Can a Sales Quote Update be signed electronically?

Yes. Under the federal ESIGN Act and state UETA frameworks, an electronic signature can form a binding acceptance when intent, consent, attribution, and retention requirements are met.

What makes an update legally enforceable?

An enforceable update clearly references the original quote, states the changed terms, is accepted by an authorized signer, and includes a reproducible record of the signature and audit trail.

How do I correct an error after signing?

Issue a follow-up amendment or corrected Sales Quote Update signed by authorized parties. Do not overwrite the original signed record; maintain both versions for auditability.

Who should sign the Sales Quote Update?

An authorized representative with authority to bind the buyer or seller should sign; include title and contact details to verify authority during any dispute or audit.

How long must I retain signed updates?

Retain for at least three years for tax and commercial purposes, seven years for many commercial disputes, and six years for HIPAA-covered healthcare records where applicable.

Is notarization or RON required for updates?

Generally no for commercial sales quotes. Notarization or RON may be needed for specific instruments or where state law or internal policy requires identity-proofing or notarized acknowledgement.

Electronic Signature
Templates
Sales
Sales Quote Update

Sales Quote Update

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

SALES QUOTE UPDATE

Parties and Billing

Seller Name Seller Billing Address Seller Contact (Name, Phone, Email) Buyer Name Buyer Billing Address Buyer Contact (Name, Phone, Email)

Quote Identification

Quote Number: Revision No.:

Original Quote Date: Updated Quote Date:

Effective Date of Update Reason for Update

This Sales Quote Update amends the previously issued quote identified above and modifies only those terms expressly stated herein. All other terms and conditions of the original quote remain in full force and effect except as specifically replaced by this Update. Acceptance of this Update by Buyer must be signed and returned within the Price Validity Period shown below; failure to accept within that period may result in re-pricing.

Price Valid Until: Prices Include Taxes:

Itemized Quote

Item	Description	Qty	Unit Price	Line Total

Subtotal Tax Rate (%) Tax Amount Shipping & Handling Total Due

Payment Terms

Payment Due: Accepted Methods:

Late Payment Penalty: . Buyer shall also be responsible for reasonable collection costs and attorney fees incurred by Seller in collecting late amounts.

Delivery and Risk of Loss

Estimated Delivery Date: . Shipping Method:

Unless otherwise agreed in writing, Seller will arrange shipment and the risk of loss for Goods transfers to Buyer upon delivery to the carrier. Any requested expedited handling may incur additional charges.

Warranty

Limited Warranty Description

Seller warrants that for the warranty period stated above, Goods will substantially conform to Seller's published specifications at time of shipment. Warranty does not cover misuse, unauthorized modification, installation, or normal wear. Remedy is limited to repair or replacement at Seller's option.

Returns and Refunds

Return Policy

Liability and Remedies

Limitation of Liability: Except for breaches of confidentiality and willful misconduct, Seller's aggregate liability for any claim arising from or related to this Quote Update or the performance hereunder shall not exceed the amount actually paid by Buyer to Seller for the Goods giving rise to the claim. IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR CONSEQUENTIAL, INCIDENTAL, OR PUNITIVE DAMAGES.

Governing Law

This Sales Quote Update shall be governed by and construed in accordance with the laws of the state of , without regard to conflicts of law principles.

Entire Agreement: This Update, together with the original quote identified above, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements that are inconsistent with its terms.

Seller Printed Name:

By:

Date:

Buyer Printed Name:

By:

Date:

What a Sales Quote Update Is and when it matters

A Sales Quote Update is a written revision to a previously issued sales quote that changes pricing, quantities, delivery terms, scope, or expiration. It records the updated offer terms that a buyer or seller can accept, and it serves as an administrative and commercial record of negotiations. Sales Quote Updates are commonly used when product availability, vendor cost, or customer requirements change after an initial quote but before contract formation or order acknowledgement.

Why issuing a clear Sales Quote Update reduces dispute risk

A concise Sales Quote Update clarifies the current offer, minimizes misunderstandings, and provides a written baseline for acceptance or further negotiation. It preserves auditability and supports faster order processing by documenting exactly what has changed from the original quote.

Who typically creates and reviews Sales Quote Updates

Sales, estimating, procurement, and account management teams prepare Sales Quote Updates; legal and finance review higher-risk changes.

Sales Representatives: Draft and deliver updated pricing and terms to customers for approval and signature.
Procurement or Buyers: Request changes and confirm acceptance or counteroffers before placing orders.
Finance / Billing: Verify pricing and payment terms to ensure invoicing aligns with the update.

Assign responsibility for drafting, approving, and signing updates to specific roles so the organization can track changes and compliance effectively.

Essential components every Sales Quote Update should include

A professional update is concise, identifies the original quote, shows what changed, and includes signature lines and effective dates so acceptance is unambiguous.

Reference

Original Quote Number — reference the initial quote or proposal so both parties know the baseline terms being modified.

Effective Date

State the date the updated terms take effect. This controls pricing, delivery estimates, and any deadlines for acceptance.

Revised Pricing

Show line-item pricing changes, totals, and currency. Specify whether taxes, shipping, or fees are included or excluded.

Scope Changes

Describe scope, quantity, specifications, and deliverables being added, removed, or modified compared with the original quote.

Acceptance Terms

Define how a buyer accepts the update (signed copy, written email, eSignature) and any acceptance deadline or expiry.

Signature Block

Provide signatory name, title, date, and a clear place for signature for each required party to create a binding record.

Required data elements and quick checklist

Quote ID: Original quote number

Parties: Buyer and seller legal names

Effective Date: MM/DD/YYYY format

Price Summary: Line totals and grand total

Acceptance Method: How to sign or accept

Signatory Info: Name, title, date

Step-by-step: preparing and issuing a Sales Quote Update

Follow these steps to create a compliant, traceable update that preserves auditability and accelerates acceptance.

01

Identify Change: Confirm what in the original quote needs revision.
02

Draft Update: Prepare a concise amendment noting exact changes.
03

Review Internally: Route to finance, legal, or product for approval as needed.
04

Send for Acceptance: Deliver via agreed channel and capture signature or written consent.

Configuring an online workflow for Sales Quote Updates

Set up fields, routing, and authentication so updates flow automatically to approvers and signers, reducing manual handoffs.

Field	Configuration
Quote Link	Auto-attach original quote PDF
Approval Steps	Sequential routing to finance then legal
Signer Auth	Email + SMS code or higher as required
Notifications	Automated reminders before expiry

Delivery and signing options for electronic updates

Choose delivery and signer authentication levels that match the transaction risk and the parties' legal obligations.

Email Link: Simple, widely accepted
In-Person / Kiosk: For onsite acceptance
Authenticated eSign: SMS, KBA, or SSO

Ensure the chosen channel produces an audit trail with timestamps, signer identity, and IP or device data to support enforceability and recordkeeping requirements.

Where to send or file a Sales Quote Update

Deliver the update to the parties and retain copies in your sales system and records repository so acceptances are linked to the correct account.

Customer Contact: Send to primary buyer contact on file
CRM Record: Attach update to the opportunity or account
Finance System: Push accepted terms to billing
Document Archive: Store signed copy for retention

Common preparation mistakes to avoid

Ambiguous language: Failing to precisely describe what changed creates conflicting interpretations and potential disputes between parties.
Missing reference: Not citing the original quote or proposal leaves uncertainty about baseline terms and may invalidate the update.
Incorrect signatory: Having someone without authority sign the update can render acceptance unenforceable and require re-execution.
No acceptance deadline: Omitting an expiry lets the buyer later claim the update was not a firm offer and delays order confirmation.

Consequences of incorrect or incomplete Sales Quote Updates

Contract Dispute: Ambiguity may lead to litigation

Revenue Delay: Billing and fulfillment stalls

Tax Reporting Risk: Incorrect invoices affect filings

Reputational Harm: Frequent errors damage trust

Operational Cost: Rework increases expenses

Compliance Exposure: HIPAA or export errors risk penalties

Typical time limits and processing expectations

Set and communicate clear acceptance and expiry dates so both parties know when the update must be accepted and when terms revert or lapse.

Acceptance Deadline:

Specify expiry date in MM/DD/YYYY to prevent open-ended offers

Internal Review SLA:

Allow 24–72 hours for finance/legal approval on standard updates

Customer Response Window:

Commonly 7–14 days for price-sensitive changes

Document Retention Start:

Retention runs from effective date or acceptance date

Audit Availability:

Signed files should be accessible within 48 hours of completion

eSignature vendor comparison for Sales Quote Updates

Compare basic pricing and common feature points for high-level vendor selection; signNow appears first for neutral feature comparison.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No envelope cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Frequently asked questions about Sales Quote Updates

Answers to common questions about execution, eSigning, amendment, retention, and enforceability for Sales Quote Updates.

Need help? Contact support

Can a Sales Quote Update be signed electronically?
Yes. Under the federal ESIGN Act and state UETA frameworks, an electronic signature can form a binding acceptance when intent, consent, attribution, and retention requirements are met.
What makes an update legally enforceable?
An enforceable update clearly references the original quote, states the changed terms, is accepted by an authorized signer, and includes a reproducible record of the signature and audit trail.
How do I correct an error after signing?
Issue a follow-up amendment or corrected Sales Quote Update signed by authorized parties. Do not overwrite the original signed record; maintain both versions for auditability.
Who should sign the Sales Quote Update?
An authorized representative with authority to bind the buyer or seller should sign; include title and contact details to verify authority during any dispute or audit.
How long must I retain signed updates?
Retain for at least three years for tax and commercial purposes, seven years for many commercial disputes, and six years for HIPAA-covered healthcare records where applicable.
Is notarization or RON required for updates?
Generally no for commercial sales quotes. Notarization or RON may be needed for specific instruments or where state law or internal policy requires identity-proofing or notarized acknowledgement.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now