Position Duties
Describe patrol areas, reporting procedures, permitted use of force, authorized equipment, and any site-specific obligations such as access control or surveillance monitoring.
A robust contract reduces ambiguity about duties, pay, and liability, protects confidential information, and documents compliance with licensing and employment laws such as ESIGN/UETA when executed electronically.
Signatures may include authorized corporate representatives, the security officer, and any required witness or notary depending on jurisdiction or employer policy.
Describe patrol areas, reporting procedures, permitted use of force, authorized equipment, and any site-specific obligations such as access control or surveillance monitoring.
State hourly or salaried pay, overtime calculation, pay period, bonus eligibility, and any deductions such as uniforms or training costs to ensure clear wage compliance.
Specify shift start and end times, on-call expectations, break periods, and requirements for overtime or shift swaps to reduce scheduling disputes.
List required certifications, firearms or baton authorization, continuing education, and timeline for completing mandatory state licensing or client-specific training.
Define protection of client data, access to surveillance footage, non-disclosure obligations, and permitted disclosures for law enforcement or compliance.
Outline permissible causes for termination, progressive discipline procedures, payout of accrued wages, final paycheck timing, and post-termination obligations.
| Field | Configuration |
|---|---|
| Authentication Method | Email link, SMS code, or advanced ID verification |
| Signing Order | Specify employer then employee or simultaneous as required |
| Template Name | Create and version templates for each role |
| Reminder Cadence | Set automatic reminders and expiration for pending signatures |
Ensure the platform you use supports audit trails, secure storage, and any industry-specific compliance such as HIPAA when handling protected health information.
Date employment begins and benefits may accrue
Typical 30–90 days for performance evaluation
Deadline for required certifications and licenses
Timeframe for contract renewal or extension notice
How long HR retains the signed contract
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
A staffing company standardized a template for all officers
Campus security required campus-specific duty lists and training schedules