Student User Agreement

STUDENT USER AGREEMENT

This Student User Agreement (Agreement) sets forth the terms and conditions governing access to and use of electronic systems, networks, devices, software, and data provided by School Name: (Institution). Student Name: Student ID: Date of Birth:

1. Definitions

For purposes of this Agreement, "Systems" means all network infrastructure, online services, email, educational platforms, cloud storage, databases, applications, and Institution-owned or -managed devices. "User Account" means credentials assigned to the student to access Systems.

2. Student Information

3. Parent / Guardian (If Student Is a Minor)

If the student is under age 18, a parent or legal guardian must provide consent below. Parent / Guardian Name:

4. Authorized Use and Account Security

Institution grants the student a limited, non-transferable privilege to access Systems for educational purposes only. Student shall:

• Use assigned credentials only and not share passwords or allow others to use their account;

• Protect personal login information and promptly report any suspected compromise to Institution IT;

• Comply with Institution security directives, including password complexity and multifactor authentication if required.

5. Acceptable Use

Use of Systems must be lawful and consistent with instructional objectives. Prohibited uses include, without limitation:

• Unauthorized access, hacking, or attempts to defeat security controls;

• Harassment, bullying, intimidation, or distribution of discriminatory or obscene material;

• Use for commercial, political, or personal gain unrelated to Institution activities;

• Copying, distributing, or using licensed software in violation of licensing terms.

6. Privacy, Monitoring, and Data

Institution reserves the right to monitor use of Systems and to access, review, preserve, and disclose data when required for legitimate educational, safety, or legal purposes. Students have no expectation of privacy in data stored or transmitted on Institution Systems. Institution's collection, retention, and disclosure of data will be consistent with applicable law.

7. Devices and Software

Institution-owned devices issued to students remain Institution property. Students must return devices upon request or upon termination of enrollment. Students shall not remove device management controls, attempt repairs outside authorized channels, or install unauthorized system-level software.

8. Prohibited Conduct and Sanctions

Violation of this Agreement may result in disciplinary action up to and including suspension, loss of access privileges, financial responsibility for damage, and referral to law enforcement. Institution may impose interim restrictions where there is a credible safety or security concern.

9. Reporting Violations

Students and parents must report suspected violations, security incidents, or data breaches to Institution IT or the designated compliance office as soon as practicable. Describe the incident or concern:

10. Disclaimers; Limitation of Liability

Institution provides Systems "as is" and does not warrant uninterrupted or error-free operation. To the extent permitted by law, Institution shall not be liable for incidental, consequential, or indirect damages arising from the use or inability to use Systems.

11. Term and Termination

This Agreement remains in effect for the duration of the student's enrollment or until revoked by Institution. Institution may suspend or terminate access for cause with notice where practicable.

12. Acknowledgments and Consents

By checking the boxes below, the undersigned acknowledges and agrees to the following terms and policies.

I have read, understand, and will comply with the Acceptable Use provisions of this Agreement.

I consent to Institution monitoring and access of System use as described in this Agreement.

I accept responsibility for care, proper use, and return of Institution-issued devices and agree to pay for damage or loss as set by Institution policy.

If student is a minor, I am the parent or legal guardian and I provide consent as required by this Agreement.

13. Certification

The undersigned certifies that the information provided in this Agreement is true and complete. The undersigned agrees to comply with Institution policies governing use of Systems and understands that violations may result in disciplinary action.

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