Student Fundraising Form

STUDENT FUNDRAISING FORM

Student Information

Student Name:

Date of Birth:    Student ID:

Parent / Guardian Contact (if student under 18)

Relationship:    Phone:

Fundraising Activity Details

Fundraising Goal: $    Start Date:    End Date:

Sales Method (check all that apply):

On-campus sales    Off-campus sales    Online sales    Door-to-door sales

Financial Controls and Records

Designated Recordkeeper:

Deposit Account Name (school-approved):

Cash Handling Procedures: Funds must be counted by two adults and deposited into the school account within of collection. Personal bank accounts may not be used unless authorized in writing by administration.

Receipts issued for all transactions over $25    Detailed sales log maintained (required)

Risk, Supervision and Medical Information

Supervision: All fundraising activities involving students must be supervised by an approved adult at all times. Students may not engage in door-to-door sales without an accompanying adult or explicit administrative approval.

Phone:

I consent to photos/videos of the student for fundraising publicity (check to consent)    I decline consent for photos/videos

Compliance, Certifications and Acknowledgments

By signing below, the undersigned certifies that the information provided is complete and accurate. The undersigned agrees to comply with all applicable school and district policies, applicable law, and any conditions imposed by the school administration. Funds raised will be used solely for the stated purpose and will be accounted for in accordance with school procedures.

Indemnity and Liability: The undersigned agrees to indemnify and hold harmless the school, its employees, volunteers, and governing board from any claims, damages, liabilities, or expenses arising out of the fundraising activity except to the extent caused by the gross negligence or willful misconduct of the school. Fundraising activities conducted off school property are the responsibility of the student and parent/guardian to ensure compliance with local laws and safety standards.

Tax and Receipting: The school does not guarantee tax-deductible status for donations. Donors seeking tax receipts should contact the school's finance office. No personal charitable receipts may be issued from personal accounts.

Prohibited Activities: The following are prohibited unless explicitly approved by administration: unsupervised door-to-door solicitation, sale of items regulated by law (tobacco, alcohol, weapons), any activity requiring a permit that has not been obtained. All vendors and suppliers must be approved prior to purchase.

I will comply with school policies and supervisory requirements.    I will follow financial controls and deposit timeline.    I will ensure product safety and age-appropriate sales.

Administrative Use Only

Administrator Approval: Approved    Denied

Admin Comments:

Admin Initials:    Date:

Certification and Signature

Certification: I certify that I have read and understand the policies, procedures, and terms set forth in this Student Fundraising Form. I authorize the student named above to participate in the described fundraising activity. I understand that signature constitutes a binding authorization for the activity within the constraints and conditions specified by the school.

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