Severance Payment
Specify the gross dollar amount, any installments, the schedule, and whether payments are subject to standard tax withholdings and deductions.
A written severance agreement reduces litigation risk, clarifies obligations, and protects confidential information while giving separated employees predictable compensation and transition support. It establishes enforceable expectations for both parties and documents consideration for any contractual waivers.
Employers, HR professionals, in-house counsel, departing employees, and external employment counsel commonly prepare, review, and sign severance agreements.
Use role-based review and approval steps to ensure the agreement is consistent with company policy and any applicable collective bargaining or statutory requirements.
A human resources director or officer with signing authority typically executes the employer’s side of the agreement. They confirm that the severance payment is approved by the appropriate internal authority and that payroll and benefits teams will process the payment and any tax withholdings.
The departing employee signs to accept the severance terms and any release of claims. Employees are advised to confirm the spelled-out consideration, effective date, and any post-termination restrictions before signing; many seek independent legal advice.
Specify the gross dollar amount, any installments, the schedule, and whether payments are subject to standard tax withholdings and deductions.
Describe the consideration provided in exchange for the release, e.g., a lump sum, salary continuance, or continued benefits for a defined period.
Include a clear, state-law-compliant release clause that identifies covered claims and any exceptions such as vested benefits, unemployment, or vested stock rights.
Define obligations regarding confidential information and any non-disparagement commitments with temporal and scope limits.
Detail the employee’s obligations to return devices, documents, and access credentials before payment is issued.
State the chosen governing state law and describe dispute resolution mechanisms such as arbitration or venue for litigation.
| Field | Configuration |
|---|---|
| Signature Field | Required; date-stamped; signer name auto-populated |
| Authentication | Email link with optional SMS code or KBA for higher assurance |
| Conditional Fields | Show payment schedule only if installments selected |
| Audit Trail | Preserve IP, timestamp, and action log for enforceability |
Choose a platform that supports secure authentication, audit trails, and compliant record retention when executing severance agreements electronically.
Validate that the chosen platform supports ESIGN/UETA legal requirements, maintains a tamper-evident audit trail, and can export signed records for payroll and legal retention.
Allow sufficient time; employees often request a review period and may seek counsel.
If statute requires a revocation window for certain releases, state the number of days clearly in the agreement.
Specify exact payroll dates and any condition precedent to payment.
Report payments per payroll and 1099/W-2 rules; withholding affects timing.
Retain executed agreement per applicable retention rules described below.
| Document Type | Primary Purpose | Typical Release |
|---|---|---|
| Severance Agreement | compensation on exit | yes, broad release often included |
| Separation Letter | notice of termination | no, usually no release |
| Release of Claims | standalone waiver | yes, limited to specified claims |
| Employment Contract | ongoing terms of employment | no, governs active employment |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day free trial | Yes, trial available | Yes, trial available | Yes, trial available | Yes, trial available |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/yr | Varies by plan | Varies by plan | Varies by plan |