Personal Information
Full legal name, preferred name, contact phone, email, permanent and local addresses, and student ID to match institutional records for verification.
A consistent Student Computing Careers Form reduces ambiguity, speeds candidate screening, and centralizes records for compliance and reporting. Standard fields help compare applicants objectively, support audits and retention policies, and make secure eSubmission and verification practical for high-volume hiring.
Roles vary by workflow: some institutions require career services to pre-screen forms, while employers may request supplemental documents after initial submission.
Typically an undergraduate or graduate student seeking internships, co‑ops, or entry-level roles; completes personal data, academic record, project summaries, and signs consent for references or background checks. Accuracy in names, student ID, and dates is essential to avoid processing delays.
Manages intake, verifies student enrollment and eligibility, consolidates submissions for employer review, and ensures records meet institutional retention and privacy rules such as FERPA. Coordinates follow-up communications and stores completed forms securely.
Full legal name, preferred name, contact phone, email, permanent and local addresses, and student ID to match institutional records for verification.
Current program, major/minor, expected graduation date, GPA (optional), and institution verification fields for eligibility or credit-bearing placements.
Skill checklist and self-rated proficiency areas (languages, frameworks, tools). Use standardized categories to enable consistent filtering and search.
Concise project descriptions, role, technologies used, links to repos or portfolios, and supervisor or faculty references when applicable.
Names and contact details of references and explicit consent fields for reference checks, background screening, and educational verification.
Clear consent language for data use, FERPA/HIPAA assertions if applicable, signature block with date, and optional eSignature field.
| Field | Recommended Setting |
|---|---|
| Signing Order | Sequential to ensure coordinator review first |
| Authentication | Email verification; optional SMS for sensitive roles |
| Conditional Fields | Enable to show role-specific questions |
| Storage | Encrypted cloud storage with access controls |
Ensure the chosen system preserves audit trails, encrypts data in transit and at rest, and supports role-based access for compliance.
Specified per posting; applicants must meet the stated closing date.
Typically completed within 3–10 business days after submission.
Employers or coordinators typically respond within 1–3 weeks.
Confirmed upon satisfactory verification and acceptance of offer.
Retain completed forms per institutional policy and legal requirements.
Form and attachments uploaded; confirmation sent to applicant.
Verify student status and ID matches institutional records.
Conduct coding tests or portfolio reviews when applicable.
Finalize placement details and complete onboarding checklist.
Optica shifted onboarding documents online to simplify coordination with external partners.
Xerox integrated digital forms with its ERP to automate downstream processing.
| Document Type | Student Careers Form | Internship Agreement |
|---|---|---|
| Primary Purpose | data collection | contractual placement terms |
| Signature Needed | applicant signature | applicant and employer signatures |
| Privacy Considerations | ferpa-focused | may include employment privacy clauses |
| Supplemental Docs | transcripts, portfolio links | offer letter, nda |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium) | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |