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Security Company Contract Agreement for Security Guard

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SECURITY CONTRACT

THIS SECURITY CONTRACT (“Contract"), effective as of the date of the last party to sign below, is between having an address at ("Contractor")

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK: Security work is the evaluation, set-up, installation, maintenance and repair of doors and door assemblies, gates, locks and locking devices, panic and fire rated exit releases, jail and prison locking devices, safes, vaults and alarm systems. Contractor shall provide all necessary security labor and materials, and perform all security work described above and/or as set forth in the plans and specifications signed by both Owner and Contractor (“Project”). Such plans and specifications are hereby made a part of this Contract and may contain pictures, diagrams and measurements of the work area together with a description of the work to be done, materials to be used, and the equipment to be used or installed.

2. WORK SITE: The Project shall be constructed on the property of Owner located at (hereafter "Work Site")

3. TIME OF COMPLETION: Contractor shall commence the work to be performed under this Contract on or before and shall submit a schedule.

4. PERMITS: Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. INSURANCE: Contractor shall maintain general liability and workers compensation insurance.

6. SURVEY AND TITLE: If the Project is near the Owner's property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

7. CHANGES TO SCOPE OF WORK: Owner may make changes to the scope of the work, including changes to the plans and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties. Such Change Orders shall become part of this Contract. Owner agrees to pay any increase in the cost of the Project as a result of a Change Order. In the event the cost of a Change Order is not known at the time a Change Order is executed, the Contractor shall estimate the cost thereof and Owner shall pay the actual cost whether or not it is in excess of the estimated cost.

8. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of for performing the services set forth in the scope of the work.

Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

9. LATE PAYMENT/DEFAULT: A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract. If payment is not made when due, Contractor may suspend work on the job until such time as all payments due have been made without breach of the Contract pending payment or resolution of any dispute. Owner agrees to pay a late charge of 1% of all payments that are more than ten (10) days late plus interest at the rate of 1% per month.

10. DESTRUCTION AND DAMAGE: If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage. If the estimated cost of replacing work already accomplished by Contractor exceeds 20 percent of the Contract price, either the Contractor or Owner may terminate this Contract. Upon termination by either party, Contractor shall be excused from further performance under this Contract and Owner shall pay Contractor a percentage of the Contract price in proportion to the amount of work accomplished prior to the destruction or damage.

11. ASSIGNMENT: Neither party may assign this Contract, or payments due under the Contract, without the other party's written consent. Any such assignment shall be void and of no effect.

12. INTERPRETATION:

(a) Interpretation of Documents. The Contract, plans, and specifications are intended to supplement one another. In the event of a conflict, the specifications shall control the plans, and the Contract shall control both. If work is displayed on the plans but not called for in the specifications, or if the work is called for in the specifications but not displayed on the plans, Contractor shall be required to perform the work as though it were called for and displayed in both documents.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties. No other agreements, oral or written, pertaining to the work to be performed under this Contract exists between the parties. This Contract may only be modified by a written agreement signed by both parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of Iowa.

13. ATTORNEYS' FEES AND COSTS: If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

14. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant to this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws. To the extent required by law, all work shall be performed by individuals duly licensed and authorized by law to perform said work.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

15. WARRANTY: Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within one (1) year from the date hereof. All said defects arising after one (1) year and defects in material are not warranted by Contractor. Contractor hereby assigns to Owner all warranties on materials as provided by the manufacturer of such materials.

AGREED:

CONTRACTOR:

Signature

Print Name & Title

Date

License Number

Name and Address of License Holder

OWNER:

Signature

Print Name

Date

Persons or companies furnishing labor or materials for the improvement of real property may enforce a lien upon the improved property if they are not paid for their contributions, even if the parties have no direct contractual relationship with the owner. The mechanics' notice and lien registry provides a listing of all persons or companies furnishing labor or materials who have posted a lien or who may post a lien upon the improved property.

Website:www.sos.iowa.gov/mnlr

Toll-Free Phone Number: 888-767-8683

Enter text

What this Security Company Contract Agreement for Security Guard is

A Security Company Contract Agreement for Security Guard is a written contract that defines the relationship between a security services provider and a client for guard services. It sets the scope of duties, working hours, supervision, compensation, qualifications, licensing, background screening, insurance requirements, confidentiality obligations, and termination conditions. The agreement establishes responsibilities for incident reporting, performance standards, equipment use, and access control, and creates an auditable record for compliance, payroll, and liability allocation during the term of service.

Why a written guard services contract matters

A clear, signed agreement reduces legal risk, clarifies operational expectations, and documents insurance and indemnity allocations. Electronic execution options that meet ESIGN (15 U.S.C. §7001) and state UETA requirements preserve enforceability for interstate and intrastate contracts.

Why a written guard services contract matters

Who typically completes this contract and when

Security firms, contract administrators, property managers, and legal teams complete these agreements when onboarding guard services or renewing coverage.

  • Security company operations teams use the form to document scope, shifting patterns, and guard qualifications.
  • Facility or property managers use it when hiring contracted guards for events or ongoing site protection.
  • Corporate procurement and legal departments use standardized contracts to align insurance and indemnity language.

Use a written contract whenever a third-party guard provides site access, controls assets, or represents the client on-site to ensure accountability and insurance coverage.

Primary signers and their roles

Security Company CEO

The authorized company officer signs to bind the provider to service levels, liability limits, insurance obligations, and employee screening commitments. Their signature certifies corporate authority and is often accompanied by a company seal or printed name and title.

Client Contracting Officer

The client’s contracting officer or facilities manager signs to accept terms, confirm site access permissions, and approve pricing and schedules. The signer should have authority to bind the client for operational and budgetary commitments.

Essential information to include in the agreement

Company Legal Name: Exact registered name
Guard Full Name: As on government ID
License Number: State security license
Contract Term: Start and end date
Pay Rate: Hourly or flat rate
Insurance Limits: Policy types and amounts

Step-by-step: completing the guard services contract

Follow a consistent sequence to minimize omissions and maintain enforceability when filling out the contract.

  • 01
    1. Enter parties: Fill legal names and addresses.
  • 02
    2. Define services: Describe duties, hours, and locations.
  • 03
    3. Confirm insurance: List policies and limits.
  • 04
    4. Sign & date: Obtain authorized signatures and dates.

How the contract flows from draft to execution

Contracts typically move through drafting, review, approval, signing, and distribution — each stage should be documented for auditability.

  • Draft: Create template or bespoke agreement.
  • Review: Legal and operations examine terms.
  • Authorize: Signatory confirms authority.
  • Archive: Store executed copy securely.

Digital workflow settings to use for guard contracts

Configure a repeatable digital workflow to standardize approvals, signature order, and verification requirements for each contract.

Field Configuration
Authentication Email + optional SMS code
Signing Order Provider first, client second
Notifications Email reminders enabled
Audit Trail Timestamps and IP logging

Technical considerations for eSigning and storage

Confirm platform capabilities before eSigning to ensure compliance, identity proofing, and retrievability of executed contracts.

  • Supported formats: PDF and DOCX preferred
  • Authentication levels: Email, SMS, or KBA
  • Retention tools: Encrypted cloud storage

Ensure your chosen solution produces an auditable certificate, preserves the final signed PDF, and supports required authentication for your jurisdiction.

Key dates to set and monitor in the contract

Document and calendar critical deadlines to prevent service interruptions and compliance lapses.

Contract Effective Date:

Date when obligations and coverage begin.

Service Start:

First day guards commence duties.

Renewal Notice:

Deadline to notify intent to renew.

Termination Notice:

Minimum notice period required to end services.

Insurance Renewal:

Policy renewal date to verify coverage.

Penalties and risks of incorrect or missing contract data

Breach Liability: Damages exposure
Insurance Gaps: Claims denied
I-9 Violations: Fines by DHS
Worker Misclassification: Tax and penalty risk
Credential Mismatch: Invalidates access
Contract Ambiguity: Dispute escalation

Common mistakes when preparing guard service agreements

  • Using vague scope language that leaves response duties and site boundaries undefined, increasing dispute risk and inconsistent performance.
  • Failing to require current state security licenses and periodic rechecks, which can allow unqualified personnel on-site and breach contractual warranties.
  • Omitting clear insurance and indemnity amounts or failing to request certificates of insurance before services begin, exposing the client to uncovered claims.
  • Not specifying shift handover, incident reporting procedures, or access control responsibilities, which complicates liability allocation after incidents.

Six clauses to include in a professional agreement

Include specific, enforceable clauses that address operations, compliance, and liability to make the agreement effective in day-to-day management.

Scope of Work

Detail patrol routes, post orders, hours of coverage, and duties. Avoid vague phrases like 'as needed' without measurable standards or KPIs.

Term & Termination

State contract length, renewal mechanics, and termination rights for convenience or cause, including notice periods and cure windows.

Compensation

Specify rates, overtime rules, invoicing cadence, billing disputes process, and consequences for late payment or tax withholding responsibility.

Background Checks

Require pre-employment screening, periodic checks, and drug testing where lawful; specify acceptable disqualifying factors and documentation.

Insurance & Indemnity

List required policies, limits, endorsements, and mutual indemnity obligations; require certificate of insurance naming the client as additional insured where needed.

Confidentiality

Protect client data, access procedures, and post-contract nondisclosure obligations; include limited data-sharing clauses for incident investigations.

Real-world examples of contract use

Two concise scenarios show how contracts are used to manage risk and operations across settings where guards provide services.

Event Security

A venue hires a security firm for a large concert with specified crowd-control duties

  • Contract required badge checks and alcohol-monitoring procedures
  • The agreement reduced on-site confusion by assigning clear point-of-contact roles and required certificates of additional insured status, streamlining claims handling after an incident.

Long-term Site Protection

A property manager contracts nightly patrols for an apartment complex with loss-prevention responsibilities

  • Contract set KPIs for patrol frequency and incident reporting
  • Documented procedures and insurance requirements limited landlord exposure and improved vendor performance tracking through monthly reports.

Frequently asked questions about execution and compliance

Answers to common questions about electronic signatures, notarization, and recordkeeping for security guard contracts.


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eSignature pricing and capability comparison for executing guard contracts

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