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Standard Publisher Agreement

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Songwriter Performance Agreement

This Agreement is made this day of , 20 by and between , a limited liability company organized and existing under the laws of the state of with its principal office located at , referred to herein as Manager, and of , referred to herein as Promoter;

Whereas, Manager provides songwriter performances where the artist performing a song is also the writer of the song; and

Whereas, Manager manages the performances of several Performer; and

Whereas, Promoter is promoting and managing a show on at to be held at hereinafter called the Venue; and

Whereas, Promoter desires to contract with Manager to provide certain performers for the show; and

Whereas, Manager desires to enter into such a contract pursuant to the terms of this agreement;

Now, therefore, for and in consideration of the mutual covenants contained in this agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

I. Performers: The names and addresses of the Performers who will appear during the Show are as follows:

A. who resides at , and is the writer of the words and lyrics of the song entitled .

B. who resides at , and is the writer of the words and lyrics of the song entitled .

C. who resides at , and is the writer of the words and lyrics of the song entitled .

D. who resides at , and is the writer of the words and lyrics of the song entitled .

E. who resides at , and is the writer of the words and lyrics of the song entitled .

II. Performance of Show. Pursuant to the terms and provisions of this Agreement, said Performer shall perform at the Venue on said date for at least hours.

III. Compensation. As compensation for said performances, Promoter will pay Manager, not later than noon of the day scheduled for the performance, the sum of $.

IV. Venue.

A. Promoter shall furnish for the concert, at his own expense, the Venue which will be well heated, lighted, clean, and in good order, with a clean and comfortable dressing rooms near the stage for each Manager, together with the services of all electricians and stage hands required, all special police, ushers, ticket sellers for advance or single sales, whether such sales take place in the theater or elsewhere, ticket takers, and other customary employees.

B. Promoter represents that he has a lease for the Venue, covering the date of the concert, and shall produce such lease on request for Manager’s inspection.

V. Accompaniment.

A. Managers shall furnish, at their own expense, an accompanist.

B. Promoter shall furnish, at his expense, one properly tuned grand piano for use at the concert.

VI. Advertising.

A. Promoter has printed all tickets and programs necessary for the concert and will furnish to Manager a camera-ready copy of such tickets and programs ten (10) or more days prior to the performance.

B. Manager shall supply the following advertising material:

Promoter shall , and shall bear all necessary expenses in connection with such advertising.

VII. No Recording. The concert to be given under this Agreement shall not be broadcast or recorded in any manner or form, without the prior, express, and written consent of Manager.

VIII. Excuse of Obligations. Promoter and Manager shall be excused from their obligations hereunder in the event of sickness of a Performer, accident, riot, strike, epidemic, and act of God or any other legitimate condition or occurrence beyond the respective control of Performer(s) or Manager.

IX. Taxes. Promoter agrees to prepare and file all tax information required of a person who hires an independent contractor and Manager agrees that it has responsibility to verify the payment of any federal or state taxes arising from the monies paid by Promoter to Manager for the Performance.

X. Indemnify for Copyright Infringement: Manager represents and warrants that it is knowledgeable about the copyright laws of the United States as applicable to the Performance, and that Performers shall not perform any copyrighted materials of others during Performance without full compliance with such applicable copyright laws. In the event that Manager breaches this representation, warranty and covenant, Manager hereby agree to INDEMNIFY AND HOLD HARMLESS Promoter from and against all liability, loss, damages, claims, and expenses (including attorney’s fees) arising out of such breach.

XI. Merchandising. Manager shall not sell any goods, products, merchandise or services (other than the services provided herein) at the performance except by express written permission of Promoter.

XII. Promotion. Promoter shall be entitled to advertise and promote the appearance of the Performers and the Performance. Manager acknowledges that Promoter will rely on the terms hereof in all such promotions and advertising and in the brochures to be printed setting forth the names, dates and times of all performances to be held. Manager hereby acknowledge and agree that Promoter may use the names of the Performers, their photographs, likeness, facsimile signature and any other promotional materials in all of such promotions, advertising or other activities used to increase attendance at the Performance.

XIII. Parking. Promoter shall provide parking space for vehicles in a location of close proximity to and with direct access to the backstage area where the Performance will take place on the date of the Performance. This parking space will be reserved for Manager and the Performers for a period of four (4) hours prior to the Performance and ending three (3) hours following the Performance.

XIV. Security. Promoter shall provide security for the backstage and stage areas before, during and after the Performance. Promoter shall provide security personnel to protect Manager and Performers and their property as deemed appropriate by Promoter in its discretion.

XV. Passes. Promoter shall provide identification passes to Manager and Performers for the backstage and stage where Performance is to be held.

XVI. Stage. At its sole expense, Promoter shall furnish the stage, and stage lighting, sound and power for the Performance, and Promoter shall also provide all stagehands required to assist the setup for and conduct of the Performance and takedown after the Performance.

XVII. Dressing Rooms. Promoter shall provide each Performer with one private dressing room, which will be clean, dry, well-lit and air-conditioned.

XVIII. Termination. Should Promoter, prior to the date of the concert, breach any of the terms or provisions of this Agreement, or should, prior to the date of the concert, then Manager, at its option, may terminate this Agreement by giving hours advance notice in writing to Promoter.

XIX. Severability. The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. If any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision.

XX. No Waiver. The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

XXI. Governing Law. This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

XXII. Notices. Unless provided herein to the contrary, any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

XXIII. Attorney’s Fees. In the event that any lawsuit is filed in relation to this Agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party's attorney fees.

XXIV. Mandatory Arbitration. Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

XXV. Entire Agreement. This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

XXVI. Modification of Agreement. Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

XXVII. Assignment of Rights. The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

XXVIII. Compliance with Laws. In performing under this Agreement, all applicable governmental laws, regulations, orders, and other rules of duly-constituted authority will be followed and complied with in all respects by both parties.

WITNESS our signatures as of the day and date first above stated.

A Limited Liability Company

By:

By:

Enter text✕

What the Standard Publisher Agreement Is and When It Applies

A Standard Publisher Agreement is a written contract that governs the relationship between a content owner (author, creator, or rights holder) and a publisher or distributor. It allocates rights (exclusive or non‑exclusive), defines the scope of permitted uses, sets compensation or royalty terms, specifies delivery and acceptance obligations, and addresses warranties, indemnities, term, termination, and notice procedures. These agreements often include reporting, audit, and sublicense provisions. When executed properly they create enforceable obligations; they are commonly used for books, articles, digital content, and licensing of intellectual property.

Why a Clear Standard Publisher Agreement Matters

A clear agreement reduces disputes by specifying rights, payments, and termination mechanics in plain terms, enabling predictable workflows and auditability.

Why a Clear Standard Publisher Agreement Matters

Who Typically Prepares and Signs This Agreement

Organizations and individuals across publishing, media, and corporate communications commonly rely on a Standard Publisher Agreement to document licensing and distribution rights.

  • Publishers and imprints managing multiple authors and rights portfolios, needing standard terms for consistency and royalty reporting.
  • Independent authors and content creators seeking clear assignment, payment schedules, and reversion clauses to protect long‑term rights.
  • Legal and business affairs teams that use template language to minimize negotiation time and ensure compliance with internal policies.

Parties benefit from prefilled templates and consistent fields to speed execution and simplify accounting and tax reporting.

Stepwise Completion Process for the Agreement

Follow a consistent sequence to prepare, review, execute, and distribute the executed agreement to avoid delays and ensure proper recordkeeping.

  • 01
    Prepare Draft: Populate party details, term, rights, and compensation.
  • 02
    Internal Review: Legal reviews warranties, indemnities, and audit clauses.
  • 03
    Signatures: Obtain authorized signatures and dates from all parties.
  • 04
    Distribute Copies: Provide final PDF with certificate of completion to stakeholders.

Typical Digital Workflow Settings for Online Completion

Configure a repeatable workflow template to enforce signer order, authentication, and retention settings before sending for signature.

Field Configuration
Authentication Method Email link or SMS code based on risk profile
Signer Order Sequential role-based order for publisher then author
Template Reuse Save as a template for future agreements
Integration Connect to accounting or contract management systems

Technical Requirements and Integrations for eSigning

Choose a secure eSignature platform that supports required authentication, audit trails, and the file formats you use for contracts.

  • Supported Formats: PDF, DOCX, and form-capable files supported
  • Integrations: Salesforce, NetSuite, Google Workspace, Box
  • Authentication: Email, SMS, or advanced signer verification

How Electronic Execution Typically Works

Electronic execution follows a standard sender‑to‑signer flow that records intent, attribution, and a tamper‑evident audit trail to support enforceability.

  • Upload Document: Attach the agreement file to the platform.
  • Place Fields: Add signature, date, and initial fields where needed.
  • Send to Signers: Dispatch by email link or secure invitation.
  • Capture Audit Trail: Platform records IP, timestamp, and actions.

Key Dates and Filing Deadlines to Watch

Standard Publisher Agreements link to operational deadlines: execution, payment terms, tax reporting, and retention obligations that affect compliance and accounting.

Execution Deadline:

Date by which all parties must sign per contract terms.

Payment Terms:

Net payment due; common terms are Net 30 or Net 45 days.

1099 Reporting:

Form 1099-NEC due to recipient and IRS by Jan 31 each year

W-9 Collection:

Collect W-9 from payees upon onboarding or before first payment

Retention Start:

Retention begins on the effective date or final execution date

Typical Milestones from Draft to Archive

Track each milestone to ensure legal and operational handoffs occur on time and records are archived correctly after execution.

01

Drafting

Prepare and populate core terms and exhibits.

02

Negotiation

Exchange edits and finalize agreed language.

03

Execution

All parties sign and dating occurs.

04

Archival

Store executed PDF and audit trail securely.

Common Preparation Errors to Avoid

  • Entering informal or abbreviated party names that do not match tax documents, causing payment or tax-reporting delays.
  • Failing to specify territory or media scope, producing ambiguous licensing rights and potential disputes over exploitation.
  • Omitting clear payment schedule and accounting definitions, resulting in delayed royalty calculations and reconciliation issues.
  • Attaching unsigned exhibits or schedules or failing to reference them properly, which can render key obligations unenforceable.

Security and Compliance Features to Look For

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Detailed event log and tamper evidence
HIPAA Support: BAA available when handling PHI
Regulatory Certs: SOC 2 Type II and ISO 27001
21 CFR Part 11: Compliant for regulated records
Accessibility: WCAG 2.0 AA compatibility

Consequences of Incomplete or Incorrect Agreements

Tax Penalties: $60–$330 per late 1099
Intentional Disregard: $660+ per form, no cap
I-9 Violations: $281–$2,789 per violation
Backup Withholding: 24% withholding rate
Contract Voidance: Material errors can risk enforceability
Audit Exposure: Missing records increase litigation risk

Six Core Sections Every Professional Agreement Should Include

A well‑crafted Standard Publisher Agreement organizes core commercial and legal terms so obligations, rights, and remedies are clearly allocated between publisher and creator.

Grant of Rights

Specify exclusive or non-exclusive rights, media types, languages, territory, and duration to avoid later scope disputes.

Compensation

Define royalty rates, advance payments, deductions, reporting intervals, and how returns or chargebacks are handled.

Delivery and Acceptance

Describe deliverables, format standards, acceptance testing, and remedy for rejected materials or missed milestones.

Warranties

Author warranties on ownership and non-infringement; publisher warranties on payment and exploitation efforts.

Indemnities

Allocate responsibility for third‑party claims, legal costs, and procedures for defense and settlement.

Termination

List termination triggers, cure periods, reversion mechanics, and post-termination obligations such as unsold inventory return.

Sample Use Cases and How Terms Are Applied

Two brief examples show how the agreement is adapted for common publishing scenarios and contractual choices that matter.

Trade Book Publishing

A mid‑size publisher licenses North American print and ebook rights

  • Royalty advance paid on execution
  • The agreement sets quarterly statements, a 50% returns reserve, and reversion after two years of non‑sales.

Digital Article Syndication

A content network licenses articles non‑exclusively for web syndication

  • Flat fee per article with limited term
  • The contract requires attribution, preserves authors' moral rights, and allows publisher analytics access for reporting.

Practical Tips to Improve Accuracy and Turnaround

Small process changes reduce rework and help ensure royalties and obligations are tracked correctly over the life of the agreement.

Standardize Names
Use legal entity names from tax documents consistently to prevent payment delays and tax withholding errors.
Use Templates
Maintain approved templates to minimize negotiation and ensure consistent legal language across deals.
Capture Metadata
Record metadata (effective date, contract ID, related purchase orders) to enable automated reporting and search.
Retain Audit Trails
Store signed PDFs with audit certificates to support enforceability and evidentiary needs in disputes.

Answers to Common Questions About the Standard Publisher Agreement

This FAQ addresses enforceability, signatures, modifications, notarization, revocation, and where to keep executed copies for compliance purposes.


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eSignature Vendor Pricing and Feature Snapshot (comparison)

A concise comparison of starting prices and select capabilities from common eSignature vendors; signNow is listed first as a placement requirement.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes Yes
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
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