Student Information
Full student identity, emergency contact, medical certificate details, and age or guardian details where applicable for minors.
A clear Student Flight School Agreement reduces misunderstandings about costs, scheduling, and safety obligations while documenting consent for training-related risks and regulatory compliance obligations.
Keep signed copies with student records, and provide an executed copy to each signer for their files and regulatory review.
The Training Manager signs on behalf of the flight school to confirm course availability, instructor assignment, and billing terms. This role is responsible for ensuring the school meets FAA operating and insurance requirements and for maintaining student training records.
The Student Pilot or legal guardian signs to acknowledge medical fitness, acceptance of payment and cancellation terms, assumption of risk for training flights, and consent to the school's safety and conduct policies.
Full student identity, emergency contact, medical certificate details, and age or guardian details where applicable for minors.
Precise description of training modules, flight hours, simulator time, ground instruction, and progression milestones toward certificates.
Deposit requirements, installment schedules, late fees, refunds for cancellations, and consequences of missed payments.
Scheduling rules, notice periods for cancellations, instructor reassignment policies, and make-up lesson procedures.
Acknowledgment of inherent risks, waiver language within legal limits, and the school's insurance coverage and limits.
Obligations to maintain FAA medicals, training endorsements, logbook entries, and adherence to FAA and school safety policies.
| Field | Configuration |
|---|---|
| Authentication | Email link or SMS code |
| Signature Type | Drawn, typed, or uploaded image |
| Reminders | Automated 3-day reminders |
| Storage | PDF/A in cloud archive |
Ensure the platform you select can retain an audit trail, export signed PDFs, and apply role-based access controls for student records.
Date by which deposit must be paid
Recurring installment dates and grace periods
First scheduled lesson date
Minimum days required for refunds or rescheduling
Minimum notice to arrange examiner and aircraft
Student pays deposit and secures slot.
First lesson completed and logged.
Instructor evaluates milestones and readiness.
Student completes practical exam with examiner.
| Criteria | Student Flight School Agreement | Pilot Training Addendum |
|---|---|---|
| Notarization | usually not | sometimes required |
| Insurance Clause | standard coverage | detailed aircraft-specific |
| Payment Plan | package pricing | financing terms |
| Record Retention | school retains | addendum attaches |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day free trial | No | No | No | No |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
A community flight school enrolls a student for a private pilot package and collects deposit online
A collegiate aviation program uses the agreement to document course credits and insurance obligations