAA (45 CFR §164.530(j)) where applicable.

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