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Sales Wholesale Agreement

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SALES WHOLESALE AGREEMENT

Parties and Contact Information

Seller Name:

Buyer Name:

Recitals and Definitions

This Sales Wholesale Agreement ("Agreement") is entered into between the Seller and the Buyer identified above. The Seller manufactures, supplies and sells the Goods described below, and the Buyer purchases Goods for resale in the ordinary course of business under the terms set forth herein.

Goods, Orders and Specifications

Goods shall mean the specific products listed in the Order Table below. Each purchase shall be governed by an individual order (an "Order") accepted by Seller in writing. Buyer acknowledges that specifications, samples and descriptions provided by Seller form part of this Agreement where expressly referenced.

Item Description Quantity Unit Price Total

Payment Terms

Payment is due within days from invoice date unless otherwise agreed in writing. Seller may invoice upon shipment or as set forth in the accepted Order. Buyer shall pay all amounts in lawful currency without offset or deduction.

Wire Transfer Check Card ACH

Late payments shall incur interest at the lesser of 1.5% per month or the maximum rate permitted by law, calculated from the invoice due date until paid in full. Buyer is responsible for all collection costs, including reasonable attorneys' fees.

Delivery; Risk of Loss

Delivery Date: . Shipping Method:

Unless otherwise agreed, Seller shall deliver Goods under the shipping term stated on the Order. Risk of loss transfers to Buyer upon delivery to carrier when shipping FOB origin; where Seller arranges carriage and ships FOB destination, risk transfers upon delivery to Buyer. Buyer shall promptly inspect Goods upon receipt and notify Seller of any shortages or visible damage within five (5) business days.

Inspection and Acceptance

Buyer shall inspect all Goods within days after receipt and shall provide written notice of any claims of nonconformity or defects. Failure to provide timely notice shall constitute irrevocable acceptance of the Goods, except for latent defects.

Warranty

Seller warrants that, for a period of from delivery, Goods shall materially conform to Seller's specifications and be free from material defects in workmanship under normal use. Remedies are limited to repair or replacement at Seller's option, or refund of the purchase price for the nonconforming Goods. This warranty does not apply to damage due to abuse, misuse, alteration, improper storage, or normal wear and tear.

Returns and Refunds

Returns require prior written authorization from Seller. Authorized returns must be shipped prepaid by Buyer and received in resalable condition unless otherwise specified. Restocking fees may apply where Goods were custom ordered. Refunds, if any, will be issued following inspection and at Seller's discretion.

Taxes and Duties

Buyer is responsible for all applicable taxes, duties, tariffs, and customs charges arising from the purchase, sale, importation or use of the Goods, except taxes based on Seller's net income. If Seller is required to collect sales or similar taxes, such amounts shall be invoiced in addition to the Order prices.

Limitation of Liability

Except for liability arising from willful misconduct or fraud, neither party shall be liable to the other for incidental, consequential, indirect, special or punitive damages, including lost profits or business interruption. Seller's aggregate liability for any claim arising under or relating to this Agreement shall not exceed the total amount paid by Buyer to Seller for the specific Order giving rise to the claim.

Indemnification

Each party agrees to indemnify and hold harmless the other party from and against any third-party claims, losses, liabilities, damages and expenses (including reasonable attorneys' fees) arising from the indemnifying party's breach of this Agreement, negligence, or willful misconduct, except to the extent caused by the indemnified party's negligence or breach.

Confidentiality

Each party shall keep confidential and not disclose any non-public information marked confidential or reasonably understood to be confidential disclosed by the other party, except as required by law. Confidential information shall not include information that is publicly known or independently developed without use of the other party's confidential information.

Force Majeure

Neither party shall be liable for delay or failure to perform to the extent such delay or failure is caused by events beyond its reasonable control, including acts of God, strikes, embargoes, acts of governmental authorities, fire, flood, or war; provided that the affected party uses commercially reasonable efforts to resume performance as soon as practicable.

Termination

Either party may terminate this Agreement for material breach by the other party if such breach remains uncured thirty (30) days after written notice. Termination will not affect obligations accruing prior to termination, including payment obligations and return of confidential information.

Notices

Notices shall be in writing and delivered to the addresses set out above or such other address as a party designates in writing. Notice is effective upon receipt or, if mailed, three (3) business days after deposit in the mail with prepaid postage.

Governing Law and Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the state of , without regard to conflict of laws principles. Except where injunctive relief is sought, the parties agree to resolve disputes through arbitration or in the courts located in that state, as further agreed in writing.

Miscellaneous

This Agreement constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior negotiations and agreements. Amendments must be in writing and signed by both parties. If any provision is held invalid, the remaining provisions shall remain in full force and effect.

Seller Printed Name:

Buyer Printed Name:

By (Seller Signature):

By (Buyer Signature):

Date:

Date:

Enter text✕

What a Sales Wholesale Agreement Covers

A Sales Wholesale Agreement is a written contract between a seller (wholesaler or manufacturer) and a buyer (distributor, reseller, or retailer) that governs bulk sales of goods. It defines parties, product specifications, pricing, payment terms, delivery and title transfer, inspection and acceptance, warranties, indemnities, returns and credits, order and forecasting obligations, risk allocation, and remedies for breach. The agreement may also set tax treatment, insurance requirements, confidentiality, and a governing law clause. Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, subject to limited statutory exceptions.

Why a Formal Wholesale Sales Contract Matters

A clear Sales Wholesale Agreement reduces commercial uncertainty by specifying price, delivery cadence, inspection windows, payment timing, and remedies for nonperformance. A written contract helps protect margins, support inventory planning, and document tax and regulatory obligations.

Why a Formal Wholesale Sales Contract Matters

Who typically prepares and signs these agreements

Sales Wholesale Agreements are used across commercial teams and professional legal or procurement functions to formalize recurring or one-time bulk transactions.

  • Sales / Procurement teams — Draft and negotiate pricing, delivery schedules, and order minimums.
  • Legal / Contracts department — Review indemnities, warranties, and limitation of liability language.
  • Finance / Accounting — Confirm payment terms, tax handling, and invoicing procedures.

Parties should involve procurement, sales, legal counsel, and accounting to ensure commercial and compliance terms are aligned before execution.

Essential clauses every professional agreement needs

A complete Sales Wholesale Agreement organizes commercial terms, risk allocation, and operational steps so both parties understand obligations, deadlines, and remedies.

Parties & Recitals

Clearly name legal entities, their business addresses, and the contract's effective date; include corporate identifiers to avoid ambiguity during enforcement.

Products & Specifications

List SKUs, descriptions, quality standards, packaging, and accepted substitutes; attach product specifications or samples as enforceable exhibits.

Pricing & Payment

Specify unit prices, volume discounts, payment method, net payment terms, interest on late payments, and any required advance deposits.

Delivery & Title

State delivery terms, shipping INCOTERMS if used, risk of loss transition, delivery windows, and obligations for freight and insurance.

Inspection & Returns

Define inspection period, acceptance criteria, rejection procedures, return authorizations, and responsibility for return freight or restocking fees.

Termination & Remedies

Include breach and termination rights, cure periods, liquidated damages if applicable, limitation of liability, and dispute resolution mechanisms.

Core fields and required data elements

Seller Name: Legal entity name
Buyer Name: Legal entity name
Product Description: SKU and spec
Quantity: Units or weight
Unit Price: Currency and unit
Effective Date: MM/DD/YYYY

Step-by-step: completing a Sales Wholesale Agreement

Follow these sequential steps to prepare, review, and sign a legally enforceable agreement.

  • 01
    Prepare draft: Assemble product specs, prices, and order terms.
  • 02
    Confirm parties: Use exact legal entity names and addresses.
  • 03
    Agree commercial terms: Finalize pricing, payment, delivery, and inspection windows.
  • 04
    Execute: Obtain authorized signatures and distribute executed copies.

Set up a repeatable digital workflow

Configure an online template and signer flow to reduce manual steps for recurring wholesale orders.

Field Configuration
Document Template Create reusable template with product exhibits and pricing tables
Signature Order Set sequential or parallel signing as required
Authentication Choose email, SMS code, or stricter methods
Notifications Enable reminders for overdue signatures and completed copies

Typical routing and submission process

A standardized digital process reduces turnaround and preserves the audit trail for each executed agreement.

  • Upload document: Load contract template and attach exhibits
  • Place fields: Add signature, date, and data fields
  • Send to signers: Email sign requests or generate signing links
  • Store executed file: Save signed PDF with audit trail

Digital signing and system requirements

Choose a platform that supports secure signature capture, reliable audit trails, and common file formats for contract exchange.

  • File types: PDF, DOCX supported
  • Integrations: CRM, ERP, cloud storage support
  • Security: TLS 1.2/1.3 and AES-256

Common deadlines and timing expectations

Identify and document time-sensitive obligations so neither party misses inspection, payment, or claim windows.

Payment due date:

Net 30, Net 45, or agreed date from invoice

Delivery window:

Shipped or delivered within agreed ETA or lead time

Inspection period:

Buyer inspects goods within agreed days after receipt

Claims notice deadline:

Buyer must notify seller within defined claim period

Tax reporting timing:

Retain records for tax and reporting obligations

Common mistakes to avoid when preparing the agreement

  • Leaving product specifications vague, which leads to disputes over conformity and acceptance of goods.
  • Failing to specify inspection criteria and notice periods, resulting in missed rejection windows and automatic acceptance.
  • Using inconsistent names for parties or signatories, which can complicate enforcement and create identity mismatches.
  • Omitting payment remedies or credit hold processes, allowing late payments to cascade into supply interruptions.

Potential penalties and commercial risks

Late Payment Fees: Interest, collection costs
Breach Damages: Contractual or actual loss recovery
Tax Liability: Incorrect reporting risks IRS penalties
Rejection of Goods: Return freight and restocking costs
Warranty Exposure: Repair or replacement obligations
Enforcement Costs: Legal and arbitration fees

Real-world examples of wholesale agreements in use

Two brief examples illustrate how teams execute and manage high-volume contract workflows.

Martin Properties

Tim Martin used online execution to process contracts remotely for multiple properties

  • Reduced turnaround time for approvals across mobile and desktop
  • Resulting workflow improved compliance and allowed consistent, auditable execution without in-person meetings.

Optica Ventures LLC

Brian Fitzgibbons emphasized simplicity for internal teams and customers

  • A straightforward template reduced negotiation time and errors
  • The company standardized product exhibits and payment terms to accelerate order-to-cash cycles.

Pricing and feature comparison for eSignature solutions

Compare basic pricing and common capabilities for eSignature vendors often used to execute Sales Wholesale Agreements; signNow appears first per platform comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no card required Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Premium tier) Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA required) Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies Varies Varies

Frequently asked questions and troubleshooting

Answers to common execution, enforceability, and technical questions encountered when completing Sales Wholesale Agreements.


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