Can I sign a PSA electronically?

Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA laws. Exceptions include wills, certain court orders, and some transaction-specific notices; ensure electronic consent and record retention requirements are met.

When is notarization required for a Sales PSA?

Notarization is rarely required for commercial service agreements. Some states or specific contract purposes, such as recordation for property matters or where statutory formality is required, may require notary or witnesses. For remote notarization, review state RON rules and notary commission guidance.

What are common errors to avoid?

Typical mistakes include vague scope, missing signatory authority, incorrect party names, inconsistent dates, and omitted payment terms. These errors can delay execution, trigger disputes, or create tax consequences such as backup withholding when tax forms are incomplete.

How do I update or amend the PSA?

Use a written amendment or change order signed by authorized representatives. Record the amendment date, describe altered scope or fees, and attach it to the original PSA. For electronic records ensure amendment is stored with audit trail and retention controls.

Who should sign the PSA?

An authorized officer or agent with corporate signing authority should execute the PSA. Verify authority via corporate resolution, board approval, or delegated signing authority. If a third party signs, confirm representation and include signature block with title and date.

How long must I keep signed PSAs?

Retain executed PSAs for at least the active term plus recommended minimums based on record type: three years for most financial records (IRC §6501(a)), six years where HIPAA applies (45 CFR §164.530(j)), and longer if litigation or regulatory holds exist.

Electronic Signature
Templates
Sales
Sales PSA Template

Sales PSA Template

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Sales Purchase and Sale Agreement (PSA) Template

Parties

Seller - Legal Entity Name Seller - Entity Type

Corporation LLC Individual Other:

Seller - Billing & Contact Address Seller - Contact Buyer - Legal Entity Name Buyer - Entity Type

Corporation LLC Individual Other:

Buyer - Billing & Contact Address Buyer - Contact

Recitals and Effective Date

This Purchase and Sale Agreement (Agreement) is entered into as of by and between Seller named above and Buyer named above. Seller desires to sell and Buyer desires to purchase the goods and/or services described below on the terms and conditions set forth in this Agreement.

Products / Services - Order

Provide a complete description for each line item. Quantities and prices are firm unless otherwise agreed in writing.

Item	Description	Quantity	Unit Price	Line Total

Subtotal Tax Rate (%) Tax Amount Shipping & Handling Total Due

Payment Terms

Payment is due within days from invoice date unless otherwise agreed in writing. Accepted payment methods: Wire transfer Credit card Check Other:

Late payments shall bear interest at % per month (or the maximum permitted by law, if less). Buyer is responsible for all collection costs, including reasonable attorneys' fees, for overdue amounts.

Delivery and Risk of Loss

Delivery shall be made by to on or about .

Risk of loss and title shall pass to Buyer upon unless otherwise agreed in writing. Any delivery dates are estimates; Seller shall not be liable for delays due to events beyond Seller's reasonable control.

Inspection, Acceptance & Title

Buyer shall inspect all goods promptly upon receipt. Buyer must notify Seller in writing of any nonconformity or defect within days after delivery. Failure to provide timely notice shall constitute acceptance. Title to the goods shall pass as provided above in the Risk of Loss clause.

Warranty

Seller warrants that goods sold hereunder shall conform to the agreed specifications and shall be free from defects in material and workmanship for a period of months from the date of delivery. This warranty is limited to repair or replacement of defective goods, at Seller's option, and does not cover damage resulting from misuse, alteration, improper installation, or normal wear and tear.

Returns and Refunds

Indemnification and Limitation of Liability

Each party shall indemnify, defend and hold harmless the other party from and against losses, claims, damages, liabilities and expenses (including reasonable attorneys' fees) arising out of that party's breach of this Agreement or negligence. Notwithstanding anything to the contrary, Seller's aggregate liability for direct damages arising out of or related to this Agreement shall not exceed except for liability arising from gross negligence or willful misconduct.

Taxes, Duties & Compliance

All prices are exclusive of sales, use, excise, value-added and similar taxes and duties. Buyer shall be responsible for such taxes unless Buyer provides a valid exemption certificate. Both parties shall comply with applicable laws, export controls, and sanctions in connection with performance under this Agreement.

Assignment and Amendment

Neither party may assign this Agreement without the prior written consent of the other party, except that Seller may assign to an affiliate or in connection with a sale of substantially all of Seller's assets. This Agreement may only be amended by a written document signed by both parties.

Governing Law and Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of without regard to its conflict of laws rules. Any dispute arising out of this Agreement shall be resolved through negotiation in good faith; if unresolved, disputes shall be submitted to the exclusive jurisdiction of the courts located in the chosen state, unless the parties agree otherwise in writing.

Miscellaneous Provisions

Severability: If any provision of this Agreement is held invalid or unenforceable, the remaining provisions will remain in full force and effect. Entire Agreement: This Agreement constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior agreements and understandings.

Signatures

Seller - Printed Name:

By (Signature):

Date:

Buyer - Printed Name:

By (Signature):

Date:

What the Sales PSA Template Is and When It Applies

A Sales PSA Template is a standardized Professional Services Agreement used to document the terms of a client engagement where sales-related services, deliverables, pricing, timelines, acceptance criteria, and responsibilities are defined. The template commonly includes scope of work, payment terms, milestones, change-order procedures, intellectual property allocation, warranties, confidentiality, indemnities, and termination provisions. Executed PSAs may be signed electronically and are generally enforceable under the federal ESIGN Act and state UETA laws, subject to statutory exceptions such as wills or certain court orders.

Why a Standard Sales PSA Template Matters

Using a Sales PSA Template standardizes terms, clarifies deliverables, and reduces administrative cycles by providing consistent payment, scope, and acceptance language. Templates help teams avoid scope creep, improve contract turnaround, and preserve evidence of agreed obligations for audits and dispute resolution.

Who Commonly Prepares and Signs a Sales PSA

Typical users include account executives, professional services managers, legal teams, and procurement staff involved in client engagements and contract execution.

Sales teams needing standard terms for services, pricing, and onboarding.
Professional services and delivery managers tracking milestones, acceptance, and change orders.
Legal and procurement professionals reviewing liability, IP, and termination clauses.

Choose the template aligned to your role and company size to ensure appropriate risk allocation and approval steps.

Essential Sections Every Sales PSA Should Contain

Core sections of a Sales PSA Template define scope, timing, payment, risk allocation, IP, and the process for changes and dispute resolution.

Scope of Work

Describe deliverables, milestones, acceptance criteria, responsibilities, and reporting cadence. Use measurable outcomes and timelines; avoid vague phrases to limit disputes and to set clear client expectations.

Payment Terms

Specify fees, billing schedule, invoicing cycles, late payment interest, and accepted payment methods. Clarify milestones tied to payments and any retainers or deposit requirements, including tax treatment.

Change Orders

Define a documented change-order process including approval authority, scope change pricing, schedule impact assessments, and a written amendment signed by both parties before new work begins.

Intellectual Property

Allocate ownership of deliverables and preexisting IP. Specify license grants, usage rights, third-party software dependencies, and obligations to assign or license work product where applicable.

Liability & Indemnity

Limit liability with caps and exclusions, allocate indemnity for third-party claims, and state consequential damages carve-outs; align limits to insurance coverage and contractual client expectations.

Termination

Set termination for convenience and for cause, notice periods, cure rights, and post-termination obligations such as final payments, return of materials, and transition assistance and cooperation.

Step-by-Step: How to Complete the Sales PSA Template

Follow these steps to complete the Sales PSA Template in order and reduce omissions during negotiation, review, and signature.

01

Prepare Parties: Gather legal names, addresses, and authorized signers.
02

Define Scope: Insert measurable deliverables, milestones, and acceptance criteria.
03

Set Payment: Specify fees, billing schedule, and payment triggers.
04

Review & Sign: Confirm changes, obtain approvals, then execute signatures.

Configuring an Online Workflow for the Sales PSA

Configure an electronic workflow to assign reviewers, set field types, and require authentication before signature.

Field	Configuration
Signer Authentication Method	Email, SMS code, or KBA based on risk.
Signature Fields	Add signature, initials, and date fields.
Conditional Fields	Show fields based on prior answers.
Audit Trail	Capture IP, timestamps, and actions.

Where to Send and Store Executed Sales PSAs

Typical routing sends the executed Sales PSA to all parties, the account record, and central document storage for compliance and access.

Send to Client: Email PDF copy to the client's primary contact.
Internal Records: Attach signed file to CRM and project folder.
Accounting: Forward final invoice and signed PSA to billing.
Legal Archive: Store executed agreement in secure, access-controlled repository.

Technical Considerations for eSigning and Integration

Digital signing and distribution work best when integrated with CRM and cloud storage platforms.

Supported Formats: PDF, DOCX, and XLSX supported.
Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace.
Authentication: Email link, SMS code, SSO options.

Pricing and Feature Snapshot for eSignature Providers

Vendor comparison for executing a Sales PSA Template focusing on pricing, trial availability, bulk send, audit capabilities, and HIPAA support.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes (Business Premium)	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA available)	Varies by plan	Varies by plan	Varies by plan	Varies by plan

Typical Timelines and Deadlines for Contract Processing

Typical timelines for a Sales PSA cover negotiation, internal approvals, signature, and post-execution obligations; timelines vary by organization.

Initial Negotiation and Draft Review:

Allow 3–14 business days for drafting and internal legal review depending on complexity.

Internal Approval, Routing, and Procurement:

Plan 2–10 business days for approvals and budget sign-off.

Counterparty Signature and Document Return:

Expect signature return within 1–7 calendar days with electronic signing.

Effective Date, Notices, and Start of Services:

Effective date typically is either signature date or specified MM/DD/YYYY.

Invoice Submission, Due Date, and Payment Terms:

Invoices due per contract, commonly Net 30 from invoice date; late fees per agreement.

Key Risks and Consequences of an Incorrect Sales PSA

Ambiguous Scope: Leads to disputes and cost overruns.

Missing Signatures: May render agreement unenforceable.

Incorrect Tax Info: Backup withholding 24% and penalties.

HIPAA Exposure: Requires BAA; noncompliance risks.

Insurance Gap: Liability left uncapped increases risk.

Late Payments: Interest, collections, and breach risk.

Security and Compliance Considerations for Executing PSAs Electronically

Encryption in Transit: TLS 1.2 and 1.3

Encryption at Rest: AES-256 encryption

Audit Trails: Comprehensive signature history with IP and timestamps

Certifications: SOC 2 Type II and ISO 27001

Regulatory Compliance: ESIGN, UETA, HIPAA (BAA required)

Accessibility: WCAG 2.0 Level AA support

Examples: How Organizations Use Electronic PSAs

Real-world examples show how PSAs executed electronically streamline approvals and maintain compliance across industries and reduce turnaround time.

Optica Ventures

Optica Ventures used an electronic PSA template to standardize engagements across clients and reduce manual signature handling.

They reported faster turnaround on signed agreements.
Brian Fitzgibbons, COO, noted the interface is simple and easy to use for both internal teams and customers, which reduced support requests and improved execution consistency while preserving an audit trail for each contract.

Martin Properties

Martin Properties processed lease services and managed contractor engagements using an electronic PSA to avoid in-person signings and speed closings.

Mobile signing supported off-site transactions.
Tim Martin, Founder, said he can process and execute documents online with compliance and built-in security, and whether on mobile or offline he can return forms to necessary parties efficiently.

Frequently Asked Questions About Using a Sales PSA Template

Answers to common questions about using the Sales PSA Template, electronic signatures, notarization, retention, and common errors.

Need help? Contact support

Can I sign a PSA electronically?
Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA laws. Exceptions include wills, certain court orders, and some transaction-specific notices; ensure electronic consent and record retention requirements are met.
When is notarization required for a Sales PSA?
Notarization is rarely required for commercial service agreements. Some states or specific contract purposes, such as recordation for property matters or where statutory formality is required, may require notary or witnesses. For remote notarization, review state RON rules and notary commission guidance.
What are common errors to avoid?
Typical mistakes include vague scope, missing signatory authority, incorrect party names, inconsistent dates, and omitted payment terms. These errors can delay execution, trigger disputes, or create tax consequences such as backup withholding when tax forms are incomplete.
How do I update or amend the PSA?
Use a written amendment or change order signed by authorized representatives. Record the amendment date, describe altered scope or fees, and attach it to the original PSA. For electronic records ensure amendment is stored with audit trail and retention controls.
Who should sign the PSA?
An authorized officer or agent with corporate signing authority should execute the PSA. Verify authority via corporate resolution, board approval, or delegated signing authority. If a third party signs, confirm representation and include signature block with title and date.
How long must I keep signed PSAs?
Retain executed PSAs for at least the active term plus recommended minimums based on record type: three years for most financial records (IRC §6501(a)), six years where HIPAA applies (45 CFR §164.530(j)), and longer if litigation or regulatory holds exist.

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