Student Data Share Agreement

Student Data Share Agreement

Parties and Effective Date

Institution Name:

Recipient Entity Name:

Effective Date:

Recitals and Purpose

This Student Data Share Agreement ("Agreement") establishes the terms under which the Institution will disclose student information to the Recipient for the limited purposes described below. The parties agree that disclosures will be limited to information strictly necessary to accomplish the authorized purpose and will be handled consistent with applicable privacy laws and institutional policy.

Scope and Student Identifiers

Scope of data share (select one or both): Individual student Cohort/dataset

Date of Birth: Grade / Program:

Categories of Student Data to be Shared

Check each category authorized for disclosure:

Directory information Enrollment and enrollment status Grades and transcripts

Special education records Assessments and standardized test scores Disciplinary records

Health and immunization records Personally identifiable information (PII) Biometric information

Attendance records Financial aid and billing information Other:

Authorized Purpose and Use Restrictions

Authorized purpose(s) for which Recipient may use the data (check all that apply):

Education research and analysis Program evaluation Individual case management

Compliance and reporting obligations Other:

Recipient shall not use student data for purposes other than those expressly authorized above, shall not re-disclose data except as expressly permitted in this Agreement, and shall not attempt to re-identify de-identified data.

Security, Access, and Data Handling

Required technical and administrative safeguards (check all that apply):

Encryption of data at rest and in transit Role-based access controls Personnel background checks

Secure transfer protocols for data exchange Physical security controls Industry-standard certifications (if applicable)

Breach Notification and Audit Rights

Recipient must notify Institution of any unauthorized access, use, or disclosure of student data no later than:

Institution reserves the right to audit Recipient's compliance with this Agreement. Recipient shall provide access to systems, documentation, and personnel as reasonably required to verify compliance.

Legal Compliance, Indemnity, and Liability

Recipient warrants that it will comply with all applicable federal and state laws and regulations governing student privacy and data protection, and with Institution policies applicable to student records. Recipient agrees to indemnify and hold Institution harmless from liabilities, losses, or damages arising from Recipient's breach of this Agreement or unlawful use of the student data, except to the extent caused by Institution's gross negligence or willful misconduct.

This Agreement may be terminated by either party upon written notice if the other party materially breaches any provision and fails to cure within thirty (30) days of notice. Upon termination, Recipient shall return or securely destroy all student data as directed by Institution and certify destruction in writing.

Parent/Guardian Consent (if required)

Parent/Guardian consent is required for disclosure of certain student data where applicable. Complete the following if consent is provided.

Parent/Guardian Consent: I consent to the sharing of the student's data as set forth in this Agreement and attest that I am authorized to provide such consent where required by law.

Miscellaneous Provisions

This Agreement constitutes the entire understanding between the parties with respect to its subject matter. Any amendment must be in writing and signed by authorized representatives of both parties. If any provision is found unenforceable, the remainder shall remain in effect. The parties agree to resolve disputes in good faith and, if necessary, through the dispute resolution mechanism agreed in writing by the parties.

Execution

The undersigned representatives warrant that they are authorized to execute this Agreement on behalf of their respective parties.

Sign Now