Student Attendance Procedure

Student Attendance Procedure

Effective Date:    Attendance Officer:    Contact Phone:

Student Information

Parent / Guardian Contact

Purpose and Scope

This Student Attendance Procedure sets forth required processes, documentation, and responsibilities for recording student attendance, reporting absences and tardiness, and implementing intervention for excessive absences. The procedure applies to all students enrolled at the school and to staff responsible for attendance recording and reporting.

Definitions

"Excused absence" means an absence validated by acceptable documentation for reason(s) such as illness, medical appointment, court appearance, religious observance, or other reason permitted by law and district policy.

"Unexcused absence" means an absence for which documentation or approval has not been provided within the required reporting timeframe.

Attendance Recording Procedures

Daily attendance shall be recorded for each student at the start of the instructional day. Daily attendance is taken at: . Teachers shall submit attendance to the student information system no later than the end of homeroom period.

For each absence recorded, staff shall indicate absence type as Excused, Unexcused, or Administrative and include any notes necessary to document the justification.

Reporting an Absence

A parent or guardian must notify the school of a student's absence within of the absence start time. Notification may be by telephone or written note provided to the attendance office. Documentation for excused absences must be submitted within of the absence.

Tardiness and Early Dismissal

A student is tardy if not in assigned place by the official start time. The tardy grace period is . Early dismissal requests must be made in writing or by the parent/guardian in person at the attendance office. Repeated tardiness will trigger progressive interventions described below.

Truancy and Intervention

The school will initiate attendance intervention when a student accumulates unexcused absences within a period. Interventions may include parent conference, academic support plan, referral to attendance review team, or referral to external agencies where permitted by law.

Make-up Work and Grading

Students with excused absences shall be permitted to make up missed assignments and assessments. Make-up work must be requested within of return, and assignments shall be completed within unless otherwise approved by the teacher.

Attendance Monitoring and Reporting

Attendance data will be monitored and reported to school leadership on a basis. Chronic absence alerts will be generated for students missing the equivalent of of scheduled instructional time.

Responsibilities

Students: Attend scheduled classes, arrive on time, and provide required documentation following an absence. Parents/Guardians: Notify the school within the reporting window and provide documentation for excused absences. Teachers: Take attendance accurately and submit records promptly. Attendance Officer: Maintain attendance records, notify families of excessive absences, and coordinate interventions.

Documentation, Record Retention, and Confidentiality

Attendance records and supporting documentation will be maintained as part of the student's educational record and retained for a minimum of consistent with applicable law. Disclosure of attendance information will be limited to authorized personnel or as required by law.

Notes / Alternative Arrangements

By signing below, I acknowledge that I have received, read, and understand the Student Attendance Procedure and that I accept responsibility to comply with reporting requirements and to provide required documentation for absences. I understand the school may take attendance-related interventions as described in this procedure.

Acknowledgment: I acknowledge receipt and understanding of this procedure.

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