Scope of Work
Detail patrol routes, post orders, hours of coverage, and duties. Avoid vague phrases like 'as needed' without measurable standards or KPIs.
A clear, signed agreement reduces legal risk, clarifies operational expectations, and documents insurance and indemnity allocations. Electronic execution options that meet ESIGN (15 U.S.C. §7001) and state UETA requirements preserve enforceability for interstate and intrastate contracts.
Security firms, contract administrators, property managers, and legal teams complete these agreements when onboarding guard services or renewing coverage.
Use a written contract whenever a third-party guard provides site access, controls assets, or represents the client on-site to ensure accountability and insurance coverage.
The authorized company officer signs to bind the provider to service levels, liability limits, insurance obligations, and employee screening commitments. Their signature certifies corporate authority and is often accompanied by a company seal or printed name and title.
The client’s contracting officer or facilities manager signs to accept terms, confirm site access permissions, and approve pricing and schedules. The signer should have authority to bind the client for operational and budgetary commitments.
| Field | Configuration |
|---|---|
| Authentication | Email + optional SMS code |
| Signing Order | Provider first, client second |
| Notifications | Email reminders enabled |
| Audit Trail | Timestamps and IP logging |
Confirm platform capabilities before eSigning to ensure compliance, identity proofing, and retrievability of executed contracts.
Ensure your chosen solution produces an auditable certificate, preserves the final signed PDF, and supports required authentication for your jurisdiction.
Date when obligations and coverage begin.
First day guards commence duties.
Deadline to notify intent to renew.
Minimum notice period required to end services.
Policy renewal date to verify coverage.
Detail patrol routes, post orders, hours of coverage, and duties. Avoid vague phrases like 'as needed' without measurable standards or KPIs.
State contract length, renewal mechanics, and termination rights for convenience or cause, including notice periods and cure windows.
Specify rates, overtime rules, invoicing cadence, billing disputes process, and consequences for late payment or tax withholding responsibility.
Require pre-employment screening, periodic checks, and drug testing where lawful; specify acceptable disqualifying factors and documentation.
List required policies, limits, endorsements, and mutual indemnity obligations; require certificate of insurance naming the client as additional insured where needed.
Protect client data, access procedures, and post-contract nondisclosure obligations; include limited data-sharing clauses for incident investigations.
A venue hires a security firm for a large concert with specified crowd-control duties
A property manager contracts nightly patrols for an apartment complex with loss-prevention responsibilities
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |